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Private Limited

Documents Required for Private Limited Company Registration

Establishing a Private Limited Company involves specific document requirements, including identity proofs, address proofs, and legal forms. Get an overview

To register a Private Limited Company, several documents are essential. These include identity proofs, such as PAN cards and Aadhar cards of the directors and shareholders, address proofs, utility bills, and passport-sized photographs. Additionally, documents like the Memorandum of Association (MoA), Articles of Association (AoA), and the company’s address proof are required. These documents are crucial to ensuring legal compliance and the proper establishment of a Private Limited Company in accordance with the laws and regulations in the country. Find the Documents Required for Private Limited Company in detail,

documents required for private limited company registration
documents required for private limited company

Identity Proof:

  • For Indian nationals: PAN Card (Permanent Account Number)
  • For Foreign nationals: Passport (in some cases, a notarized copy may be required)

Address Proof:

  • Utility bill
  • Rental agreement

Director Identification Number (DIN)

A DIN is a unique identification number issued by the Ministry of Corporate Affairs (MCA) to individuals who intend to become directors of companies in India. You must submit an application online and pay a fee to obtain a DIN.

Digital Signature Certificate (DSC)

A DSC is a digital certificate that allows you to authenticate electronic documents with your signature. To obtain a DSC, you must contact a licensed certification authority.

Memorandum of Association (MoA)

The MoA is a document that defines the constitution of the company. It sets out the company’s name, objects, and authorized capital.

Articles of Association (AoA)

The AoA is a document that sets out the internal rules and regulations of the company. It covers things like the management of the company, the rights of shareholders, and the procedure for winding up the company.

Declaration by Directors and Subscribers

This is a declaration by the directors and subscribers of the company that they have complied with all the requirements of the Companies Act 2013.

No Objection Certificate (NOC) from the landlord

If the registered office of the company is located in rented premises, an NOC from the landlord is required.

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Shareholding Pattern of the Proposed Company

This document sets out the names and addresses of the shareholders of the company, as well as the number of shares held by each shareholder.

Proof of Registered Office Address

This document can be a copy of the lease agreement or rental agreement for the registered office of the company.

Once you have obtained all of the required documents, you can submit them to the MCA online or in person. Once your application has been approved, you will receive a Certificate of Incorporation, which is the official document that certifies the existence of your company.

These are the essential Documents Required for a Private Limited Company.

Documents Required for Private Limited Company FAQs

What are important documents of a company?

Important documents for a private limited company include:

  • Memorandum of Association (MoA) and Articles of Association (AoA)
  • Certificate of Incorporation
  • Director Identification Number (DIN) for directors
  • Digital Signature Certificates (DSC) for authorized signatories
  • PAN (Permanent Account Number) card of the company
  • TAN (Tax Deduction and Collection Account Number) for tax purposes
  • Address proof for the registered office
  • Share certificates
  • Bank account documents
  • Board resolution and minutes of meetings
  • Financial statements and audit reports

What are private certificates?

The term private certificates doesn't have a specific meaning in the context of company registration. It's possible that it refers to certificates issued during the process of registering a private limited company, such as the Certificate of Incorporation or Share Certificates, which confirm the ownership of shares in the company.

What are the benefits of a Pvt Ltd company?

Benefits of a Private Limited Company include:

  • Limited Liability: Shareholders' personal assets are protected from business liabilities.
  • Separate Legal Entity: The company has its own legal identity distinct from its owners.
  • Fundraising: Easier access to capital through equity shares.
  • Perpetual Existence: The company continues to exist even if shareholders change.
  • Tax Benefits: Eligibility for various tax benefits and incentives.
  • Credibility: Enhanced credibility and trust among customers and investors.
  • Ownership Transfer: Shares can be transferred or sold relatively easily.
  • Borrowing Capacity: Ability to raise funds through loans and credit facilities.

Legal Framework: Governed by the Companies Act, providing a clear legal structure.

How much does it cost to register a Pvt Ltd company in India?

The cost of registering a Private Limited Company in India can vary based on factors such as location, legal fees, government fees, and the use of professional services. Generally, it may cost several thousand rupees to several lakhs of rupees, depending on the complexity and size of the company. It's advisable to consult with a legal or business professional for a detailed cost estimate.

Which is better, Pvt Ltd or Ltd?

The choice between a Private Limited Company (Pvt Ltd) and a Limited Company (Ltd) depends on various factors, including the specific goals and requirements of the business. In many countries, including India, Ltd is often used interchangeably with Private Limited and refers to the same legal structure.
Both Pvt Ltd and Ltd companies offer limited liability to shareholders, a separate legal identity, and several other advantages. The choice between them usually comes down to factors like ownership, regulatory requirements, and the desire to raise funds through public offerings (which is typically associated with a Public Limited company). For small to medium-sized businesses, Pvt Ltd is a common and suitable choice due to its flexibility and advantages in terms of ownership and governance. Larger corporations or those planning to go public may opt for Ltd (Public Limited) structures. Ultimately, it's important to consult with legal and financial advisors to determine the best structure for your specific business goals.

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