Required Documents for Registration of Private Limited Company

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Required Documents for Registration of Private Limited Company


The Registrar of Companies (RoC) is very specific about the documents submitted during the process of online company registration.. For instance, if an applicant sends voter ID and passport as identity proofs and if there are any discrepancies in the names between both, then chances are the application may get rejected or requires re-submission which may delay the process for a couple of days. Even a minor mistake here and there is not accepted.

Following are the mandatory documents to be submitted by the company’s Directors and shareholders (Indian nationals)

Scanned copies of:

1. PAN

2. Govt ID proof - Voters’ ID or passport or driver’s license

3. Bank statement

4. Utility bills either mobile or gas or electricity

5. Passport size photograph

6. Specimen signature - Director’s signature on a blank document

Note: Any one of the directors should self-attest the first three documents.

Following are the mandatory documents to be submitted by the company’s Directors and shareholders (NRIs)

Scanned copies of:

1. PAN

2. ID proofs like Voter ID/passport or driver’s license

3. Latest bank statement

4. Latest utility bills like telephone, mobile or electricity

5. Passport size photograph

6. Specimen signature (blank document with the signature [directors only])

Following are the mandatory documents to be submitted by the company’s Directors and shareholders (NRIs)

Scanned copies of:

1. Passport

2. Voter’s ID/ driver’s license/passport

3. Latest bank statement

4. Latest utility bills like telephone, mobile or electricity

5. Passport size photograph

6. Specimen signature (blank document with the signature [directors only])

Note: All the documents should be notarized (if NRI is currently in India or in a Commonwealth country). All the documents should be notarized and apostille or attested by the Indian embassy (if in a Non-Commonwealth Country).

Proofs for office address

Scanned copies of:

1. Latest water bill or electricity bill

2. Notarized rental agreement in English

3. Receipt of the latest rent

4. In case of owned property - Sale deed or property deed

5. NoC from the property owner

Note: All the documents should be notarized (if the NRI is currently in India or in a Commonwealth country). All the documents should be notarized and apostille or attested by an Indian embassy (if in a Non-Commonwealth Country).


Important things to remember

Name on the PAN: As PAN is an important and mandatory proof for the entire company registration process and further legal procedures like filing taxes and compliances, the applicant has to ensure the name on the PAN is correct. Any changes required in change of spelling or any such anomalies dure to spelling errors have to be rectified before submission of the documents.All the other proofs must have the same name as on the PAN. In case if they are different, changes must be done on the others as well.

Latest utility bills: All utility bills should be recent, not more than three months. If they are older, the RoC might arbitrarily reject the application.

NoC: NoC or no objection certificate has to be compulsorily provided by the owner of the property where the company is being registered. If it is not possible to get an NoC, then the company can be registered by any acquaintance as it is just a correspondence address.

Find the Mandatory post incorporation compliances for companies in India.

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Just tell us a few details about your business and submit the documents and we’ll begin the process. Within 20 working days, you’ll be ready to operate as a private limited company – without leaving home.

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We make your interaction with government as smooth as is possible by doing all the paperwork for you. We will also give you absolute clarity on the process to set realistic expectations.

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