What are the documents required for name change in gazette Certificate? Find out here!
There are numerous reasons for a person to change his or her name in India. It could be for the sake of marriage, good fortune, or a new identity. The process of changing one’s name is lengthy and involves numerous administrative procedures. Below let’s have a look at the documents required for the name change in the gazette certificate.
Steps Involved in Changing Your Name
- Documents to verify
- Drafting the application
- Dispatching the documents
- Publishing in newspaper
- Publication in an official gazette application
- Publication in an official gazette
- Dispatching of the official gazette Certificate
Documents to Verify Online
- ID Proof: PAN card or passport or driving licence or Aadhaar Card or voter ID
- Address proof: Ration card or Aadhar card or electricity bill.
- Photo: One passport-size photo
- Application Form: Duly signed application form with all details old & new name
- Optional: Marriage Certificate ( if any for females after marriage ) divorce decree issued by a court in case of divorce. adoption deed issued by a court in cases of adoption.
correspondence address, contact details & reason for a name change in the gazette certificate.
Drafting Your Application
Once you fill out the form, your next step is to proceed with your application with
- Affidavit
- Proforma
- Application for publication in an official gazette Certificate
Dispatching the Documents
You must sign the documents and send us the physical copies and a notarized affidavit.
Publishing in Newspaper
An advertisement for a changing name in a national newspaper should be published.
Publication in the Official Gazette Certificate Application
Following the publication of the advertisement, we will apply supporting documents to the Department of Publication in New Delhi for publication of the Certificate.
Publication in the Official Gazette Certificate
Your name will be published in an official gazette between 15 and 50 days after submitting your application.
Is Gazette Publication Needed For Everyone?
Gazette publication is not mandatory for everyone who changes their name. However, it is often required for official recognition and documentation purposes. Individuals changing their name due to marriage, divorce, or personal preference may choose to publish the change in the Gazette Certificate for wider acknowledgment.
| For government workers, Gazette Publication is mandatory. |
What Happens After Your Name Is Changed?
After legally changing your name, you need to update various documents and records, including identification cards, official certificates, and financial documents. Gazette publication serves as a formal announcement of the name change in the gazette certificate to the public and government authorities.
Multiple Reasons For The Name Change In Gazette
The Gazette, an official government publication, serves as a formal method to announce name changes for various reasons, ensuring transparency and accuracy in legal and administrative matters. Here are several reasons for name changes published in the Gazette:
Legal Requirements
Entities may change their names due to legal reasons, such as mergers, acquisitions, or rebranding. Publishing these changes in the Gazette ensures they are officially recognized.
Ownership Change
When a business changes ownership, it might need to update its name to reflect the new direction or leadership. This change is recorded in the Gazette to formalize the transition.
Rebranding
Companies often rebrand to better align with their evolving products, services, or values. Such name changes are documented in the Gazette for legal and public acknowledgment.
Rectification of Errors
Errors or discrepancies in previously published names can be corrected through a notice in the Gazette, ensuring accurate and official records.
Change in Business Structure
If a business changes its legal structure, such as from a sole proprietorship to a corporation, a name change might be necessary to comply with legal requirements. This change is published in the Gazette.
Avoiding Confusion
Organizations may change their names to differentiate themselves from other entities with similar names, and these changes are documented in the Gazette to avoid confusion.
Political or Social Reasons
Governments may change the names of cities, states, or regions for political, social, or historical reasons. Such changes are officially announced in the Gazette.
Religious or Cultural Motives
Religious or cultural groups might change their names to better reflect their philosophies or purposes. These changes are also published in the Gazette.
Personal Name Changes
Individuals who legally change their names, whether due to marriage, divorce, or personal preference, have these changes published in the Gazette to update official records.
Regulatory Compliance
Name changes may be necessary to meet specific regulatory requirements. These changes are recorded in the Gazette to ensure compliance.
Dissolution or Merger
When two organizations merge or one dissolves, the names of the affected entities may change. These changes are published in the Gazette to reflect the new status.
Historical Revisions
Historical documents may be updated to reflect new or more accurate information, including name changes of historical significance. These revisions are recorded in the Gazette.
By publishing name changes in the Gazette, the process ensures legal recognition and public awareness, maintaining the integrity of official records.
Name Change Documents Required
- Publication in the newspaper original and photocopy of advertisement appearing in the newspaper
- Affidavit of Change of Name
- Proforma for changing one’s name: https://services.india.gov.in/service/listing?cat_id=53&ln=en that has been prescribed. Two witnesses must sign the proforma and the following witness information is required:
- Name and address in full
- No. of phone/mobile phone
- A CD containing a soft copy of the proforma without witness information
- The applicant’s previous name should be written in place of the signature
- A certificate stating that the CD and hard copy have the exact details of two passport-size photos that have been self-attested
- Photocopy of the applicant’s identity proof (photocopy of any of the following documents will suffice), Aadhar card, passport, voter identification card, PAN card, and driver’s license)
- Demand draft for fee payment cover letter.
What Is the Cost of Gazette?
The cost of publishing a name change notice in the Gazette can vary based on several factors. Here’s a breakdown of the typical expenses involved:
Gazette Notice Fee
The fee for publishing a name change notice in the Gazette ranges from ₹ 700 to ₹ 1000 for a public notification. Payment can be made through cash, demand draft, or postal order.
Total Approximate Cost
The overall cost for a name change in India is approximately ₹ 3000*. This includes:
- Affidavit: ₹ 200-500* for stamp paper
- Notary Charges: ₹ 1000*
- CD: ₹. 50*
- Newspaper Advertisement: ₹ 700-1000*
- Gazette Publication: ₹ 1500*
FAQs on Name Change in Gazette Certificate
What is the typical processing time for a name change in Gazette certificate?
The processing time for a name change in Gazette certificate varies, but it typically takes a few weeks. The Gazette office reviews and verifies the submitted documents before publishing the name change in the Gazette certificate.
Can I apply for a name change in Gazette certificate online, or is it only available through offline mode?
Gazette publication processes may vary by region, but many government Gazette offices offer both online and offline options. Check with the relevant Gazette office to determine the available modes of application.
Is there a fee associated with the publication of a name change in gazette certificate, and how much does it cost?
Yes, there is usually a fee associated with a name change in Gazette certificate publication. The fee varies by region and the Gazette office. It is advisable to inquire about the current fee structure when submitting your application.
Can I publish a name change for a minor in the Gazette Certificate, and are the procedures different?
Yes, you can publish a name change for a minor in the Gazette Certificate. The procedures may differ, and additional documentation, such as parental consent or court orders, may be required. Contact the Gazette office for specific guidelines.
How can I track the status of my name change publication in the Gazette Certificate?
To track the status of your name change publication, you can contact the Gazette office where you submitted your application. They can provide information on the progress of the publication and any additional steps required.
What should I do if there is an error or discrepancy in the Gazette publication of my name change?
If you notice an error or discrepancy in the Gazette publication of your name change, promptly inform the Gazette office. They will guide you through the correction process, which may involve submitting additional documents or providing clarification.
