Vakilsearch has a team of registration experts who can provide complete guidance to EPF Registration!
Reach out to our experts at Vakilsearch through our website
Provide the required documents and get your queries resolved without any delay.
Our experts get your PF registration done & give you the credentials
Employees’ Provident Fund is a social security scheme that helps employees save a small portion of their salary for future benefits.
Every company has to offer its employees an EPF online or Employees Provident Fund which is akin to a retirement fund. Provident fund registration online comes under the purview of the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. EPF registration process is mandatory for organizations with total employee strength more than 20. Such employers can opt for online PF registration from Vakilsearch. Companies can register for employee provident fund, in 3 easy steps:
According to section 2(f) of the Employees Provident Funds & Miscellaneous Provisions Act, 1952, a person who performs any task with the intention of obtaining compensation is considered an employee. This would also apply to everyone who is regarded as a worker and receives compensation, either directly or indirectly.
Below is a list of those who are regarded as employees:
Any person with a history of consistent employment with the organisation qualifies as a full-time employee. Depending on the relationship that already exists between the employer and the employee, this will be decided. The appointment letter may be taken into account while confirming the employment guarantee.
Any worker who does part-time labour for any establishment is categorised as a part-time worker and must register with the EPFO. Compared to a full-time employee, a part-time worker works less hours per week.
The company may also consider registering any employee who works remotely for a set amount of time for the employee provident fund registration
Contractors are specific personnel hired to carry out certain projects in accordance with the needs of the organisation.For organisations that hire independent contractors, provident fund registration is required.
Consultants are people who are classified based on their level of experience. They are neither a contractor nor a part-time employee; instead, they are providing consulting services to an establishment for a set period of time.
The Government of India has added those who are freelancers to be regarded under the definition of an employee in the latest revision to the Social Security Code introduced in September 2020. The services offered under the provident fund registration online are also available to independent contractors.
Besides the contribution of the employee to EPF, the employer adds an equal amount which is inclusive of Employee Pension Scheme (EPS). Therefore, EPF online saves you a robust pension.
Cover of Risk
In case of instances like illness, demise or retirement, Provident Fund registration helps the dependents of the employee by covering the financial risks they face in such situations.
Single Account/one EPF Account
The PF online account can be transferred while switching jobs. Universal Account Number(UAN) linked to the Aadhar will start to facilitate the linking of the previous accounts. It can be carried forward to the new employer instead of being closed down. This uniformity ensures that the rate of return is compounded over the years.
Emergencies are bound to happen at any point of time in life. EPF amount can be of great help during mishaps, illnesses, weddings and educational expenses. Employees can make claims online.
Employee Deposit Linked Insurance Scheme
Any person who has PF online account is eligible for this insurance scheme that requires only 0.5 % of the salary deduction as premium.
The PF account can be extremely helpful for long-term goals like buying a property or setting up a fund for children.
Checking the EPF balance
The members who are registered under the UAN portal can get the details which are available at the Employee Provident Fund Organization (EPFO) by just giving a missed call to 011-22901406 from their registered mobile number. If the member’s UAN is linked with the bank’s account number, PAN card or Aadhar number, then the member can easily get the PF online application and previous contribution details Activated members of the UAN can get to know their previous EPFO balance and PF contribution by sending an SMS to 7738299899 from their registered mobile.
To be eligible for PF Registration, an organisation has to fulfil the following criteria:
Companies with less than 20 employees (Note: Such companies must issue a notice to the Employees’ Provident Fund Organization in 2 months or less than that)
The employer and the employees of an establishment must mutually agree to apply for PF to the Central PF Commissioner. A notification has to be sent to the Official Gazette from the date of the agreement.
Every employee is eligible for PF right from the beginning of his employment. The responsibility of PF contribution and deduction is the employer’s.
Any business that wishes to apply for PF needs to submit the following mandatory documents:
In some entities the underlying may also be needed:
You just need to collect the mandatory documents and send a copy of each document to us. The rest will be handled by the efficient team at Vakilsearch. From filing the form to verification processes and legal formalities, we handle it all!
The organisation updates the KYC documents of its personnel once it has registered in the EPFO portal by creating a Universal Account Number (UAN). Each employee's UAN number can be used to transfer PF money electronically to a bank account, claim PF benefits, and other things. The following process must be used to activate UAN as the only mandatory step for an employee to take:
The Provident Fund can be a great support, safety and assurance for employees as it offers a sense of financial security to the employees. It is regulated by the Employees’ Provident Fund Organization (EPFO), which is also one of the most well known and biggest Social Security Organisation in India. They handle huge amounts of financial transactions on a daily basis. The process of applying for the provident fund is also not a difficult task as long as you have a professional to help you sort things out.
At Vakilsearch, we guarantee that you do not have to go through the legal complexities of registering for PF online. Once we get the required information and the documents, our experts fill the forms accurately and submit them on time. Our team takes the responsibility of follow-ups and delivers you the PF number at the earliest time as possible.
Our expert will be your advisors and consultants for EPF registration online and help get the PF number in 5 to 10 business days (not factoring processing time). On the very first consultation, which is free of any charge, you will get the gist of our PF process. When we work on your behalf, we ensure that the PF application is submitted for the organisation in the prescribed format without any errors. We pledge easy working at the most economical prices.
The EPFO members will be able to keep a tab of their UAN status using online methods. All you need to do is to provide the EPF number and select your state. You will automatically get the UAN status.
All the individuals will have to activate their UAN if they need access to all the direct/online facilities given by the Employee Provident Fund.
The first two letters of the PF account number are the region code, the following three letters are the office code, the next seven digits are the establishment registration code, the next three zeroes are the establishment extension, and the final seven digits are the PF member id of the employee. So, PF account number is a 22 digit number.
Rate of contribution is the amount of contribution varies according to how many employees are working in the establishment:
Any business or establishment with fewer than twenty employees is exempt from the EPF Act's requirement that they register. Such businesses can still register under the EPF programme if they so choose. The process will subsequently be known as voluntary provident fund registration.
|S.No||Period of Delay||Rate of Penalty Imposed (p.a.)|
|1.||Up to 2 months.||5 percent|
|2.||2 to 4 months||10 percent|
|3.||4 to 6 months||15 percent|
|4.||Beyond 6 months||25 percent|
Nov 30, 2022: Why interest amount credited not visible in the EPF account?
No interest rate loss will occur for Employees' Provident Fund Organisation (EPFO) subscribers, according to the Finance Ministry, and the reason for the delay in crediting interest rates for FY22 is a software upgrade as a result of tax changes implemented last year.
Apr 29, 2022: Interchange between the UANs of unorganised sector workers and the EPFO
The UAN of the unorganised sector workers and EPFO to become interoperable. It will make it simpler for the government to keep tabs on workers' movements at any given moment and simplify the direct benefit transfer (DBT) of benefits during emergencies like the pandemic.
Feb 25, 2022: Phone numbers must be updated in the EPF account
You must update or register the right mobile number in your Employees' Provident Fund (EPF) account. This is because in order to submit online claims for withdrawals, nominations, password changes, etc., an OTP is given to the mobile number.