ESIC Portal Services Offered, Registration and Login

ESIC portal is a platform created by the Employees' State Insurance Corporation (ESIC) to provide a solution for employees to access their insurance benefits. Read more!

Recent Update

Furnishing of Updated Return (10th January 2025)

Under section 139(8A) of the Income Tax Act, 1961, any person can submit an updated return for an assessment year, regardless of whether they have previously filed a return under sub-sections (1), (4), or (5). This updated return can be filed for their own income or that of any other person they are assessable for, concerning the relevant previous year. The return must be furnished in the prescribed form (Form 61) within 24 months from the end of the relevant assessment year.

ESIC Portal

The Employees’ State Insurance Scheme (ESI), under the Employees’ State Insurance Corporation (ESIC), ensures social security and health insurance for employees in factories and establishments with 10 or more employees. In some states, coverage begins at 20 employees. Workers earning up to ₹15,000 monthly are eligible for benefits under the ESI Act.

Employers contribute 4.75% of wages, and employees contribute 1.75%, with exemptions for those earning less than ₹100 daily. Effective August 1, 2015, construction workers in covered areas are also included. The scheme offers health care for insured individuals and their families during sickness, maternity, disability, or employment-related injuries, with registration and contributions managed through the ESIC portal.

Why is the ESIC Portal Essential?

It is through the ESIC portal that employees can access their ESI entitlements and ensure compliance with the Employees’ State Insurance Act, 1948. Employers, employees, and other stakeholders must have access to the portal for the following reasons:

1. Simplified registration
   • Employers can register their establishments and employees electronically without the use of paper documents.
   • Providing employees with their Insurance Number (IP Number) as soon as possible ensures they receive benefits promptly.
2. Efficient contribution management
   • ESI contributions can be calculated and submitted directly through the portal.
   • The portal automates calculations (4.75% employer contribution + 1.75% employee contribution), ensuring accuracy and compliance.
3. Access to benefits
   • Using the portal, insured individuals can access health care, maternity support, disability benefits, and dependent benefits.
   • Claims can be filed online, reducing delays and paperwork.
4. Regulatory compliance
   • Through the portal, employers can submit compliance details and generate reports.
   • Employers avoid penalties by complying with statutory obligations.
5. Time-saving and transparent processes
   • By centralizing ESI-related activities, the portal reduces manual errors and saves time.
   • A real-time view of contributions and claims enhances transparency.

A single ESIC portal simplifies compliance and benefits management by integrating all these functions into one platform.

Who Can Use the ESIC Portal?

There are four types of users who may access the Employees’ State Insurance System portal, each with distinct responsibilities and roles. Here is a list of who may access the system:

1. Employers

Employers covered under the ESI Act must use the portal to:

• • Register Establishments: All factories and establishments with ten or more employees (or twenty employees in certain states) must register online.
  • Register Employees: Employers must enrol eligible employees who earn up to ₹15,000/month and provide Insurance Numbers (IP Numbers).
  • File Monthly Contributions: All employers are required to file and pay contributions (4.75% employer share and 1.75% employee share).
  • Compliance Management: Compiling compliance reports, responding to inspections, and adhering to statutory obligations are among the things employers can do.

2. Employees (Insured Persons or IPs).

Employees covered under the ESI Scheme can use the portal to:

• • Access to Benefits: Employees earning up to ₹15,000/month are eligible for health insurance, maternity benefits, sickness benefits, and other benefits.
  • View Contribution History: Employers can make contributions on behalf of insured persons.
  • Claim Benefits: In the event of an injury or death at work, an employee can file a claim for medical expenses, disability benefits, or dependents’ benefits.
  • Download the e-Pehchan Card: This card serves as an identity card for insured people to access medical and other ESI benefits.

3. Construction workers

Workers deployed at construction sites in implemented areas have been eligible for ESI benefits since 1st August 2015. Employers must register their establishments and workers on the portal and file contributions accordingly.

4. ESIC Officials and Inspectors

The portal is also used by ESIC regional offices and inspectors to:

• • Monitor employers’ compliance with the ESI Act.
  • Conduct audits and respond to grievances raised by employers or employees.
  • Facilitate claim approvals and address benefit disbursement issues.

