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Bookkeeping and Accounting

Bookkeeping for a Small Business

Bookkeeping is indeed the process of documenting your company's financial activities so that you may accurately track your earnings and expenditures.

Single-entry is usually the best choice for you when you’re just getting started, keeping your books independently, and are remaining in the hobby stage. It’s quick, easy, and suitable for very simple bookkeeping.  Learn more about Bookkeeping For a Small Business.

Some Terms That Are Important to Bookkeeping

Some crucial terms for the Bookkeeping For a Small Business are as follows.

  • Accounts Payable: Accounts payable is the account utilized to monitor all of the money you owe to third parties. It is a fundamental term in bookkeeping that you should understand.
  • Payables- Receivables, On the other hand, the account that monitors all of the money that 3rd parties owe you is known as accounts receivable.
  • Assets: Assets are essential to all the items that you or your firm own to support the successful operation of your business.
  • Balance Sheet: A balance sheet is a comprehensive report that analyses your company’s financial status.
  • Bookkeeping: Bookkeeping is the recording of financial transactions on a day-to-day basis. 
  • Capital: This is not the real profit you make from the business or self-employment; rather, it is merely the money or other assets you personally hold as the owner.
  • Costs of Goods Sold: Simply put, it refers to all the money you invest on goods or services you intend to sell to consumers.
  • Depreciation: Whenever an asset loses value with time, which might happen via wear and tear, it is said to have depreciated.
  • Equity: Equity is the sum of all of your financial investments in the business, as well as all of the collected profits. Your equity is shown in a capital account like a small business owner.
  • Expenses: This includes every penny you spend running your company that isn’t directly tied to selling products or services.
  • General Ledger: You use a general ledger account to record, categorize, and compile all transactions.
  • Income Statement: This statement explains your financial behavior over a specific period.
  • Journals: Bookkeepers maintain track of their everyday transactions in journals.
  • Liabilities: Liabilities are essentially all of your outstanding debts. This can include any loans you may have taken out as well as any outstanding debts you may have.
  • Payroll: It’s a significant portion of bookkeeping and entails informing the government of several aspects of payroll. This covers compensation, taxes that must be paid on behalf of employees, and other expenses.
  • Revenue: Revenue is the total amount of money you make from selling your products and services.
  • Trial Balance: Before compiling all of the necessary data for the financial reports and shutting the books for the accounting quarter, you must perform a trial balance to ensure that your books are all in balance.

Simple Advice For Proper Bookkeeping

Follow some simple advice for Bookkeeping For a Small Business.

New Business Account Creation

Nothing is more frustrating than having to sift through numerous statements to find a single, little but crucial financial document. Your personal and business finances may regularly merge into one account when you don’t separate them, making it easy to lose track of your money.

You can avoid confusion by keeping your finances and work transactions apart by establishing a new bank account. You’ll quickly know where to get the financial data required when it comes time to prepare your books.

Set Aside Money for Taxes in Your Budget

Budgeting for tax as you go along will save you from receiving a large surprise whenever the taxman comes knocking and will also prevent you from having to pay a sizable sum all at once. Setting aside a small portion of your income when you have a savings account or something comparable so you can pay your tax obligation with confidence, knowing that you have money put aside.

Always Maintain Order in Your Records

Cluttered records will cause further bookkeeping headaches if it’s already difficult to look via one account wherein both personal and commercial monies are pouring in.

You may save a tonne of time by knowing exactly what is stored when records are in good condition and organized well. You’ll be grateful that you took the time to maintain your records organized so that you may save time by understanding precisely where to search if you’re too busy and nearing tax deadlines.

Following Your Expenses

It can be challenging to keep track of business spending, but a business credit card, for instance, can assist you in ensuring that everything is maintained in one place and recorded. To simplify things, categorizing your bills into different categories of expenses is the simplest method to accomplish this.

Keep Daily Records

Keep daily records; this is one of the most fundamental guidelines. Maintaining thorough daily records can make it much easier for you to monitor your company’s financial health.

Create a system and follow it religiously so that you may maintain correct records daily and avoid errors when filing your tax returns.

Leave An Audit Trail

Leaving an audit trail is crucial if you’re doing the books by hand. You could keep far better records if you could quickly and easily retrace your financial activity. Software is a wonderful alternative to think about because it makes this task simple.

An audit trail ensures that your invoices are organized and that you can easily go back and correct any minor mistakes.

Keeping An Eye On Your Accounts Receivable 

Late client payments are never a good thing and can hurt your cash flow. Make sure to track when the receivables are due and take immediate action if they are past due. Try to devise a plan to receive the money you’re owed as soon as possible; the more time you wait, the more damage it will do to your cash flow.

Remember the Tax Deadlines.

Anybody can feel anxious before a tax deadline. Set a reminder for yourself as a quick and easy way to ensure you have sufficient time to complete your tax returns accurately. Maintaining proper records ensures that your returns are submitted on time and that HMRC won’t contact you regarding any issues. Additionally, you evade any unwelcome penalties.


Thus, you might have learnt about Bookkeeping For a Small Business. Maintaining accurate books is essential to operating a successful business. You won’t be able to increase your profitability when you don’t know how much money you’re generating or where it’s going. India’s largest and most trustworthy platform for legal solutions is Vakilsearch. They take pride in assisting companies of all sizes with their legal, intellectual property, tax, accounting, and secretarial requirements to protect and comply with the law. Vakilsearch is available to assist you with any questions about bookkeeping.

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