Name Change In Gazette: Follow Up And Common Mistakes

27 December 2023

6,898 7 mins read

Changing one’s name is a big decision and requires several legal formalities to be fulfilled. One of the crucial steps is to publish the name change notification in the Gazette of India. This article will provide a comprehensive guide on how to check if the name change notification has been published and the common mistakes to be avoided while applying for the same.

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Name Change in Gazette: Follow-Up and Common Mistakes

Changing one’s name is a common practice in India for various reasons such as religious conversion, marriage, or personal preference. Once the decision to change the name has been made, the individual must follow the legal formalities to ensure that the change is recognized by the government and other agencies. One of the crucial steps in this process is publishing the name change notification in the Gazette of India.

How to check if my Name Change Notification has been published?

After submitting the application for the name change notification in the Gazette of India, it is important to keep track of the publication status. One can check the publication status by following these steps:

Visit the official website of the Department of Publication, Ministry of Housing and Urban Affairs, Government of India.
Click on the ‘EGazette’ option available on the homepage.
Select the state or union territory from the drop-down menu where the notification was published.
Choose the appropriate date range in which the notification was published.
Enter the name of the applicant or the application number.
Click on ‘Submit’ to view the publication status.
If the notification has been published, the applicant can download a copy of the Gazette notification from the website. If the notification has not been published, the applicant can follow up with the concerned authority for further information.

Common Mistakes to avoid while publishing Name Change Notification in the Gazette:

Several mistakes can delay the publication of the name change notification in the Gazette. Here are some of the common mistakes that must be avoided:

Missing Father’s or Husband’s Name in the Newspaper Advertisement:

In the name change application, it is mandatory to mention the father’s or husband’s name. However, in some cases, the advertisement published in the newspaper may not contain the correct name, leading to a delay in the publication of the Gazette notification. Therefore, it is important to ensure that the correct name is mentioned in the newspaper advertisement.

Incorrect Details in the Demand Draft:

The name change application fee must be paid through a demand draft, and it is essential to ensure that the details mentioned in the demand draft are correct. Any error in the demand draft, such as an incorrect name or amount, can lead to the rejection of the application or delay in the publication of the notification.

Submitting an Outdated Affidavit:

The affidavit submitted for the name change application must be recent and up to date. If the affidavit is outdated, it may lead to the rejection of the application, and the process may have to be initiated again.

Not Including Full Sheet of Newspaper:

The newspaper advertisement for the name change notification must be published in a full sheet of the newspaper. If the advertisement is not published in a full sheet, the application may be rejected or delayed.

Not Signing on the Proforma or Missing Witnesses’ Signatures:

The name change application requires signatures on the proforma and witnesses’ signatures. Failure to sign the proforma or missing the witness’s signature can lead to the rejection of the application or delay in the publication of the notification.

Not Attesting the Photographs:

The name change application requires attested photographs of the applicant. Failure to attest to the photographs or submitting unattested photographs can lead to the rejection of the application or delay in the publication of the notification.

Name Change in Gazette Due to Marriage

Step 1: Application Submission

Submit a written application to the Gazette department along with a copy of your marriage certificate and address proof. Clearly state your request for a name change due to marriage.

Step 2: Document Submission

Send the supporting documents to the relevant department for verification through registered post. This ensures a secure and documented submission process.

Step 3: Gazette Publication Request

Request the department to publish your name change in the next issue of the Gazette. This is a crucial step for official recognition.

Step 4: Gazette Notification

Within 15 to 20 working days, a Gazette notification confirming your name change will be dispatched to your address via registered post. This notification serves as legal proof of your name change.

Step 5: Newspaper Advertisement

Publish an advertisement about the name change in two local newspapers or dailies. Below is a sample format for the advertisement.

Sample Advertisement for Name Change:

“`

NOTICE

I, [Your Previous Full Name], daughter/son of [Your Father’s Full Name], residing at [Your Address], have changed my name to [Your New Full Name] vide affidavit dated [Date of Affidavit] sworn before the [Relevant Authority].

