How to register for DIN?

Last Updated at: December 14, 2019
1002
How to register for DIN?

The idea of a Director Identification Number (DIN) was introduced by the MCA during the addition of Sections 266A to 266G of Companies (Amendment) Act, 2006. A DIN is registered to confirm the identity of the Directors in a company. 

This article explores:

  • What is DIN?
  • Where is DIN used?
  • What are the forms for DIN application?
  • Documents required for DIN
  • Procedure for applying for DIN
  • Common reasons for rejection of DIN application
  • What is the meaning of DIN?

What is DIN?

A DIN is an eight-digit number that must be acquired by the new or would-be Directors and existing Directors of a company. The Directors must file a DIN application within the specified time period with the MCA. 

DIN once issued is non-perishable, that is, it does not require any renewal or resubmission. 

The best part of DIN is that irrespective of the number of companies a person floats, they can use their DIN obtained for a lifetime. What it means is that the DIN is specific to the individual who has obtained it, and not for the company he/she has obtained it.

The DIN directory will contain all information regarding the directors, such as their name, PAN number and also their present address. Any change in the address or other information needs to be updated immediately

Where is DIN used?

Whenever there is an amendment in any new laws that the company must approve of, or when the company makes an application to change details, Directors must mention their DINs in their signature. 

What are the forms for DIN application?

  • SPICe Form:

Application for allocation of DINs to new Directors during the company incorporation will be filed in SPICe forms. 

  • DIR-3 Form:

Any individual intending to become a Director in an existing organisation will need to make an application in e-Form DIR-3 for the allocation of DIN.

  • DIR-6 Form: Any adjustments in the point of interest of the directors will be recorded in the form DIR-6.

To submit an application for DIN, the above forms are to be documented electronically. It must be carefully signed and afterwards transferred to the MCA21 portal.

Documents required for DIN

The required documents may vary depending upon the e-form your company is filing. Following are the documents for each form:

SPICe Form: 

Copies of Identity proof

Copies of residential address 

Note: The accepted ID proofs are Voter’s identity card, Passport, Driving License, Unique Identification Number (UIN) as Address proof.

DIR-3 Form:

  •  A high-resolution photograph of the applicant 
  • PAN card, in case of Indian nationals – Attested copy of PAN for verification of identity, name, father’s name and date of birth. So attested copy of PAN is mandatory for identity, name, father’s name and date of birth. 
  • In case of foreign nationals – Attested copy of passport. Proof of the father’s name is not required 
  • Attested proof of residential address, not older than two months. 

Important things to know about DIN documents

Applicants must submit only documents that are currently valid and not expired.

Accepted address proofs are Voter’s identity card/Passport/ Driving License/Unique Identification Number (UIN) as Address proof.

Accepted ID proofs are bank statements, utility bills like telephone, mobile, electricity bill etc. in the applicant’s name only and not older than two months.

Get Legal Guidance

Attestation of DIN documents: All supporting documents attached with form DIR-3 should be self-attested or duly attested by either Public Notary or a Gazette Officer of a Government or attested by the intended Director’s Company secretary in full-time employment/ CEO / CFO/ Managing director of the 

If the foreign director has a valid multiple-entry Indian visa or a person of Indian origin card or Overseas Citizen of India card, the attestation could be done by Foreign Public Notary / Gazetted Officer in India. Digital Signature: Form DIR-3 is required to be signed by the candidate and will be confirmed carefully by a Company Secretary in fulltime of the organisation or by the Managing Director or Director or CEO or CFO of the current organisation in which the candidate is proposed to be selected as a director.

Procedure for applying for DIN

As DIN for new directors can be done while registering for a company in SPICe, there is no need for a separate application. 

Following is the procedure for applying for DIN-3 for proposed directors. 

  1. Get yourself registered on the MCA21 Portal to get Login ID. Login to the MCA21 entrance and snap-on ‘e-Form upload ‘ link available under the ‘e-Forms’ tab for transferring the e-Form DIR-3.
  2. Attach your photo and the supporting attested document copies. No need of physical documents to be submitted. 
  3. Once the form is submitted, make the payment of documenting the expense of e-Form DIR-3. Just electronic payment of the fees will be permitted (for example Net banking/ Debit Card/ Credit Card/ Neft /Pay later). It should be around Rs 500. 
  4. Generation of DIN: Upon successful upload and effective payment, the Form DIR-3 details will be acknowledged and you will receive your number in 3-4 business days.
  5. Verification of eForm:  If the details are found duplicate upon successful payment, a provisional DIN will be approved. You will be receiving a notification from the MCA. 

