Online Appointment Letter Format: Overview
Download a free Appointment Letter Sample for a clear and professional employment offer. Access a professionally drafted template to streamline your documentation process.
Overview of Appointment Letter Format
The appointment letter, as its name implies, is the formal record that confirms an appointment to begin new employment. It verifies that a person has been hired by the company for a position. It includes pertinent information about the roles and responsibilities of the candidate. An official letter given in writing to a candidate for employment is known as an appointment letter or an employment letter.
On the first day the candidate begins work, appointment letters are typically given following an offer letter. The job offer, salary, benefits, confidentiality policy, work policy, starting date, and other key details are all covered in detail in the appointment letter.
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When Is a Letter of Appointment Provided?
A company's HR manager or the manager of a company offering a position to a potential hire can use this appointment letter type. This appointment letter formalises and documents all that was unspoken at the time of employment, fills in any gaps and links together any unanswered questions the employee may have had, and gives him a sense of the daily tasks and obligations that are required of him. On the employee's first day, appointment letters are provided and printed on the company letterhead. The jointly signed appointment letter is kept in two copies, one by the Employer and the other by the Employee.
How Do You Write a Letter of Appointment?
To write a letter of appointment, you can follow these steps:
Appointment letters are written on the papers with the organisation’s name also bearing the employer's logo and are signed by the management or HR manager with hiring authority. In the event that the candidate accepts the position, the candidate must sign a copy of the letter and return it to the employer to show acceptance of employment, at which point a legal contract between the parties is formed.
Appointment Letter Format Sample
Given below are the details that must be included in the appointment letter template:
[Date, Month, Year]
[Candidate Name]
[Address Line 1]
[Address Line 2]
[City], [State] [Pincode]
Subject: Appointment for the post of [Designation]
Dear [Mr.] [Candidate Name],
We are pleased to offer you, the position of [Designation] with [Company name] (the ‘Company’) on the following terms and conditions:
1. Commencement of employment
2. Job title
3. Salary
4. Place of posting
5. Hours of Work
6. Leave/Holidays
7. Nature of duties
8. Company property
9. Borrowing/accepting gifts
10. Termination
11. Confidential Information
12. Notices
13. Applicability of Company Policy
14. Governing Law/Jurisdiction
15. Acceptance of our offer
Yours Sincerely,
[Name of Supervisor]
[Supervisor Designation]
[Date]
Schedule I - Compensation Details
Salary Structure
| Basic Salary | |
| House rent allowance | |
| Medical allowance | |
| Leave travel allowance | |
| Additional Benefits | |
| Performance incentive | |
| PF contribution | |
| ESI contribution | |
| Stock option | |
| Car | |
| Telephone |
Schedule II - Employee Duties & Responsibilities
Duties:
Responsibilities:
Note: This appointment letter format provides a structured template that can be customised to meet specific requirements, ensuring all essential details are included. For ease of use, an appointment letter samples in Word format can be utilised to create and modify the document conveniently, allowing for adjustments and personalisation as needed. Click here to download an appointment letter in PDF.
Why Vakilsearch ?
One must be very careful while drafting an appointment letter. The details of the company and the terms and conditions must be specified rightly. If anything is missed in the appointment letter, it could be of great trouble in the future. Now, at Vakilsearch, you can seek our expert advice for the same. We can cross-check details and also provide you with the necessary advice.
FAQs on Appointment Letter Format
If you are a selected candidate, an appointment letter will be sent as soon as the final interview is over. But it depends on a lot of factors. It could take one week to a month for the appointment letter to be issued.
A letter of appointment serves as an official confirmation of a candidate's employment. It will include every detail regarding your job and other details.
No! It must be written and sent on company letterhead and signed by HR.
The HR manager is responsible to draft the appointment letter.
