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How Can a New Employee in India Register with ESIC?

Do you need help with the ESIC registration in India? If yes, then this blog will come handy for you.

ESI, or Employees’ State Insurance, is unquestionably one of the most promising employee insurance and social security programs. The Union Government of India oversees and manages it to ensure the welfare of the workforce. The primary reason for enrolling a new employee in ESIC is to cover all of his financial and social security risks while deployed in the organized sector. Getting an ESI registration may be the most practical and affordable solution for a regular employees to cover all of their social security risks.

Advantages of the ESI program for employees include:

Since the switch from manual to online registration, the ESIC registration process has become simple. One can quickly register by following a few simple steps and checking the testimonials.

 Step 1: Registering on the ESIC site is the initial step in the ESI Registration process. As it appears as the first item that appears when a new employee visits the portal, signing up is simple. The first stage is finished once you sign up with the necessary information.

 Step 2: After completing the necessary registration information, the employee will receive an email at his registered email address verifying the username and password. This login and password are crucial. They will work as long as you are employed by the company. We will assist you in opening the portal.

 Step 3: After completing the portal registration, the employee can log in using the username and password that were emailed to them. The “registration form” for a “new employee” will be displayed on a new page when you log in. This registration form serves as your confirmation of enrolment with ESIC. The employee must include the organization’s information together with the employer’s information while filling out a form for “new registration.” After providing all the necessary data, the employee must click the “submit” button to finish filling out the registration form.

 Step 4: An employee registers alone with the ESIC scheme following the advance payment made for the next six months. The registration process will be completed by selecting the “paying” option and completing the payment process. 

Step 5: The employee will now receive the C-11 letter, a registered letter carrying his special 17-digit registration number. The ESIC system site, which generates this registration, makes sure that the employee is successfully registered for the ESIC program.

Become Recognized as a New Employee With ESIC

 First and foremost, the employer who already has an ESIC registration must apply for the registration of a new employee. This must be completed within 10 days of the new employee’s appointment. Following that, the subsequent steps must be completed as well:

The Process for Adding a New Employee to ESIC

The employer will get a Registration Intimation Letter (RIL) including the 17-digit ESIC Registration Code once the application for the registration of a new employee in ESIC has been submitted. The employer must now do the next task, which is to record all the information on his employees and their families:

  •  Photograph,
  • Aadhaar Card or another form of address verification.
  • Authentication of the Employee ID

Any legal documentation is acceptable proof of an employee’s relationship with their protected family members.

This information will be used to generate the insurance number. Regardless of job changes, location changes, or establishment changes, the same should be used by the employee throughout his life. 

The next step after receiving the insurance number is to use your employer ID to connect to the ESIC site and provide the correct employee information. To edit and preserve the employee information on the ESIC Portal, do this. The data for the residence, dispensary, or place of employment must be updated immediately if there are any changes.

 TIC (Temporary Identification Card)

The employer must now receive a hard copy of the Temporary Identity Certificate (TIC), which has been updated on the account of the new employee, following the completion of the ESI registration process. This TIC will only be valid for one month.

Permanent Identification Card (TIC) 

The next step is to connect the employee’s ESIC insurance number to his Aadhaar. The TIC will only become a permanent identity card following this stage (PIC). With the PIC and insurance number, the employee and every member of his family can now readily take advantage of all the benefits of the ESI Scheme.

The employer must attach the employee’s and his family members’ photographs to the TIC and validate them with their employer’s stamp and signature if the employee’s Aadhaar number or the Aadhaar number of a family member is not readily available.

 The covered individual in this instance is the employee and all of his family Within a month, members must link their Aadhaar numbers to the ESIC website: This is crucial if you want to use the ESIC hospitals and dispensaries’ medical benefits. Additionally, the financial benefits of the ESIC Scheme can only be accessed from any ESI branch office after receiving the TIC.

Advantages of the ESI program for employees include:

The following are the primary benefits of ESIC Registration for Employees:

  • Coverage for medical claims for the employee and his family.
  • Female employees who have taken maternity leave receive maternity benefits. The same will apply to their paid time off.
  • In the worst-case situation, for example, if a worker passes away while at work, 90% of his wage will be transferred to his ward after that employee’s passing.
  • In addition, the expense of the funeral service must be met.
  • If the employee becomes unable to report to work owing to disease, all the foregoing relief must also be provided.
  • Above all, the ESIC program shall cover the medical costs of all senior citizens and senior citizens who are the employee’s dependents.


 In conclusion, it is important to note that ESI is a complex social security and health insurance program designed primarily to provide workers in the organized sector with socio-economic protection. The fact that organized sector employees have financial protection in the event of maternity leave, sick leave, death, or inability to work as a result of an injury sustained at work speaks volumes.


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