Sample Resignation Letter Template - Overview

Writing a resignation letter can seem daunting, but it can be simplified by following tis standard resignation letter Format:

1. Include Your Contact Information

• Your full name

• Your address

• Your city, state, and ZIP code

• Your phone number

• Your email address

• The date

2. Address Your Supervisor

• Supervisor’s name

• Supervisor’s title

• Company’s name

• Company’s address

3. State Your Intent to Resign

• Clearly mention your current position.

• Explicitly state your intention to resign.

• Provide your last working day, adhering to your notice period.

4. Provide a Reason (Optional)

• If you wish, briefly explain your reason for resigning. This is optional and should be kept concise.

5. Express Gratitude

• Thank your employer for the opportunities, experiences, and support during your tenure.

6. Offer to Help with the Transition

• Mention your willingness to assist in the transition process to ensure a smooth handover of your responsibilities.

7. Close on a Positive Note

• Use a polite closing statement.

• Sign your name for hard copies or type your name for emails.

Note: This sample resignation letter template provides a ready-made structure that you can personalise with your own details

Vakilsearch offers a variety of resignation letter templates to suit different professional needs. These resignation letters in Word format are available for free download and are easily customisable:

1. Standard Resignation Letter Template

• Suitable for all job roles and industries.

• Maintains a professional and polite tone.

• Includes essential details such as notice period, last working day, and gratitude for the opportunity.

2. Immediate Resignation Letter Template

• For situations requiring immediate departure.

• Includes a brief explanation for the sudden resignation.

3. Personal Reasons Resignation Letter Template

• For resignations due to personal reasons.

• Briefly explain the personal situation and thank the employer for their support.

4. Career-Specific Resignation Letter Template

• Tailored for specific careers.

• Addresses unique aspects of various professions.

Refer to the following resignation letter example template to see a practical illustration of how to write an effective resignation letter. Here are a few resignation letter samples:

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]
[Your Phone Number]
[Date]
[Supervisor’s Name]
[Supervisor’s Title]
[Company’s Name]
[Company’s Address]
Dear [Supervisor’s Name],
I am writing to formally resign from my position as [Your Position] at [Company’s Name], effective two weeks from today. My last working day will be [Last Working Day].
I appreciate the opportunities for growth and development that I have received during my time here. I am grateful for your support and guidance.
I am committed to making this transition as smooth as possible and am willing to help in training my replacement or in any other way needed.
Thank you once again for the opportunity to work with [Company’s Name].
Sincerely,
[Your Name]

Example 2: Immediate Resignation Letter sample

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]
[Your Phone Number]
[Date]
[Supervisor’s Name]
[Supervisor’s Title]
[Company’s Name]
[Company’s Address]
Dear [Supervisor’s Name],
I regret to inform you of my immediate resignation from my position as [Your Position] at [Company’s Name], effective immediately.
Due to [Brief Explanation], I am unable to continue in my role. I apologise for any inconvenience this may cause and will do my best to ensure a smooth transition.
Thank you for the support and opportunities provided during my time at [Company’s Name].
Sincerely,
[Your Name]