Benefits Offered under the ESIC Scheme

This section describes the various benefits offered under the ESIC scheme:

• Medical Benefits: Insured persons and their families can receive free medical care, including outpatient and inpatient treatment.
• Sickness Benefits: Financial support is provided when employees take leave due to illness.
• Maternity Benefits: Insured women receive financial aid during pregnancy or after childbirth.
• Disablement Benefits: For employees who suffer temporary or permanent disablement due to an employment injury.
• Dependants’ Benefits: Provides financial compensation to dependents of an employee who dies due to an employment-related injury.
• Unemployment Allowance (Rajiv Gandhi Shramik Kalyan Yojana): A benefit provided to employees who lose their jobs involuntarily or due to retrenchment.

Services in the ESIC Portal

The Services menu is divided into specific categories to cater to different users’ needs:

• Employees:
  • Employees can access their contribution details to check payments made by their employers.
  • Submit claims for sickness, maternity, disablement, or dependents’ benefits.
  • Download the e-Pehchan Card, which serves as an ID card for ESIC benefits.
  • Raise complaints using the grievance redress system.

• Employers:
  • Employers can register their establishments under the ESI Act through the portal.
  • They can add employees and generate insurance numbers (IP Numbers).
  • File contributions monthly and pay online.
  • Manage compliance during inspections or submit required reports.

• Tie-up hospitals:
  • Provides a list of hospitals and dispensaries affiliated with ESIC for providing medical care to insured persons and their families.

• Grievance Redress:
  • This subsection allows users (both employees and employers) to file complaints or grievances related to ESIC services and track the status of submitted complaints.

6. Announcement

• This section contains the following updates and notifications.
• Instructions/Circulars/Orders: Orders or circulars related to policy changes, deadlines, or processes.
• News & Events: ESIC events, upcoming initiatives, and changes.
• Internal Office Module: Internal communication and resources for ESIC staff.
• Defaulters List: Establishments that fail to file contributions or comply.
• Public procurement: Public tenders and procurement opportunities under ESIC.

7. Health Services

This section focuses on ESIC’s medical infrastructure and health services:

Dispensary:

• Information about ESIC-run dispensaries for insured persons and their families.

ESIC Hospitals (Run by ESI Corporation):

• Details of ESIC hospitals, offering primary and secondary care.

ESIS Hospitals (Run by the State Govt.):

• Hospitals managed by state governments in collaboration with ESIC, provide medical care to insured persons.

Medical Education Institutions:

• Information about ESIC’s medical colleges, nursing schools, and paramedical education institutions.

Directorate of Medical Delhi:

• Details about the Directorate of Medical at ESIC in Delhi.

Directorate of Medical Noida:

• Details about the Directorate of Medical Services under ESIC Noida.

Ayushman Bharat – PM-JAY:

• Information about the integration of Ayushman Bharat with ESIC services for insured persons.

Apply under mIMP Scheme:

• Details about the MIMP (Modified Insurance for Medical Practitioners) scheme for medical practitioners.

As an employer, employee, and other stakeholder, you will benefit from the comprehensive ESIC portal. Here is an overview of some of the key features of the portal:

User-friendly dashboard

• A simple and intuitive dashboard is available on the portal’s homepage.
• Login, contribution management, claims, and reports all at your fingertips.
• Updates, announcements, and notifications are displayed regularly.

Secure Login

• Medical practitioners, employees, and ESIC staff have dedicated logins.
• Data security is ensured by two-factor authentication and secure password management.

Online registration and contributions

• Online registration is available for employers.
• Contributions are calculated automatically (4.75% employer + 1.75% employee).
• Users can generate and pay challans directly through the portal using multiple payment modes.

Claims and Benefits Management

• Medical reimbursement, sickness, disability, and dependents’ benefits can be claimed by employees.
• Employers can initiate claims and upload supporting documents for employees.
• Track claims status in real time.

Grievance and Redressal

• A dedicated grievance section allows users to file complaints or queries about ESIC services.
• Users can select their issue type, provide details, and track resolution status.

