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How to Cancel an SRN Approved by ROC?

Understand the process of cancelling an approved Service Request Number (SRN) with the Registrar of Companies (ROC) online. Explore the steps involved in the cancellation of an approved SRN for efficient regulatory compliance.

Every company is required to complete the filing of e-forms with the Registrar of Companies (ROC) through the Ministry of Company Affairs (MCA) website. Following the submission of forms and the payment of fees on the MCA website, the company will receive an acknowledgement of the form filing, commonly referred to as a challan copy or receipt.

The challan copy or receipt contains a unique identifier known as the SRN (Service Request Number), prominently located on the left-hand side. The SRN is a distinctive nine-character alphanumeric string assigned to each e-form submitted on the MCA website. This SRN serves as a crucial reference for the company to track and monitor the approval status of the transaction associated with the filed form on the MCA website. The SRN plays a vital role in facilitating efficient and transparent communication between the company and the regulatory authorities throughout the filing and approval process.

Cancellation process of approved SRN

The process to cancel an approved SRN (Service Request Number) involves an offline procedure and is initiated when a company has filed an e-form with incorrect particulars, resulting in the approval of an SRN. Here are the steps to cancel an approved SRN:

Visit the Respective ROC:

   – The company needs to visit the Registrar of Companies (ROC) office of the state where its registered office is located.

Submit an Application:

   – Submit an application for the cancellation of the approved SRN along with the required supporting documents.

Document Scrutiny:

   – The ROC will scrutinize the application and documents submitted. The processing time for this step typically ranges from 15 to 25 days.

Approval Notification:

   – If the ROC identifies grounds for defectiveness in the form associated with the approved SRN, the application for SRN cancellation is approved. The ROC communicates this approval to the company through the email registered on the Ministry of Corporate Affairs (MCA) master data.

Cancellation Completed:

   – After the cancellation of the approved SRN, the company becomes eligible to refile the e-form on the MCA portal.

Documents Required to Cancel an Approved SRN

The following documents need to be submitted along with the application for SRN cancellation:

  1. Affidavit from a director.
  2. Undertaking/declaration duly signed by the director of the company.
  3. ROC challan that requires cancellation.

It’s essential to note that the ROC has discretionary power to either approve or reject the application for SRN cancellation. If the ROC approves the cancellation, the company can proceed to file a fresh or revised form by paying the applicable fee.

Draft Format of the Application for Cancellation of Approved SRN

[Your Company Name]

[Your Company Address]

[City, State, ZIP Code]

[Date]

To,  

The Registrar of Companies (ROC)  

[Address of the Respective ROC]

Subject: Application for Cancellation of Approved SRN

Respected Sir/Madam,

We, the undersigned, hereby submit this application for the cancellation of the approved Service Request Number (SRN) [mention the SRN] associated with the filing of [specify the form] on [mention the filing date]. This application is made due to [provide a brief explanation of the reason for cancellation, e.g., inadvertent error in filing].

Details of the Application:

Board Resolution:

   – A board resolution confirming the decision to cancel the SRN has been duly passed by the Board of Directors. A copy of the resolution is enclosed herewith.

   [Attach Board Resolution Document]

Validity of MCA SRN:

   – As per the Ministry of Corporate Affairs (MCA) guidelines, we understand the validity of an SRN and acknowledge the need for its cancellation in case of inaccuracies.

Cancellation Request:

   – We request the cancellation of the approved SRN to rectify the errors and ensure accurate filing with the MCA.

MCA SRN Status:

   – The current status of the SRN can be verified on the MCA portal. We affirm our commitment to comply with all regulatory requirements.

Supporting Documents:

   – In support of this application, we are enclosing the following documents:

     – Affidavit from [Name of Director].

     – Undertaking/declaration signed by [Name of Director].

     – ROC challan for cancellation.

   [Attach Supporting Documents]

We understand that the ROC has the discretionary authority to approve or reject this application. In the event of approval, we intend to refile the corrected form promptly.

We appreciate your prompt attention to this matter and kindly request you to process this application in accordance with the established procedures.

Thank you for your cooperation.

Yours sincerely,

[Director Name]  

[Designation]  

[Your Company Name]


Note – Individuals accessing this information should seek the counsel of a qualified legal professional to obtain advice related to their specific situation. The use of information on this site or materials without consulting a licensed attorney is at your own risk.

For affordable and hassle-free SRN cancellation services, please feel free to reach out to Vakilsearch experts.


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