Note, your e-Form DIR-3 will be prepared purely after the DIN application expense is paid.

Common reasons for rejection of DIN application

A temporary DIN is affirmed simply after examination of the details affixed with the application.

If you have made a few errors, your application may get rejected. It could be due to any of the following reasons:

Non-submission of supporting documents

  • Identity proof not submitted.
  • The father’s name of the claimant not submitted.
  • The date of birth proof not submitted.
  • Residential address proof not submitted.
  • Passport copy (for foreign nationals) is not presented.

 Invalid Application/supporting Documents

  • The supporting documents are outdated or invalid.
  • Identity proof submitted has not been delivered by a Government agency.
  • The application or evidence enclosed has been written by hand.
  • Application submitted is a replica DIN application and already one application of that applicant is in the course of approval or approved.
  • Application submitted does not have a photograph attached.
  • The signatures are not attached to the set place.
  • The applicant’s name mentioned in the application form does not coordinate with the name provided in the evidence.
  • Father’s name entered in the application form does not coordinate with the one entered in the evidence.
  • Date of birth of the applicant filled in the application form does not coordinate with the date of birth provided in the evidence.
  • Address proof details entered in the application do not coordinate with those provided in the supporting evidence.
  • Applicant’s gender is not provided accurately in Form DIR-3.
  • The identification number filled in the application does not coordinate with the identity proof attached.
  • In case documents enclosed are not self-attested.

DIR-6 Form:

In case there is any modification in the documents submitted in form DIR-3 or SPICe regarding Directors, the candidate can submit e-form DIR-6. For example, in the case of location change of an executive, he or she is required to inform this change by submitting e-form DIR-6 alongside the necessary attested particulars.

Digital Signature:

The e-Form DIR-6 is required to be carefully signed digitally by the applicant and additionally guaranteed by a Company Secretary or a Chartered Accountant or a Cost Accountant in fulltime practice or organisation secretary (member from ICSI) or Director of existing organisation in which candidate is proposed to be the director.

Note that, when an individual is named as a director in any organisation according to the Companies Act 2013, he or she cannot give up his DIN later on. Regardless of whether he or she does not stay as a director any longer in that organisation or in some other organisation, his or her DIN will exist all things considered.

How to register for DIN?

1002

The idea of a Director Identification Number (DIN) was introduced by the MCA during the addition of Sections 266A to 266G of Companies (Amendment) Act, 2006. A DIN is registered to confirm the identity of the Directors in a company. 

This article explores:

  • What is DIN?
  • Where is DIN used?
  • What are the forms for DIN application?
  • Documents required for DIN
  • Procedure for applying for DIN
  • Common reasons for rejection of DIN application
  • What is the meaning of DIN?

What is DIN?

A DIN is an eight-digit number that must be acquired by the new or would-be Directors and existing Directors of a company. The Directors must file a DIN application within the specified time period with the MCA. 

DIN once issued is non-perishable, that is, it does not require any renewal or resubmission. 

The best part of DIN is that irrespective of the number of companies a person floats, they can use their DIN obtained for a lifetime. What it means is that the DIN is specific to the individual who has obtained it, and not for the company he/she has obtained it.

The DIN directory will contain all information regarding the directors, such as their name, PAN number and also their present address. Any change in the address or other information needs to be updated immediately

Where is DIN used?

Whenever there is an amendment in any new laws that the company must approve of, or when the company makes an application to change details, Directors must mention their DINs in their signature. 

What are the forms for DIN application?

  • SPICe Form:

Application for allocation of DINs to new Directors during the company incorporation will be filed in SPICe forms. 

  • DIR-3 Form:

Any individual intending to become a Director in an existing organisation will need to make an application in e-Form DIR-3 for the allocation of DIN.

  • DIR-6 Form: Any adjustments in the point of interest of the directors will be recorded in the form DIR-6.

To submit an application for DIN, the above forms are to be documented electronically. It must be carefully signed and afterwards transferred to the MCA21 portal.

Documents required for DIN

The required documents may vary depending upon the e-form your company is filing. Following are the documents for each form:

SPICe Form: 

Copies of Identity proof

Copies of residential address 

Note: The accepted ID proofs are Voter’s identity card, Passport, Driving License, Unique Identification Number (UIN) as Address proof.

