In this article, we will take a look at the step-by-step procedure of how to fill and file form DIR-3 for directors.

DIR-3 KYC

With a number of legal procedures and forms that need to be filed with the MCA for registering and running a startup or, it becomes essential to follow up and complete all these proceedings.

One of such legal procedures is the DIN (Director Identification Number).

Any person who wants to become the director of the company or is a director of the company is given a unique identification number which is known as DIN,i.e., Director Identification Number.

Considering the digital era that we live, filling in the application of DIR-3 was sufficient to obtain the DIN for the director of the companies.

But, with the Ministry of Corporate affairs moving up to update its registration process, all the directors having their DIN registration numbers will have to submit their KYC details annually in DIR KYC form.

Who Needs to File in the Kyc Form?

According to the recent updates and amendments made by the Ministry of Corporate Affairs, any director or individual who has been allotted the DIN number by 31st March, 2018 will have to mandatorily submit their KYC details to the MCA.  For all the directors whose applications have been disqualified, this process is equally necessary.

Checkpoints Involved In Filing The Kyc Dir Form

• Every director needs to provide their email address and mobile number while filling in the e-form for verification through a one-time password (OTP).
• The second checkpoint is that the director needs to use his own digital signature during the process of filling in the form.
• In order to verify whether the information provided is accurate or not, the last checkpoint involves certification of the form by a Chartered Accountant or Company Secretary.

Penalties For Late Filing

In case the director of the company misses out on the due date of filling the form they can do so by paying a penalty of 5,000 rupees. Even if the director wants to reactivate the application it can be done in a similar above-mentioned process

Documents To Be Provided While Filing The KYC Form

The following documents are required while filling the KYC form:

• Details regarding the nationality and other citizenship general details like date of birth, gender, etc.
• Permanent account number (PAN)
• Voter card
• Passport
• Driving licence
• Aadhar card
• Personal mobile number and email address
• Permanent residential address

Apart from the above-mentioned documents, some of the documents that may be required  are as follows:

• The digital signature of the applicant
• Declaration to be provided by the applicant
• Documents to be attested which are provided by practising professionals which maybe CA or CS. 

Fees For Filing The DIR-3 KYC Form

No fees are applicable on the DIR-3 KYC form if it is filed before the due date. However, in case of exceeding the due dates, a penalty of INR 5,000 has to be paid.

Guide To File In The DIR-3 KYC Form

First and foremost, download the KYC form from the website of Ministry of Corporate Affairs.

1. After the form is downloaded, the director who has been provided with the DIN number must submit it. However, in the case of a deactivated account, the form can be filled by paying the penalty.
2. Enter the relevant and required details in the form:
3. Name and other credentials must be entered similar to ones in PAN card. The address so mentioned will be verified on the base of the PAN.
4. Nationality: It is mandatory to declare your nationality. In the case of NRI directors, the passport needs to be provided along with it.
5. The person filing the form must be at least 18 years in age.
6. It is mandatory to fill in your permanent residential address. In case, the present address varies, that also needs to be submitted.
7. It is mandatory to verify your PAN by submitting n the PAN number, and then further clicking on the ‘Verify Income-Tax PAN’ button.
8. The personal mobile number and email address must be entered, which will further be verified through an OTP.
9. Some of the documents need to be attached before submitting the form. These are as follows:

• Permanent Address proof
• Aadhar card copy
• Passport copy
• Present Address proof

10. The e-form must be mandatorily certified by a chartered accountant or company secretary and their digital signature must be necessarily provided.

Process After Submission

After the DIR-3 KYC form is completely and successfully submitted, an SRN will be generated, which will be used for further coordination with the MCA.

An email with approval for the form along with a receipt will then be sent to the e-mail id. 

Conclusion

As such, the  director appointment form DIR-3 KYC form is one of the important legal proceedings that need to be fulfilled by the individuals in order to register themselves as the director of the company, along with filing the KYC form annually is also mandatory. If you have any other queries with regards to any other legal or regulatory matters, get in touch with us and we will ensure that you receive the best legal and professional help for your requirements.

Also, Read:

• Private Limited Company Director
• How to Appoint a Director in a Private Limited Company
• Director Skills