Company IncorporationPrivate Limited

Documents Required For Private Limited Company Registration

Submitting the required documents is a key part of all government registrations. For registering your private limited company, knowing what you need in advance can help you speed up the process and avoid delays caused by mistakes.

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The registration process for a private limited company is completely online. You fill the forms, gather the required documents, and upload them all into the MCA portal. Based on these, the RoC decides on whether to issue your incorporation certificate or not. Use the list of documents below as a checklist when you start with your company registration process.

Documents to Be Submitted by Directors & Shareholders (Indian Nationals)

Scanned copy of:

  1. PAN card
  2. Voter’s ID/passport/driver’s license
  3. Latest bank statement/telephone or mobile bill/electricity bill, or gas bill
  4. Passport-sized photograph
  5. Specimen signature (blank document with signature [directors only]).
Note: Any one of the directors must self-attest the first three documents.

Documents to Be Submitted by Directors & Shareholders (NRIs)

  1. Scanned copy of PAN card
  2. Scanned copy of passport
  3. Passport-sized photograph
  4. Specimen signature (blank document with signature [directors only]).
  5. Scanned copy of latest bank statement/telephone or mobile bill/electricity bill, or gas bill
Note: All the documents must be notarized (if the NRI is currently in India or a Commonwealth country). All the documents must have apostille or attestation by an Indian embassy (if in a non-Commonwealth country). The bills given as address proof should be less than 2 months old.

Documents to Be Submitted by Directors & Shareholders (Foreign Nationals)

  1. Scanned copy of passport
  2. Scanned passport-sized photograph
  3. Specimen signature (blank document with signature [directors only]).
  4. Scanned copy of latest bank statement/telephone or mobile bill/electricity bill, or gas bill
Note: All the documents must be notarized (if they are a citizen of a Commonwealth country). All the documents must have notarization and apostille by an Indian embassy (if in a non-Commonwealth country). The bills for address proof should be less than 2 months old.

REGISTER YOUR PRIVATE LIMITED COMPANY

Office Address Proofs

Scanned copy of:

  1. Latest electricity or water bill
  2. The notarized rental agreement in English
  3. The latest rental receipt
  4. Sale deed/property deed in English (in case of owned property)
  5. No-objection certificate (NoC) from the property owner.
Note: Your registered office need not be a commercial space; it can be your residence too.

Important Things to Note

Name on PAN

A scanned copy of the PAN card is mandatory identity proof, which needs to be submitted for the registration process. The name on the PAN card will be in all other matters relating to the company as well as the registration process. Hence, in case of any changes required (the change of spelling, surname change after marriage, or any such anomalies due to spelling errors) ensure that you have rectified it before submitting the document.

Other Proofs

All other proofs should have the same name as on the PAN card. In case they are different, please rectify them before submitting them to the RoC.

Latest Bills

All utility bills must be latest, or recent (two to three months old, at worst). If they are older than this, the RoC may reject the application. Hence, to save time, submit the latest bill.

NoC Required

The owner of the property the company is being registered to must provide a no-objection certificate. Submitting the no-objection certificate is obligatory when the property is being registered to the company. If your parents or landlord own the property, speak to them before you get the procedure to start. In case you feel you will not be able to get this document, ask a friend to register the business to their property. It does not matter where the property is registered. It is merely a correspondence address.

The Registrar of Companies (RoC) is very particular about the documents you submit during the company registration process. Since the process is online, there is no room for asking anyone if what you are submitting is correct until it reaches the RoC. The slightest mistake can result in the process getting delayed for a few weeks. 

To avoid this, you can reach out to Vakilsearch. Our experts will not only guide you and ensure that all your documents are in order, but they will also fill out and file the required forms for you. The entire process of registering a private limited company is of 3 simple steps for you. Get your company registered the easy way with Vakilsearch.

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