Document Access

• Employers and employees can download essential documents like e-Pehchan cards, contribution records, challan receipts, and reports.
• Employers can also access compliance certificates and inspection documents.

Step-by-Step Guide to Using the ESIC Portal

Employer Registration

ESIC services are only available to registered employers.

1. Visit the Portal:
   • Go to the official ESIC portal at https://www.esic.gov.in.

 

2. Create an account:
   • Click on “Sign Up” under the Employer Login section.
   • Fill out details like employer name, establishment details, email ID, and mobile number.
3. Received Credentials:
   • Upon submitting the form, you’ll receive an email with your Employer Code.
4. Log In:
   • Use the credentials to log in to the employer dashboard and add employees or file contributions.

Employee Registration

An employer account must be created before employees can receive their Insurance Numbers (IP Numbers).

1. Add employees:
   • Log in to the employer dashboard.
   • Go to the “Employee Registration” section and enter employee details like name, Aadhaar, bank details, and salary.
2. Generate ESIC numbers:
   • Once the details are submitted, the system generates an Insurance Number (IP Number) for each employee.
3. Distribute Cards:
   • Provide employees with their e-Pehchan Cards or ESIC numbers so they can access benefits.

Filing Contributions

Employers must file monthly contributions for their insured employees.

1. Access to Contribution Section:
   • Log in to the employer dashboard and navigate to the “File Contributions” section.
2. Enter your Salary Details:
   • Upload the salary and attendance details for all employees covered by the ESIC scheme.
3. Generate Challans:
   • The system calculates the total contributions (employee + employer share) and generates a challan.
4. Make a payment:
   • Pay the challan amount online through net banking, credit/debit cards, or other payment methods.

Claim Submission

Employees can submit benefits claims directly or through their employers.

1. Log In:
   • Employees or employers log in to their respective dashboards.
2. Select the Claim Type
   • Choose the type of claim, such as sickness, maternity, medical reimbursement, or disability.
3. Upload documents:
   • Attach required documents like medical certificates, hospitalization proof, or death certificates for dependents’ benefits.
4. Submit and Track:
   • Submit the claim and track its status under the “Claim Status” section.

Grievance Filing

If there’s an issue with ESIC services, users can file grievances online.

1. Go to the Grievance Section:
   • Navigate to the Grievance Redressal section of the portal.
2. Select Issue Type:
   • Choose the nature of the issue, such as claim processing delays, login issues, or incorrect contributions.
3. Provided Details:
   • Fill in the grievance form with specific details about the issue.
4. Track Resolution:
   • Use the grievance reference number to check your complaint status in real time.

The purpose of this guide is to provide both employers and employees with a step-by-step guide on how to use the ESIC portal. It ensures a smooth experience for tasks such as registering, submitting contributions, filing claims, and resolving grievances.

Benefits of Using the ESIC Portal

The ESIC portal is a necessary platform for employers and employees to manage all activities related to the Employees’ State Insurance Scheme. Here’s why using the portal makes processes efficient, transparent, and easy to use:

1. Easy Registration Process

• Employers can register their establishments and employees quickly online without the need for prolonged paperwork or physical visits.
• Employees receive their ESIC Insurance Numbers (IP Numbers) seamlessly, which ensures they are covered under the scheme immediately.

2. Simplified Contribution Management

• Employers can file monthly contributions, upload wage details, and calculate contributions directly on the portal.
• The system automates the process, ensuring accurate calculation of the employer and employee share (4.75% and 1.75%, respectively).
• Payments can be made online, avoiding the need for offline transactions or delays.

3. Faster Claims Processing

• Employees can directly apply for benefits like medical reimbursement, maternity, sickness, and disability claims through the portal.
• Employers can submit claims on behalf of their employees and upload supporting documents, making the entire process quicker.
• Users can also track the status of claims in real time, reducing follow-ups and uncertainty.

4. Centralized Grievance Redressal

• Both employers and employees can raise complaints or report issues directly through the portal’s grievance section.
• The system provides tracking numbers for every complaint, allowing users to monitor progress and get timely resolutions.

5. Access to Medical Benefits

• Employees can locate nearby ESIC hospitals, dispensaries, or tied-up private healthcare facilities through the portal.
• Medical benefits, including advanced treatments and hospitalization, can be accessed with the e-Pehchan card or ESIC number.