DIR-3 Form:

  •  A high-resolution photograph of the applicant 
  • PAN card, in case of Indian nationals – Attested copy of PAN for verification of identity, name, father’s name and date of birth. So attested copy of PAN is mandatory for identity, name, father’s name and date of birth. 
  • In case of foreign nationals – Attested copy of passport. Proof of the father’s name is not required 
  • Attested proof of residential address, not older than two months. 

Important things to know about DIN documents

Applicants must submit only documents that are currently valid and not expired.

Accepted address proofs are Voter’s identity card/Passport/ Driving License/Unique Identification Number (UIN) as Address proof.

Accepted ID proofs are bank statements, utility bills like telephone, mobile, electricity bill etc. in the applicant’s name only and not older than two months.

Get Legal Guidance

Attestation of DIN documents: All supporting documents attached with form DIR-3 should be self-attested or duly attested by either Public Notary or a Gazette Officer of a Government or attested by the intended Director’s Company secretary in full-time employment/ CEO / CFO/ Managing director of the 

If the foreign director has a valid multiple-entry Indian visa or a person of Indian origin card or Overseas Citizen of India card, the attestation could be done by Foreign Public Notary / Gazetted Officer in India. Digital Signature: Form DIR-3 is required to be signed by the candidate and will be confirmed carefully by a Company Secretary in fulltime of the organisation or by the Managing Director or Director or CEO or CFO of the current organisation in which the candidate is proposed to be selected as a director.

Procedure for applying for DIN

As DIN for new directors can be done while registering for a company in SPICe, there is no need for a separate application. 

Following is the procedure for applying for DIN-3 for proposed directors. 

  1. Get yourself registered on the MCA21 Portal to get Login ID. Login to the MCA21 entrance and snap-on ‘e-Form upload ‘ link available under the ‘e-Forms’ tab for transferring the e-Form DIR-3.
  2. Attach your photo and the supporting attested document copies. No need of physical documents to be submitted. 
  3. Once the form is submitted, make the payment of documenting the expense of e-Form DIR-3. Just electronic payment of the fees will be permitted (for example Net banking/ Debit Card/ Credit Card/ Neft /Pay later). It should be around Rs 500. 
  4. Generation of DIN: Upon successful upload and effective payment, the Form DIR-3 details will be acknowledged and you will receive your number in 3-4 business days.
  5. Verification of eForm:  If the details are found duplicate upon successful payment, a provisional DIN will be approved. You will be receiving a notification from the MCA. 

Note, your e-Form DIR-3 will be prepared purely after the DIN application expense is paid.

Common reasons for rejection of DIN application

A temporary DIN is affirmed simply after examination of the details affixed with the application.

If you have made a few errors, your application may get rejected. It could be due to any of the following reasons:

Non-submission of supporting documents

  • Identity proof not submitted.
  • The father’s name of the claimant not submitted.
  • The date of birth proof not submitted.
  • Residential address proof not submitted.
  • Passport copy (for foreign nationals) is not presented.

 Invalid Application/supporting Documents

  • The supporting documents are outdated or invalid.
  • Identity proof submitted has not been delivered by a Government agency.
  • The application or evidence enclosed has been written by hand.
  • Application submitted is a replica DIN application and already one application of that applicant is in the course of approval or approved.
  • Application submitted does not have a photograph attached.
  • The signatures are not attached to the set place.
  • The applicant’s name mentioned in the application form does not coordinate with the name provided in the evidence.
  • Father’s name entered in the application form does not coordinate with the one entered in the evidence.
  • Date of birth of the applicant filled in the application form does not coordinate with the date of birth provided in the evidence.
  • Address proof details entered in the application do not coordinate with those provided in the supporting evidence.
  • Applicant’s gender is not provided accurately in Form DIR-3.
  • The identification number filled in the application does not coordinate with the identity proof attached.
  • In case documents enclosed are not self-attested.

DIR-6 Form:

In case there is any modification in the documents submitted in form DIR-3 or SPICe regarding Directors, the candidate can submit e-form DIR-6. For example, in the case of location change of an executive, he or she is required to inform this change by submitting e-form DIR-6 alongside the necessary attested particulars.

Digital Signature:

The e-Form DIR-6 is required to be carefully signed digitally by the applicant and additionally guaranteed by a Company Secretary or a Chartered Accountant or a Cost Accountant in fulltime practice or organisation secretary (member from ICSI) or Director of existing organisation in which candidate is proposed to be the director.

Note that, when an individual is named as a director in any organisation according to the Companies Act 2013, he or she cannot give up his DIN later on. Regardless of whether he or she does not stay as a director any longer in that organisation or in some other organisation, his or her DIN will exist all things considered.

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