A sale deed is a crucial legal document that establishes the transfer of ownership of a property from the seller to the buyer. It serves as proof of ownership and is required for various legal and financial transactions. However, there may be situations where you need to obtain a duplicate sale deed in Tamilnadu, such as loss or damage of the original deed.

Steps to Follow to Obtain a Duplicate Sale Deed

Filing of FIR: The first step to getting a duplicate sale deed is filing an FIR at the nearest police station. The original sale deed’s loss or damage, the property’s address, and pertinent dates should all be mentioned in the FIR. Get a copy of the FIR as soon as possible because it will be needed for the following procedures.

Notification Through Print: Once the FIR is filed, you need to publish a notification about the loss or damage of the sale deed in a local newspaper. The notification must include all pertinent information, including the address of the property, the names of the buyer and seller, and a declaration of the destruction or loss of the original sale document. Keep a copy of the newspaper article because it will be of use later.

Formulation of Affidavit: Writing an affidavit is the next step after posting the notification in the newspaper. An affidavit is a written sworn declaration that is regarded as a legal document. The address of the property, the names of the buyer and seller, a declaration of the loss or damage of the original sale document, and a declaration that the information provided is accurate and correct to the best of your knowledge should all be included in the affidavit. The person who misplaced or destroyed the sale deed must sign the affidavit, which must also be notarised by a notary public.

Visit the Office of the Sub-Registrar: Once the affidavit is prepared, you need to visit the office of the sub-registrar where the original sale deed was registered. Take along with you the FIR, the newspaper publication, and the notarized affidavit. Submit these documents to the sub-registrar along with an application for obtaining a duplicate copy of sale deed. The sub-registrar will verify the documents and may conduct an inquiry to ensure the authenticity of the claim.

Issue of Duplicate Copy: If the sub-registrar is satisfied with the documents and the claim, he/she will issue a duplicate sale deed. The duplicate copy of sale deed will bear the same details as the original  deed, except for the fact that it is a duplicate copy. The duplicate copy of deed will be stamped, registered, and signed by the sub-registrar. Make sure to obtain multiple copies of the duplicate sale deed, as they may be required for various purposes.

Other Purposes of the Deed

Apart from obtaining a duplicate copy of deed in case of loss or damage to the original deed, there may be other purposes for which you may need a duplicate deed. Some of these purposes may include:

Loan Application: If you are applying for a loan against your property, the lender may require a duplicate deed as part of the documentation process.

Sale or Transfer of Property: If you intend to sell or transfer your property to another party, a duplicate copy of deed may be required as proof of ownership.

Legal Proceedings: In case of legal disputes or litigation related to the property, a duplicate copy of  deed may be necessary to establish ownership and resolve the matter legally.

Taxation and Assessment: For taxation and assessment purposes, a duplicate copy of deed may be required by the local authorities to determine the value of the property and calculate taxes or assessments accordingly.

Conclusion

It is advised to obtain legal advice and assistance if you find yourself in need of a duplicate copy of  deed in Tamilnadu to ensure compliance with the applicable laws and regulations. Obtaining a duplicate sale deed requires carefully following the procedure and supplying proper information. You can proceed with ease and complete your legal requirements by being aware of the many situations in which a duplicate copy of deed can be necessary. The perfect choice for this would be choosing our Vakilsearch experts who can guide you in the right way!

Also, Read:

• Role of Attesting Witness in Sale Deed
• How Can I Get Power of Attorney to Sell My Property in India?
• How to Find Deed Number?