6. Transparency in Operations

• Employees can check their contribution history and verify whether employers have made timely payments.
• Employers can access compliance reports and avoid penalties by meeting statutory requirements.
• Claims, payments, and grievance resolutions are fully trackable, leaving no room for ambiguity.

7. Time and Cost Efficiency

• The online system eliminates the need for physical documentation, saving time for both employers and employees.
• Employers don’t have to visit ESIC offices for routine processes like registration, compliance submissions, or claim filings.
• The portal minimizes errors and rework caused by manual processes, ensuring smoother operations.

8. Access to Important Documents

• Employers can download compliance certificates, contribution records, and challan receipts directly from the portal.
• Employees can retrieve their e-Pehchan card and other key documents anytime, ensuring they’re never stuck in emergencies.

9. Secure and Reliable Platform

• The portal uses secure login mechanisms to protect user data, ensuring that sensitive information like wages, contributions, and medical claims remain confidential.
• Regular updates to the system keep it reliable and aligned with changes in ESIC policies and regulations.

10. Integration with Other Programs

• ESIC beneficiaries can now access additional healthcare facilities under schemes like Ayushman Bharat – PM-JAY, providing extended medical coverage.
• Private practitioners under the mIMP scheme are also accessible, especially in areas where ESIC-run facilities aren’t available.

How Do I Register at the ESIC Portal?

please follow the below steps for ESIC online registration:

• Visit the official website of ESIC

 

• On the homepage, you will find the ‘Employer Sign-up’ option. Click on that
• Click ‘Submit’ after entering all your basic information
• ESIC will register you on its website.

How Do I Login to ESIC?

Here’s how to log in to ESIC:

• Visit the official website for “ESIC Login”
• Select the ‘Employer Sign-up option
• Please enter your user ID and password.
• Once you have completed the form, click “Submit.”.

ESIC Online Payment Guide

1. ESIC Portal website can be accessed at www.esic.in
2. To access the portal, please use your login credentials
3. You will be redirected to a new web page after logging in, where you will find a list of all the modules and hyperlinks
4. Click on the Challan Number for the period you wish to pay online
5. Please note the challan number for future reference and click on the ‘Continue‘ button
6. Click on ‘State Bank of India’ under ‘Net Banking‘ to access your account. Under ‘Other Payment Modes’, select ‘Other Banks’ if you wish to make the payment through another bank account
7. To access the bank’s net banking portal,
8. Enter your login credentials. Verify the details of the amount and the recipient.
9. If everything is satisfactory, you may proceed with the payment.
10. Keep the receipt for future reference once the payment has been successful.

How to Make Online ESI Payments on the ESIC Portal

1. ESIC’s official website is www.esic.in
2. Log in with your login credentials
3. You will be redirected to a new web page that lists all the modules and hyperlinks
4. Click on the Challan Number for the period you wish to pay online
5. Click on ‘Continue’ and note down the challan number
6. Click on ‘State Bank of India’ under ‘Net Banking’. Click on ‘Other Banks’ under ‘Other Payment Modes’ if you wish to pay through another account
7. To access net banking, enter your login credentials. Verify the amount and the recipient. Proceed with the ESI payment if everything is satisfactory. Save the receipt once the payment is successful.

How to Generate ESIC Challan Online?

To generate your Challan online, please follow the steps below:

1. The first step is to select the ‘Generate Challan’ link from the list of modules.
2. The next step is to select the ‘View’ option on the next page.
3. The third step is to select the record against which the payment is to be made and enter the amount to be paid.
4. The fourth step is to click on the ‘Online Option’ followed by the ‘Submit’ button.
5. Upon submitting the request, a message will appear. Please click on the ‘OK’ button.

Online Challan Double Verification on the ESIC portal

Following are the steps to complete the Challan Double Verification on the ESIC portal:

1. Click on ‘Online Challan Double Verification’ from the list of modules
2. The page will display where you will enter the Challan number
3. Reprint the page which displays the successful payment message after clicking the ‘Submit’ button.

How to Process a Failed Transaction in ESIC?

