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Annual Compliance Services for Private Limited Company

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    Real-Time Compliance Support with a Dedicated Manager View Package

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    Expert CA Assistance for filing Director’s Report, AGM resolutions, and statutory records

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Easy Annual Compliance Filing

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10 Lakhs+

Compliance Filed

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5 Lakhs+

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How it works?

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Dedicated account manager assigned

Our experts handle all your compliance filings for you

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Essential Compliance

Ideal for handling only the mandatory annual compliance

₹9,999

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30% off

₹6,999

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Complete Financial Care

Ideal for handling the mandatory annual compliance + GST compliance

₹19,999

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25% off

₹14,999

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AOC-4 Filing

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MGT-7 Filing

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ADT-1 Filing

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DIR-3 KYC (for 2 Directors)

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Accounting & Bookkeeping

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Up to 50 transactions

Financial Statement Preparation

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Income Tax Filing (turnover up to ₹5 Lakhs)

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Government Fees

Charged Separately

Charged Separately

Please note: Additional government and affiliate fees (if applicable) will be collected during compliance filing by our experts.

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Annual Filing of Company - An Overview

Annual filing is a mandatory compliance requirement for all registered companies under the Companies Act, 2013. It involves submitting essential financial and operational details to the Registrar of Companies (ROC) to maintain transparency and legal standing.

Checklist for Annual Filing

  • Preparation of Financial Statements: Including Balance Sheet and Profit & Loss Account.

  • Filing of AOC-4: Submission of financial statements to the ROC.

  • Filing of MGT-7: Annual return filing detailing shareholding and directorship information.

  • Filing of ADT-1: Declaration of the appointment or reappointment of auditors.

  • Compliance with AGM Requirements: Submission of minutes and resolutions passed during the AGM.

Documents Required for Annual Filing

  • Audited financial statements (Balance Sheet, P&L Account).

  • Board Report and Auditor’s Report.

  • Details of shareholders and directors.

  • AGM minutes and resolutions.

  • Proof of transactions and bank statements.

Annual Compliance for Private Limited Company

Similar to other businesses, the annual compliance of private limited companies should be taken seriously. All the company compliances should be filed on or before the due date. Here are some of the private limited company compliances that you should not miss.

1. Business Commencement Certificate

As a part of the annual compliance for private limited companies, it is mandatory to have a business commencement certificate within 180 days of company incorporation. This applies to companies registered after November 2019 and having a share capital.
Penalty for not following this annual compliance: If you fail to procure the certificate of commencement, the company will be subjected to a penalty of ₹50000 and the director should pay ₹1000 for each default day.

2. Appointing an Auditor

Within 30 days of incorporation, an auditor must be appointed as per the ROC compliance. The annual filing of a company should include all of this information.
Penalty for not following this annual compliance: Breaching this private limited company compliance results in a fine of ₹300 per month. Subsequently, the company will not be allowed to conduct business until they appoint an auditor.

3. Filing ITR returns

For private limited companies, this annual compliance is crucial. Every year the income tax returns have to be filed on or before the due date.

4. Submitting MCA Form AOC-4

Private limited companies must submit form AOC 4 to the MCA to adhere to the annual compliance. This has to be completed on or before 13 November.
Penalty for not following this annual compliance: Failure to file this form will result in a penalty of ₹200 per day of default.

5. Filing MCA Form MGT-7

Private limited companies must submit form AOC 4 to the MCA to adhere to the annual compliance. This has to be completed on or before 13 November.
Penalty for not following this annual compliance: Failure to file this form will result in a penalty of ₹200 per day of default.

6. Filing for DINeKYC.

As per the ROC compliance, every private limited company should have a director. To perform all the tasks without difficulty, a Director Identification Number (DIN) is required. The director of the company should file DIN eKYC within the speculated period.

7. Hold Annual General Meetings (AGM)

This is crucial for annual compliance for private limited companies. During the annual filing of companies, all information about the AGM should be provided. It is required to hold an AGM within six months of the end of the fiscal year by ROC compliance.

