INC-29 Company Registration Procedure in India

1. Obtaining Digital Signature Certificate (DSC)

Time Taken: 2 to 4 days

As the process is completely online, the digital signature of the director is needed on all electronic documents. For digital signature, a Class- II Digital Signature Certificate (DSC) is to be acquired from one of the six certifying authorities from MCA. The cost varies amongst vendors and it includes the charges of the USB token on which the certificate is sent.

It takes two to five days as the hard copies of documents need to be couriered to the vendors. Online legal service providers including Vakilsearch would however only need self-attested copies of the documents to begin the process.

Documents to be Submitted

• Class-II form hard copy
• Copy of PAN card. Passport is accepted in case of foreign nationals
• Address proof copies which include Voter id, passport, ration card, driving license or Aadhaar card. Utility bills like electricity and water bills are also acceptable but they have to be in the name of the applicant and not older than 2 months for Indian nationals and 12 months for foreign nationals.

Note: Indian residents can submit self-attested documents whereas residents of non-Commonwealth countries need the documents to be notarized.

Search for availability of company name

Time Taken: 1 to 2 days (simultaneous with the DSC registration application)

Cost: free

The process of naming can be started as soon as the DSC application is filed. The INC-29 allows the company name to be proposed and MCA takes its time in approving a company name. Though, with proper documents the process is easy.

3. Drafting of AoA and MoA

Time Taken: 2 days

Costs: ₹2000 to ₹5000 per document

After the name of the company has been finalised, further knowledge of the company’s operations have to be provided in the form of Articles of Association (AoA) and Memorandum of Association (MoA). These can be drafted with the help of lawyers and should be self-attested.

4. Right order of documents

Time Taken: 2 days

DIN application: The Director’s Information Number (DIN) can be applied by a maximum of 3 directors. If there are more than 3 directors, DINs can be applied individually. The requisites for the application are a passport-sized photograph, scanned copies of the PAN card (Passport in case of foreign national), soft copy of driver’s license/voter ID/latest utilities bill. The documents have to be self-attested in case of Indian nationals and notarized for foreigners of non-Commonwealth nations.

Name approval: The name of the company has to be finalised along with a description of a single line.

AoA & MoA: The objective of the business should be mentioned in Articles and Memorandum of Association and in the MoA, the affidavit from all the subscribers in Form INC-9 has to be affixed.

Registered office verification: To verify the office address, latest utility bill copy, rental agreement copy and NOC of the owner (for rentals) or sales deed (if owned property) are needed.

Declarations and appointment letters: Self-attested appointment letters of directors, Chief Executive Officer (CEO), managers, declaration by first director in INC-9, and declaration by the appointee director and managing director in the Form DIR-2.

5. Filing of INC-29

Time Taken: 1 day

Costs involved: ₹2,000 + authorised capital fee + stamp duty

The form should be cross checked and verified for any discrepancies to avoid rejection. After filing the RoC fee and stamp duty is to be paid which differ according to authorised capital and location.

6. Verification by RoC and Issue of Certificate of Incorporation

Time Taken: 2 to 8 working days

Costs involved: n/a

The RoC then validates the documents. Any changes required are informed to the applicant. If there are no changes, the incorporation certificate will be sent through email in 7 to 8 working days.

7. Obtaining TAN and PAN

Time Taken: 21 working days

Costs involved: ₹67 + ₹109

The ITR filing Act, 1961, needs each company to quote the registered Tax Account Number and Permanent Account Number. The same can be done through the NSDL website.

Why Vakilsearch

Vakilsearch is a group of experts and chartered accountants who will help you expedite the process of filling up the form by making sure that all the documents are in order. Additionally, the support is available 24x7 in case of any discrepancy to help you sail through the process smoothly. Since it's a tedious process with a lot of documentation it is best that you lay back and let the experts handle the intricacies.