Documents Required for Passport in India

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As the Passport Seva website’s checklist of the documents required for a passport can be quite difficult to comprehend, we’ve put together an exhaustive list of all that you would need. Simply click on the category you’re applying under and you’ll be taken to the relevant list. Do note that you need to carry the original documents along with one set of self-attested photocopies of the same at the Passport Seva Kendra (PSK) for processing.

Table of Contents
1. List of Documents Required for Fresh Passport
A. Adult
B. Minor

2. List of Documents Required for Tatkaal Application
A. Adult
B. Minor
C. Senior Citizen

3. Documents Required in case of Name Change
4. Documents required for Non-ECR category

1. List of Documents Required for Fresh Passport

A. Applicant Category: Adult

You would need to provide one address proof and one date of birth proof. Do note that the original documents need to be taken to the Kendra, along with a self-attested copy.

Proof of Address (Any One):

*Note: All documents must be in the name of the applicant
1. Water Bill
2. Telephone (landline or post-paid mobile bill)
3. Electricity bill
4. Income Tax Assessment Order
5. Election Commission Photo ID card
6. Proof of Gas Connection
7. Certificate from Employer of reputed companies on letterhead (Public limited companies only)
8. Spouse’s passport copy, provided the applicant’s present address matches the address mentioned in the spouse’s passport
9. Aadhaar Card
10. Registered Rental Agreement
11. Photocopy Passbook of active Bank Account (Scheduled Public Sector Banks, Scheduled Private Sector Indian Banks and Regional Rural Banks only)

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Proof of Date of Birth:
1. Birth certificate issued by Municipal Authority or District Office of Registrar of Births & Deaths.
2. School leaving certificate/Secondary School leaving certificate/Certificate of Recognized Boards from school most recently attended by applicant.
3. Affidavit signed by a Magistrate/Notary stating date/place of birth as per the specimen in Annexure ‘A’ (in case educated until 5th standard or lesser).

Proof of Citizenship
Note: Only if you are not born in India

A. Descent (If you have been born to Indian Parent/s outside India)
You would need to submit a Birth Registration Certificate from the Embassy/High Commission/Consulate of India.

B.Registration/Naturalization (If you have been granted Indian Citizenship by Ministry of Home Affairs)
You would need to have a Citizenship Certificate.

Proof of Identity
Note: Only for employees of Government/Public Sector/Statutory body

You need to provide an Original Identity Certificate and Standard Affidavit (Annexures B and I) for passport issuance without police verification or an NOC (Annexure M) for police verification (after passport issuance), or a Prior Intimation Letter (as per Annexure ‘N’).

For Dependent Family Members of Government/Public Sector/Statutory body employees (only if no police verification required)
Original Identity Certificate (Annexure B) or Standard Affidavit (Annexure I)

Retired Government Officials
a. Pension Payment Order

Persons Separated from Spouse
a. Affidavit as per Annexure K

Students Staying away from Residence:
a. You must be studying a full-time course at a Government-approved institution. If so, you can provide a Student
Identity Card or Letter from Authorised Signatory.

Applicants having Diplomatic/Official Passport and Applying for Ordinary Passport while in Service
a. You must submit a Surrender Certificate or cancelled passport, with a letter explaining why surrender certificate is not available

B. Applicant Category: Minor

Proof of Address (Any One)
Original and self-attested copies of parents passport, or other documents as listed above.

Proof of date of birth
1. Birth certificate issued by Municipal Authority or District Office of Registrar of Births & Deaths
2. School leaving certificate/Secondary School leaving certificate/Certificate of Recognized Boards from school most recently attended by applicant
3. Affidavit signed by a Magistrate/Notary stating date/place of birth as per the specimen in Annexure ‘A’ (in case educated until 5th standard or lesser).

Additional documents for:
Students staying away from Residence
You could submit Annexure H or, if you’re enrolled in a full-time course at a Government-approved institution, your Student Identity Card or Letter from Authorised Signatory.

Passport applied for by Legal Guardian
A declaration as per Annexure H or court decree in respect of legal guardian

Single Parent of the Child Born out of Wedlock
A declaration as per Annexure C (by either parent)

Single Parent of Child where one Parent Deceased
A declaration as per Annexure H and Death Certificate of spouse.

Parents Divorced
A declaration as per Annexure H and Divorce Decree

For children adopted by Indian Parents
A declaration affirming the particulars furnished in the application about the minor as per Annexure ‘H’ and valid adoption deed with photo of the child duly attested by the Court.

