Format for a Birth Certificate

The birth certificate plays a significant role in the development of a country as the registration of births supports the collection of data on significant statistics.

A birth certificate is considered one of the most significant identity documents because it makes it probable for everyone in possession of it to take advantage of the scale of services provided by the government of India to its citizens. It is very essential to have a birth certificate as it supports the establishment of the date and fact of the person’s birth for an overall range of objectives such as the acquisition of the right to vote, applying for a government job, admission into school, claiming the right to marry at the authorized permissible age, exercising property rights, and many more things.

The Legal Framework

As per the Registration of Birth and Death Act, 1969, it is compulsory to file a registration certificate of birth or death with the concerned state or union territory government within a period of 21 days from the date of the incident. Therefore, the Indian government has offered a proper system for registering birth certificates.

The Registration of Birth and Death Act, 1969, provides for

  •         The registration of births and deaths is governed by the same law throughout the country.
  •         Mandatory registration for all the births and deaths
  •         The state is responsible for the application of the rules and regulations.
  •         The norms formed by the states are founded on the set of norms explained by the Registrar General of India.

Format of the Birth Certificate

The government has provided a proper format for a birth certificate that can be observed from the image given below:

Advantages of Birth Certificate Registration

A birth certificate is regarded as a permanent and authorised record of a child’s existence in India. A child who does not have a birth certificate is in danger of being deprived of their official identity, nationality, and acknowledged name. Notably, obtaining a birth certificate is the child’s initial right and the first step in establishing his or her identity.

Following are some of the main uses of a birth certificate:

  • For Getting Admission Into School
  •  As Age Proof for the Purpose of Employment.
  •  As Age Proof for the Purpose of Marriage
  •  To Institute Parentage
  •  In Order to Establish Age for the Purpose of Enrollment in the Electoral Rolls.
  •   For the Purpose of Establishing the Age for Insurance
  • To Be Eligible for Inclusion in the National Population Register

Registration of birth certificates

The government of India has decentralised the registration process for birth certificates around all the states and union territories, with more than 200,000 centres of registration. The majority of centres are in rural areas, with only about 2% in urban areas. The central authority for the purpose of unification and coordination of registration work is the Registration General of India. Further, at the state level, every state has a chief registrar of births and deaths, who has complete duty and responsibility for coordination, unification, and supervision of the registration work. The management of such local centres has been performed by the registrars and sub-registrars of deaths and births, who are at the lowest level.

When to Register for a Birth Certificate

In order to get a birth certificate registered, it is required to file a form suggested by the registrar. This form must be filed with the relevant local establishment within 21 days of the birth. In India, a birth certificate is issued after the hospital’s actual histories are confirmed. If the registration has not been done within a particular time period of birth, then a certificate would be issued subsequent to the police confirmation ordered through the revenue authorities. Furthermore, if the birth certificate is not obtained within a specified time period, it can be obtained within one year by paying a reasonable late fee.

Furthermore, even if a birth certificate has not been obtained within one year, registration may be made by submitting an affidavit to the executive magistrate or first-class magistrate. Subsequent to this, the details of the affidavit are verified by the magistrate, and if they are found satisfactory by the magistrate, then a birth certificate would be issued.

The format of the affidavit can be obtained from the registrar’s office as well as from a notary. During the process, the registrar would request that the late fee be deposited. Then, some important documents, such as a PAN card, an Aadhar card, and others, would be attached to the affidavit, and they would help the procedure run smoothly.

Application for Birth Certificate

A person can obtain a certificate from the office of the registrar. If a child is born in a hospital, the medical officer will provide a form. Then this form shall be duly filled out and submitted to the concerned registrar. The documents, such as the birth report and evidence of the identity of the parents, are needed. The certificate is issued by the registrar after the completion of the records of birth by the registrar. If the name of the child is not entered into the certificate at that time, then within a period of 12 months, it can be entered through the concerned authority without charging any additional fee.


Overall, a birth certificate is a vital document because it establishes the date and details of one’s birth. It is required to obtain a variety of benefits provided by the Indian government to its citizens. Vakilsearch, a service provider, handles the application filing process on behalf of the applicant. In order to know more about this, connect with Vakilsearch.

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