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Legal Notice

What Is The Format of Legal Notice?

Here's the complete guide to writing a worthwhile legal notice prior to making a legal move against a specific party.

The legal notice is a written warning for the accused or defendant filed by a particular law firm on behalf of the victim. The two parties involved in filing a legal notice, the defendant and the victim, are usually referred to as the addressee and the sender, respectively. The sender and the addressee can both be individuals or even firms.      A legal notice is a formal communication that notifies an individual or organization of their legal obligations or liabilities.

The Importance of Writing a Legal Notice

The purpose of the Format of Legal Notice is to inform the addressee about grievances from his/her side before taking legal action. Filing a legal notice is the first step in litigation. It gives the sender an upper hand in the case. Although it seems to be just a formal and very trivial step, it’s of prime importance to both parties involved. 

Finding a Middle Ground

The main purpose of legal notice is to bring both parties to a middle ground. It gives the addressee a chance to negotiate with the victim without involving the court in the matter. In case the addressee doesn’t respond to the legal notice within the given time, the sender has the right to continue the litigation or lodge an FIR against the defendant. 

Resolving the Dispute

A legal notice is likely to resolve the dispute between both parties unless it is of some serious nature. If the sender knows that grievances can be resolved by the addressee, he must give a chance to the other party in the Format of Legal Notice.

Saving Time and Money

If an issue gets resolved by merely a legal notice outside of court, it’s going to save time and money for both parties involved. It’ll save them from having to attend trials and paying hefty amounts of money to different lawyers. 

How to Write Legal Notice Efficiently: Step-by-Step Guide

Legal notice may not be mandatory in every case, but some cases strictly demand a written warning from the victim’s side before actually filing a suit against the defendant. Failing to comply with a legal notice can result in severe consequences, including fines, penalties, or legal action. Therefore, you must know the basic steps to write a Lawyer notice format. A few important ones are listed below:

  1. Contact an expert lawyer or law firm.
  2. Talk in detail with your lawyer.
  3. Prepare the necessary documents.
  4. Write a Format of Legal Notice.
  5. Proofread the draft.
  6. Get the final draft signed. 

Step 1: Contacting a Lawyer 

A legal notice will just be a “notice” unless it is sent to the addressee by a lawyer. It is because only a lawyer has the right to send a notice to the accused party in a legal manner. Therefore, it is important to seek out a professional lawyer who is an expert in the field. You may contact a law firm for this purpose. 

Step 2: Sharing the Details

Share all the important details related to the case with your lawyer. You must trust your lawyer with the minor details of the matter. Do not hesitate to inform him about compensation that the other party owes you. It’ll help your lawyer understand the case in depth. It is the only way he’ll be able to draft an efficient legal notice against the accused. 

Step 3: Getting Documentation Ready

Prepare all the documentation needed to Format of Legal Notice. It includes the complete information on the addressee and the documents related to that specific case, for example, receipts, affidavits, etc. 

Step 4: Writing a Draft

You can write the notice all by yourself if you are a lawyer. Otherwise, you may ask your lawyer to write a draft. The components of the draft are mentioned in the next section. It should be written with all the legal terms so it’ll be understandable to the court if litigation is required later on.

Step 5: Proofreading

Proofreading the draft is important to avoid any grammatical errors or missing information. It is also necessary to ensure that the lawyer has not mentioned anything irrelevant to the case. If you are drafting the notice on your own, get it read by some other legal personnel after you are done with writing. 

Step 6: Signing the Final Notice

Once the final draft of the legal notice is ready, it will need the signatures of both the sender and the lawyer at the end. 

You can also go through here for the Legal Heir Certificate

Components of a Legal Notice Draft

  1. The name and address of the law firm or the lawyer issuing the notice
  2. The date on which the notice is issued
  3. Full names and addresses of both parties involved 
  4. The subject of the legal notice and the act under which it is issued
  5. The body of the legal notice containing the details of grievances as reported by the sender and the time which the defendant has before the sender takes legal action
  6. An offer of negotiation or relief sought in the closing part of the notice
  7. Signatures of the sender and lawyer 

Tips to Write Legal Notices Efficiently

  • The language of your Legal notice should be easy to understand. It may be in English or Hindi. 
  • Avoid the use of abbreviations and jargon.
  • Keep the body of your legal notice short and to the point. Usually, 80 to 100 words are enough.
  • You may use CAPITALS to elaborate on the subject matter.
  • If you don’t have sufficient knowledge of the law, get your draft done by a lawyer. 
  • It is preferable to give the addressee a time frame of one to two weeks for negotiation in your legal notice. 
  • If you are willing to resolve the issue outside of court, show your consent in the draft.
  • State your damages in precise facts and figures. 
  • Offer the other party alternatives to litigation if possible. 
  • Legal notice must be sent to the addressee through some registered postal service. You must also keep the receipt of the post as evidence to show that you’ve already informed the other party about the matter.
  • You may send the legal notice through email since it can save you time. 


It is important to write a legal notice to establish the authority of the victim over the accused. Not only does it allow arbitration between both parties, but it also saves them time and money. An effective legal notice also makes it possible to resolve the case without taking it to court. Legal notices may be sent for a variety of reasons, including breach of contract, copyright infringement, or violation of a law or regulation.

You may follow the above-mentioned steps and tips to write a legal notice all by yourself. Otherwise, you may ask a lawyer to write it on your behalf. But if you don’t want to take the risk of any error and need to write a legal notice in a precise way, you may contact Vakilsearch right at this moment. 

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