For children adopted by foreign parents:
You would need to submit a Court Decree/order in respect of legal guardian, CARA No Objection Certificate and copy of the guarantee executed before the Court concerned.

Parent(s) resident abroad:
A declaration as per Annexure ‘H’ and sworn affidavit by the parent(s) resident abroad attested by the Indian Mission along with affidavit from parent residing in India (Annexure ‘H’)

Minors from Nagaland
A declaration as per Annexure ‘H’

Minors from Jammu and Kashmir
A declaration as per Annexure ‘H’

2. List of Documents Required for Tatkaal Application

A. Applicant Category: Adult

In addition to the proofs present in normal application, you are required to provide:
1. Standard Affidavit as per Annexure ‘I’; or

2. Verification Certificate as per the specimen as per Annexure ‘F’; or

3. 3 out of the following 16 documents

List of Acceptable Documents for Tatkaal Passport

1. Electors Photo Identity Card (EPIC)
2. Service Photo Identity Card issued by State/Central Government, Public Sector Undertakings, local bodies or Public Limited Companies
3. SC/ST/OBC Certificates
4. Freedom Fighter Identity Cards
5. Arms Licenses
6. Property Documents such as Pattas, Registered Deeds etc
7. Pension Documents such as ex-servicemen’s Pension Book/Pension Payment order, ex-servicemen’s Widow/Dependent Certificates, Old Age Pension Order, Widow Pension Order
8. Railway Identity Cards
9. Birth Certificates issued under the RBD Act
10. Student Photo Identity Cards issued by Government Recognized Educational Institutions in respect of full time courses
11. Driving Licenses (valid and within the jurisdiction of State of submission of application)
12. Bank/Kisan/Post Office Passbooks
13. Income Tax Identity (PAN) Cards
14. Gas Connection Bill
15. Aadhaar Card
16. Registered Rent Agreement

B. Applicant Category: Minor

In addition to the proofs present in normal application, you are required to provide:
1. Standard Affidavit as per Annexure ‘I’; or

2. Verification Certificate as per the specimen as per Annexure ‘F’; or

3. 3 out of 16 documents listed as under list of acceptable documents for tatkaal

Applications cannot be processed under Tatkaal scheme for:
1. Child born out of wedlock having Single Parent
2. Child having single parent where the other parent has deceased
3. For adopted children of Indian parents
4. For adopted children of foreign parents
5. Minors from Nagaland

C. Applicant Category: Senior Citizen

In addition to the proofs present in normal application, you are required to provide:

1. Standard Affidavit as per Annexure ‘I’; or

2. Verification Certificate as per the specimen as per Annexure ‘F’; or

3. 3 out of 16 documents listed as under list of acceptable documents for tatkaal; or

4. Copy of adult child’s passport

3. Documents Required for Issue of passport Due to Name Change

Change/Addition in name due to marriage
1. An attested copy of marriage certificate issued by Registrar of Marriage; or

2. A joint affidavit from husband and wife along with a joint photograph, (Specimen at Annexure ‘D’) When joint affidavit is not possible the affidavit should indicate the reason for it.The change in the first name amounts to a substantial name change and the regular procedure for name change should apply.

Change in name in case of Government/Public Sector/Statutory body employees:
1. Gazette Notification changing name in applicant’s department
2. Fresh ID Certificate in changed name
3. Deed poll/sworn affidavit as per Annexure ‘E’

Major Change in Name
1. Paper clipping of two leading daily newspapers in original (one daily newspaper should be of the area of Applicant’s Permanent Address and the other at Current Address or nearby area)
2. Deed poll/sworn affidavit as per Annexure ‘E’
3. Proof Of Present Address in new name
4. Proof of DOB in old name

Minor Change in Name
1. Deed poll/sworn affidavit as per Annexure ‘E’
2. Proof Of Present Address in new name
3. Proof of DOB in old name

4. Documents required for Non-ECR category

ECR stands for Emigration Check Required and ECNR stands for Emigration Check Not Required. This feature is used to gauge if the applicant has the required educational qualification to work in certain foreign countries.

ECR status will be printed in the passport of the applicants who fall in the ECR category. For those falling in the Non-ECR category, there will be no specific mention in the passport.

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Note: If the applicant does not have Non-ECR status then all such ECR passport holders need to obtain Emigration Clearance Certificate from the Protector-General of Emigrants, Ministry of Overseas India Affairs.

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A lawyer with 14 years' experience, Vikram has worked with several well-known corporate law firms before joining Vakilsearch.

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