Director Identification Number


Director Identification Number or DIN is a unique number allotted by the Government to an existing director. It is also allotted to any person intending to be a Director of a company. Through this 8-digit number, details of the directors are maintained in a database.

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Director identification number

Director Identification Number or DIN (MCA) is an 8-digit single identification number, which is assigned by the central government. It is given to every person who wants to be a director of any business or who already is an executive of any company. Once granted, the DIN number has life long validity. Including the DIN number, the government also manages a database of all the directors. A person can hold only one DIN but he can be the head or director of 2 or more organisations.

Benefits of DIN

  • For the statement of DIN, a Digital Signature Certificate (DSC) in the name of the candidate must be received. DSC is declared in the kind of USB token with a validity of 1 or 2 years.
  • The application of DSC may be performed by giving a copy of the PAN card, one passport size photograph, address proof, and signing the DSC application form. All the reports and forms must be approved by a postmaster or Gazetted Officer, and bank manager. Signatures on the application and verifying documents must be completed by using a pen with blue ink. Foreign residents may ask for DSC by suggesting identity and residence proof which should be confirmed by the Indian government or notary people.
  • Once the Digital Signature Certificate (DSC) is received, requests for DIN can be performed with the Ministry of Corporate Affairs (MCA). The DIN request form is to be recorded electronically by completing the application to the Ministry of Corporate Affairs (MCA) website. The DIN form must hold a photograph of the candidate and must be acknowledged with a Digital Signature Certificate.
  • By submitting the DIN application, the Ministry of Corporate Affairs (MCA) would allow DIN instantly. If any mistake is found in the documentation, MCA may request the submission of additional documents. DIN may be given within 2-3 days of submission of papers and documents.
  • There are no additional agreements for DIN. But, if alterations are needed in DIN, the same can be used by listing different forms as defined by MCA along with documentary evidence.

Checklist for Director Identification Number

Corporate Identity Number (CIN) will be created and the certification of incorporation is declared after the closing confirmation and approval of applications or documents.

  • Choosing the directors/shareholders/partners
  • Business plan
  • Providing share capital (should be minimum 1 lakh)
  • Name of the company or business: Under the provision of the Emblem and style Act and should be verified with the Registrar of Companies (ROC).
  • Logo of the company: check for trademark infringements
  • List for E-filing in the MCA portal
  • Ask for DIN Number with form DIR3 with the MCA
  • Generate Digital Signature Certificate (DSC) with a request form and the same reports required for form DIR3
  • Register Digital Signature Certificate at the MCA portal
  • Apply for the authority of the name – The candidate can utilise for the enrollment of the new business by registering the expected documents within 60 days of support of the name
  • Select the Memorandum of Association
  • List the Articles of Association (AOA)
  • Check, stamp and confirm the MoA and AoA
  • Make the method for the consolidation of the company. Complete the resulting documents to MCA and ROC for starting the incorporation process:
    • a. Form-1: statement of compliance
    • b. Form-18: Declaration of the situation of the certified office of the company
    • c. Form-32: Details of the administrators

How is the DIN Number Assigned?

The central Government and its authorised administration process and verify the received Form DIR-3. Further, they will examine the rules provided in Section 154 of the Companies Act, 2013. Further, it includes Rule 10 of the Companies Rules 2014 (Employment and Limitation of Director) when examining DIN number allocation to an applicant.

By analysing these laws and requirements, the form will be prepared and the DIN number will be granted within a month. The central Government and its approved authority to allow or deny the form and in the same matter, they interact with the candidate using the electronics or any other medium of expression. The Central Government will reach the allotted DIN of the candidate within one month. Therefore, these are the procedures for DIN allotment.

Obtaining DIN from Form DIR-3

DIN can be done for a person by filing Form DIR-3. The DIR-3 form must have a photo of the DIN candidate along with the features of the candidate and the following documents:

  • In the state of Indian citizens, IT PAN is a compulsory requirement for evidence of identity.
  • In the case of international citizens, a passport is a compulsory requirement for proof of identity.
  • Address proofs like election voter id card, driving license, passport, ration card, electricity bill, phone bill, or Aadhaar shall be added and should be in the name of the candidate only.
  • In the state of Indian candidates, reports and papers should not be older than 2 months from the time of filing of the eForm.
  • In the state of the international applicant, location proof should not be greater than 1 year from the time of filing the eForm.

The purpose of DIN must be digitally approved using a class2 sign by the person implementing it. Additionally, the DIN application form must be digitally approved by a Cost Accountant or Chartered Accountant or Company Secretary in full-time work. A company director in full-time work or director of the organisation in which the candidate is to be selected as a director can also digitally signify the DIN form. But, in such situations, the approving documents added should be both self-attested by the candidate or duly attested by both Gazette Officer or a Public Notary of a Government.

Reasons for removing or cancelling the DIN?

The Central Government may remove the DIN due to the below reasons:

  • If a wrong or duplicate DIN has been assigned to the administrator
  • DIN was acquired by false means
  • On the death of the particular person
  • The person has been notified a weak mind by the government
  • The person has been decided as failed or insolvent

The administrator can also submit the DIN in Form DIR-5. With the application, he has to present a statement that he has never been selected as a director in the business. Further, DIN has never been practised for registering any report with any executive. Upon checking the e-records, the central government will terminate or deactivate the DIN.

Moreover, once a person is selected as an administrator in any business according to the Companies Act 2013, he cannot abandon his DIN in the future. Even if he doesn’t endure an executive or a director anymore in that organisation or any other business, his DIN will remain as it is.

Documents Required for Director Identification Number (DIN)

Proof of Identity

  • Passport (Compulsory for a foreign candidate)
  • PAN card (Compulsory for an Indian candidate)

Note: The proof of identification should include the following data:

  • Candidate's full name with his/her photo
  • Applicant’s father's name and Date of Birth
  • If the applicant’s name has one or more initials not increased in the proof of identity, kindly give the expansion of the initials

Proof of residency

  • Passport
  • Driving License
  • Telephone Bill
  • Electricity Bill
  • Bank Account Statement
  • Voter Identity Card
  • Ration card

Photographs

One high-resolution colour identification of passport size photo of the candidate will be expected. The photo should be in JPEG format.

Other features required

The images of the evidence of identification and proof of residency must be self-attested by the candidate.

  • Educational Qualification
  • Mobile number of applicant
  • Email ID
  • Current occupation

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