Enhance security with a Digital Signature Certificate

What Is a Digital Signature Certificate? An Overview:

A digital signature certificate (DSC) is a secure digital key issued by recognised certifying authorities to validate the identity of the certificate holder. A digital signature certificate (DSC) includes information such as the user's name, pin code, country, email address, certificate issuance date, and certifying authority's name.

Benefits of a Digital Signature Certificate

Apart from authenticating the certificate holder’s identity, an online digital signature helps in the following ways:

Authentication:

When conducting business online, a DSC helps in authenticating the personal information of the individual holder.

Enhanced security:

The DSC's enhanced security features avoid unauthorised access to your documents and records. No one can forge your signature, tamper with the records, or change the contents of your paper. Your DSC verifies and authenticates the signature.

Reduced cost and time:

Digital signatures ensure a smoother workflow in an organization by limiting the time and cost spent on signing documents and contracts. Documents can be signed by the required persons in a click of a button. This is especially useful when the signer is located in a different area and there is no dependency for him/her to be physically present.

Data integrity:

Digitally signed documents cannot be changed or modified after they have been signed, making the records safe and stable. These certificates are often required by government entities in order to cross-check and validate business transactions.

Types of Digital Signature Certificate

At Vakilsearch, we issue only Class 3 DSCs. However, you can find the information about Class 1 for reference purposes.

Class 1 DSC:

The Class 1 certificate is issued to businesses, individuals, or private subscribers merely to confirm the user’s name and email id as mentioned in the consumer database. This is just a basic assurance and is usually not considered to be of major significance.

Class 3 DSC:

The Class 3 DSC is now mandated to be used for all types of transactions in India. It is issued to individuals and organisations that want to participate in bidding for government tenders or online tenders and auctions. Sometimes, applicants may be expected to be physically present before their CAs to receive a Class 3 certificate.

Note: The Class 2 DSC has been discontinued as of 1 January 2021. For all purposes including income tax, PF, GST, RoC filings, tenders, and so on, the guidelines state that the Class 3 DSC should be used and the Class 1 DSC will no longer be accepted.

How DSCs Work

A DSC is created based on the PKI mechanism where two keys, a public key and a private key, are generated. The private key is kept by the signer and the public key is required by the receiver to decrypt the information regarding the identity of the user during an information exchange. The user can store the private key on a computer or hard disk as a token and access it with their respective password issued.

During the transfer of information, both the keys are used by the browser and the server to encrypt and decrypt information to authorise the identity of the user. The public key is disseminated with the encrypted information. The authentication process fails even if one of the keys does not match. Hence, the encrypted data cannot be decrypted, making unauthorised access impossible.

Documents Required For electronic signature

Indians looking to obtain a DSC must submit:

• ID proof: passport/driving license or any photo identity issued by the govt
• PAN card
• Address proof: Aadhaar card/voter ID/driving license/registration certificate
• Attesting officer proof

Indian organizations looking to get DSC must submit:

• Organizational PAN
• Partnership deed, if applicable
• List of authorised signatories which could be the list of directors, board resolution, etc.
• Authorised signatory ID proof
• GST certificate

For Indian companies, the documents may differ depending upon the type of entity like partnership, proprietorship, sole ownership, LLP, etc.

Foreign individuals and organizations looking to obtain DSC must submit:

• Attested copy of applicant’s passport
• Attested copy of visa, if the applicant is out of their native country
• Attested copy of resident permit certificate, if the applicant is in India
• Attested copy of any govt-issued address proof

Foreign attestation procedure for DSC:

An authorisation letter must be sought with the respective company seal and signature from the.

• Embassy of the native country (If the applicant is out of their native country)
• Apostilled by the native country after a public notary (if the country is in the Hague Convention). For example, Austria, Greece, Oman, Australia, Iceland, Ireland, Japan, etc.
• Consularized by the native country, after a public notary (if the country is not in the Hague Convention). For example, China, Indonesia, Malaysia, Myanmar, etc.

How to Apply for a Digital Signature Certificate - Detailed Process

At Vakilsearch, our experts will help you get your DSC in just three simple steps:

Step 1: Form submission

We will collect all the basic details like name, gender, address, nationality, country, email Id, mobile number, and the usage type of DSC you are applying for. It could be for company incorporation, MCA e-filing, IT filing, GST filing, foreign trade, e-tenders, or personal use. We will also guide you in selecting the right class and submitting the form.

Step 2: Online documentation

All the necessary documents like PAN card, address proof, passport, etc., with relevant attestation, will be collected and submitted for review.

Step 3: Fee payment

Once the payment is made and the information is verified against the PAN card as in the income tax portal, we will validate your documents in two ways:

• Video recording: You will receive a video link to your registered mobile number and email address, where you need to record your personal information like name, DOB, etc. and send it to us.
• SMS: You will then receive an SMS with the DSC application ID and a mobile number to which you need to reply with your DSC application ID, name, mobile number, and email ID.

Upon successful verification, we will dispatch your digital signature certificate USB token, which will be a password-protected physical device containing your digital signature. A USB token, also called e-token, dongle, or digital signature, has a special built-in software that recognises and opens your digital signature.

FAQs on Ensure Online Security with a Digital Signature Certificate

Why Vakilsearch?

We are authorised providers of digital signature certificates, partnered with some of the prominent and licensed certifying authorities in India. Some of the best reasons to choose Vakilsearch for a DSC are:

• Simple and speedy process
• Data confidentiality assured
• Guidance on accessing and using USB tokens for e-filings
• Delivery of digital signature USB tokens that are compliant with FIPS security standards
• Digital signature with advanced SHA-256 algorithm as mandated by the government of India.

The DSC Glossary

DSC

Digital Signature Certificate

CCA

Controller of Certifying Authorities

CA

Certifying Authority

MCA

Ministry of Corporate Affairs

E-document

Electronic document means information that is created, generated, sent, communicated, received, or stored by electronic means. Example: purchase orders, invoices, credit/debit notes etc.

RA

Registration Authority