It is crucial to inform the corresponding authorities regarding the change in registered office address, now learn more about the same!
What Is the Registered Office of a Company
A registered office is an official or actual address of an incorporated firm, federation, or any other formal commodity. Commonly it will form a portion of the community history and is expected in many regions where the registered institution or legal entity is incorporated. A registered department address is expected for incorporated institutions to earn official equality and legal heeds from government offices, investors, banks, shareholders, and the general public.
Board Resolution for Change in Register Office of the Company
Resolved that according to the requirements of Section 12 and other acceptable expenditures of the Companies Act 2013 read with regulations made Act, (containing any statutory thereunder modified or re-enactment thereof for the duration being in force), the permission of the board of directors of the firm be and is hereby accorded to switch the registered office of the firm from its current address [• ][ fill the old address] to [•] [fill the new address] with impact from [date]
Resolved further that Mr./ Ms. [e] [name and address of the legitimate person] of the company, be and is hereby approved to sign and file e-form INC 22 and other papers with the Ministry of Corporate Affairs (MCA) and Registrar of Companies (ROC), [•] and to do all such acts, achievements, consequences, and aspects and commit such other articles as may be essential for the objective of providing impact to this resolution.
Rules Supporting the Change in the Registered Office of a Company
- Conduct a board conference or pass a board determination:
- To consider and start shifting the registered office of the firm within regional limits
- To approve CS or CFO or any director of the firm to document notes of modification of the shift of the problem of registered office with registrar
- In the case of some mentioned firms, acknowledge the board conference to commodity trades (where the shares of the firm are listed), as soon as relatively probable and not later than 24 hours from the decision of the board conference and broadcast the same on the official website of the firm within 2 working days
- Record the report of change of the address of the registered department and confirmation thereof in form INC-22 with the registrar within 30 days of the alteration along with requisite articles and payments
- Shift the existing registered office address of the firm with the recent address: outside of every office or position in which its functions are held; on all company notices, billheads, and all its reports and other administrator editions
- Notify the change in registered office of the firm to all the statutory permissions, wherever the firm is enrolled.
The Scenario Under Which the Company Can Change the Registered Company
The stakeholders and the committee of directors finalises the area of the registered office. Now the partners can agree to shift their registered office address at any time. In some cases, a requirement occurs to shift the registered office area from one place to another, such as:
- Companies are expected to shift their registered office address when it is growing at a faster rate and the office infrastructure and area do not serve to the company’s recent situation
- When the company’s office/premises is located on leased property, the committee needs to shift its address by shifting to another office area at the lease
- When a company is planning to investigate new ways for business development and thus proposals to change its registered office to a position where it can examine better demand chances
- When another firm is subsidising the firm, the registered office address will be changed.
Compliances for Change of Office Within the Same City
The compliances for a shift of registered headquarters of a firm within the regional limits of the exact city, village, or town are as follows:
- The firm will have to conduct a board conference and enact a board resolution for changing the registered office
- Form INC-22 requires to be documented with the ROC within fifteen days of approving the Board resolution.
The documents to be filed with form INC-22 are:
- No Objection Certificate (NOC) from the proprietor if the bureau is located in a leased/rented area
- Rent/Lease agreement, if the office is located in leased/rented land
- Assurance of evidence of any utility regulations having the office address that is not older than two months.
How Vakilsearch Can Help in Changing the Official Address of Your Business in the City
You can easily change your office address within the city by reaching out to our experts at Vakilsearch. Based on your moving address we will provide a simple resolution and place an advertisement in the newspaper in just a few clicks. Our experts will help you throughout the process and handle all the paperwork to make the process interactive. Trust us, we will help more than 1000 companies every month in multiple legal aspects.
Also, Read;