Transactions can fail for a variety of reasons. To process a failed transaction, follow these steps:

1. From the list of modules, click ‘Online Challan Double Verification’.
2. Click the ‘Submit’ button after entering the Challan number in the field provided.
3. Next, you’ll see the Challan number and the amount due, after which you’ll need to click the ‘Make Payment’ option to proceed with internet banking.

Penal Provisions for ESIC Non-Payment

Period of Delay	Rate of Damages in % P.A.
Less than 2 Months	5%
2 Months to 4 Months	10%
4 Months to 6 Months	15%
6 Months and above	25%

Compliances After ESIC Registration

After registering for the ESI scheme, employers are required to comply with a number of regulations, including:

• Paying contributions: Employers are required to pay contributions on behalf of their employees to the ESI Corporation.
• Filing returns: Employers are also required to file returns with the ESI Corporation on a monthly basis.
• Displaying notices: Employers are required to display notices in their workplace informing employees about their rights and benefits under the ESI scheme.

Returns to Be Filed After ESIC Registration

After registering for the ESI scheme, employers are required to file the following returns with the ESI Corporation on a monthly basis:

1. Form-10: This form contains information about the employees covered by the ESI scheme and their contributions.
2. Form-12: This form contains information about the wages paid to employees and the contributions deducted from their wages.

Conclusion

The ESIC portal is a vital tool for employers and employees to manage all aspects of the Employees’ State Insurance Scheme effectively. From registration and contributions to claims and grievance redressal, the portal streamlines processes and ensures transparency. By keeping information updated, securing accounts, and utilizing available support, users can make the most of its features. Whether you’re an employer ensuring compliance or an employee accessing benefits, the portal simplifies operations and ensures timely access to entitlements under the ESI Act. Get in touch with Vakilsearch and know more.

FAQs

Will I have to pay any penalty if I fail to make the ESI payment on time?

Yes, you'll get 12% interest for every day you're in default.

What will the Employer Code Number?

Each factory or establishment registered under the provisions of the Act will receive a 17-digit employer code number. In order to complete the ESIC online payment, the employer must provide the code number.

What reports/returns must be submitted by the Employer?

1) The branch office needs to be notified of any accidents. 2) Abstention verification report: To be submitted to the branch office when needed. 3) Attendance, wages, and bookkeeping are due.

Is there any Medical Benefit provided by ESIC?

Yes, ESIC will provide medical benefits to the insured and their dependents. They will receive a full range of medical, surgical, and obstetric treatment, including outdoor treatment, in-patient treatment, the supply of all drugs, prenatal and postnatal care, super specialty consultation, and ambulance service.

What is the deadline for ESI Payment?

ESI payment is due on the 15th of every month.

How can I get an ESIC card online?

You can get an ESIC card online by following these steps:
● Go to the ESIC portal and log in to your account.
● Click on the Employee tab.
● Under My Services, click on e-Pehchan Card.
● Click on the View button.
● Your e-Pehchan card will be displayed on the screen.
● You can download and print your e-Pehchan card or save it to your computer or mobile device.

How to get an ESI Card?

There are two ways to get an ESI card:
● Through your employer: If you are employed, your employer can apply for an ESI card on your behalf.
● Directly from the ESIC Corporation: You can also apply for an ESI card directly from the ESIC Corporation. To do this, you will need to fill out an application form and submit it to your nearest ESIC branch office.

What is the IP number in the ESIC portal?

The IP number in the ESIC portal is your Employee's State Insurance (ESI) number. It is a unique 10-digit number that is assigned to every employee who is covered by the ESI scheme.

How many digits are there in an ESIC IP number?

There are ten digits in an ESIC IP number.

Which is the best browser for an ESIC site?

The best browser for the ESIC site is the latest version of Google Chrome. The ESIC site is also compatible with other major browsers, such as Mozilla Firefox and Microsoft Edge.

What is the ESIC contribution rate for employers and employees?

Employers pay 4.75%, and employees pay 1.75% of wages.

How long does it take to process a claim?

Claims take 15-30 days, depending on document verification.

Is there a penalty for late contribution payment?

Yes, 12% interest and up to 25% damages are charged for delays.