I request all concerned and authorities to take note of this change and address me by my changed name [Your New Full Name] for all future correspondence and dealings.

– [Your New Full Name]

[Your Signature]

Date: [Current Date]

Place: [Place of Publication]

“`

Please note that the specific process and requirements may vary, and it’s advisable to check with the Gazette department for the most accurate and up-to-date information.

Online Name Change Due to Divorce of Parents

In India, changing your name due to the divorce of your parents typically involves a legal process, and the ability to do this online may depend on the specific procedures followed by the relevant authorities. Here’s a general guide on how you might proceed:

Affidavit for Name Change:

– Prepare an affidavit stating your desire to change your name due to your parents’ divorce. Include details such as your current name, the names of your parents, and the new name you wish to adopt.

Supporting Documents:

– Gather supporting documents, including a copy of your parents’ divorce decree, your birth certificate, and any other identification documents.

Visit the Notary or Executive Magistrate:

– Visit a notary public or executive magistrate to get the affidavit notarized. Notarization is a legal requirement and provides authenticity to your name change request.

Newspaper Publication:

– Publish an advertisement about your name change in at least two local newspapers. This step is often required to inform the public about the change.

Online Gazette Publication:

– Check if your state’s official Gazette publication allows online submissions for name change. Some states may have online portals where you can submit your request.

Visit Local Government Office (if required):

– Depending on your location, you may need to visit the local government office or gazette office to complete the name change process. Some states may require physical verification and submission of documents.

Update Other Records:

– After the name change is approved, update your name on other official documents such as school records, bank accounts, and identification cards.

Remember to check the specific requirements and procedures of the Gazette publication in your state, as these may vary. It’s advisable to consult with a legal professional for the most accurate and up-to-date information on the name change process in your jurisdiction.

Reasons for name change in India

In India, individuals may have various reasons for changing their name, and the process for doing so is typically governed by legal procedures. Here are some common reasons for name changes in India:

Marriage:

– A common reason for name changes, particularly for women, is due to marriage. Traditionally, it is a practice for a woman to adopt her husband’s surname after marriage.

Divorce:

– In the case of divorce, individuals may choose to revert to their pre-marriage name or adopt a new name altogether. This can be a personal choice based on a desire for a fresh start.

Religious Conversion:

– Individuals who convert to a different religion may choose to change their name to reflect their new religious identity.

Numerological or Astrological Reasons:

– Some individuals believe in numerology or astrology and may decide to change their name for reasons related to these beliefs. They may consult numerologists or astrologers who suggest changes for better luck or alignment with astrological charts.

Personal Preference:

– Individuals might simply prefer a different name for personal or cultural reasons. This could be influenced by a desire for a name that reflects their identity more accurately or resonates better with them.

Correcting Errors:

– If there are errors in the spelling or details of a person’s name on official documents, they may opt for a name change to rectify these mistakes.

Gender Transition:

– Individuals undergoing gender transition may change their name to align with their gender identity. This is often part of a broader process of transitioning.

Professional Reasons:

– Some individuals may choose to change their name for professional reasons, such as creating a stage name for actors, artists, or performers.

Avoiding Stigma or Prejudice:

– Individuals who have names associated with stigma or prejudice may opt for a name change to overcome societal biases or discrimination.

Cultural or Regional Influences:

– Individuals relocating to a different region or country may choose to change their name for cultural assimilation or to better align with the naming conventions of the new place.

Conclusion:

Changing one’s name is a significant decision, and it is essential to follow the legal formalities to ensure that the change is recognized by the government and other agencies. One of the crucial steps in this process is publishing the name change notification in the Gazette of India. To ensure that the notification is published timely, it is important to avoid common mistakes such as missing the father’s or husband’s name in the newspaper advertisement, incorrect details in the demand draft, submitting an outdated affidavit, not including a full sheet of the newspaper, not signing on the proforma or missing witnesses’ signatures, and not attesting the photographs. By avoiding these mistakes and following the guidelines, one can ensure that the name change notification is published timely, and the change is recognized by the concerned authorities.

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