8. Directors Report

Private company compliance involves providing director reports on time with the ROC and MCA. All the information should be submitted without fail as per Section 134.

Other Annual Compliances for Companies

Apart from the above mentioned company compliances the following should also be completed from time to time.

  • GST returns, monthly, quarterly, and annual

  • Periodic TDS Return Filing

  • Calculation of the tax liability in advance

  • Income tax return filing

  • Report of tax audit filed

  • Submitting semi-annual easy returns

  • Submitting PF returns

  • Professional tax return filing

  • Regulation evaluation and reporting by various laws (Eg. Environment and Protection Act, Competition Act, Factory Act, etc.)

How Vakilsearch Can Help in Annual compliance

Accounting

After each fiscal year, all businesses are required to maintain accounts and prepare financial statements. Our compliance manager will assist your company with account maintenance and will create your company's financial statement at the end of the fiscal year.

Services for Secretaries

Each financial year, businesses must hold a minimum of four board meetings, an annual general meeting, a director's report, and an annual report. You will receive assistance from our compliance manager in creating all secretarial reports and board meeting minutes.

Filing of MCA Annual Return

The annual general meeting of a company shall be held within six months after the end of the fiscal year. An MCA annual return must also be submitted by 30 September at the latest. The MCA annual return for your business will be prepared and filed by our compliance manager.

Filing Income Tax Returns

Regardless of income, profit, or loss, a company must file an income tax return. As a result, even inactive businesses that have no transactions must file an income tax return each year. All the paperwork will be created by our compliance manager, along with the income tax return for your business.

Frequently Asked Questions (FAQs)

The AOC-4 form must be filed by November 29, 2024, and the MGT-7/7A forms must be filed by December 31, 2024, to avoid penalties.
Missing a compliance deadline results in penalties such as ₹200 per day of default. Additionally, it can impact the company’s credibility and eligibility for loans or tenders.
Yes, the MCA has introduced stricter timelines and mandatory digital filings. Additionally, companies must ensure their eKYC filings for directors are updated annually.
Yes, even dormant companies need to file basic compliance forms like MGT-7A and income tax returns, regardless of financial activity.
Companies must appoint an auditor within 30 days of incorporation. Failure to do so results in penalties of ₹300 per month and suspension of business operations until compliance is rectified.
Yes, with platforms like Vakilsearch, all compliance steps—filing forms, preparing financial reports, and conducting board meetings—can be managed online with expert guidance.
Yes, companies with foreign directors must ensure DIN eKYC filings, and they may have additional reporting requirements under the FEMA Act.
Startups registered under the Startup India program may have relaxed compliance requirements but still need to file annual returns, maintain financial records, and meet ROC deadlines.
Yes, all private limited companies must conduct at least four board meetings annually, with proper minutes maintained as per the Companies Act.
In some cases, companies can apply for a Compounding of Offenses with the MCA to reduce penalties, but this is evaluated on a case-to-case basis.
For AOC-4: Audited financial statements, board report, and auditor’s report. For MGT-7: Shareholder details, directorship information, and AGM resolutions.
No, LLPs have different compliance requirements, such as filing Form 8 (Statement of Account & Solvency) and Form 11 (Annual Return).

Authors

Written by Akash, Reviewed by Deepa Balakrishnan. Last updated on May 27 2024, 11:42 AM

Deepa Balakrishnan BBA.LLB. (Hons.), specializes in various legal disciplines including GST advice, tax-saving strategies, ITR filing, and LLP annual compliance. With her expertise, she provides valuable guidance to clients across diverse industries.

Akash G Varadaraj, a legal content writer at Vakilsearch, brings over 3 years of experience in the legal niche. His mission is to simplify complex legal matters into understandable terms even for a layman. Collaborating closely with senior lawyers and SMEs, he ensures the delivery of top-notch content.