This article tries to give answers to all your queries in a nutshell related to the renewal procedure of an NGO organisation.

Introduction

An NGO is a non-governmental organisation and is typically a non-profiting entity formed independently from the government. Though these organisations continue to work at different levels and with various agendas, their main task is involved in humanitarian and social activities. Know more about Renewing NGO Registration in this blog!

They can include clubs, associations and local organisations which operate independently without any support from a government. They typically aim towards the welfare of the public, having social activities, child education care and health check-up, elimination of social evils, protection of the environment, wildlife, etc.

An NGO can be seen involved in various welfare activities not only at the village level but also throughout the country in various cities. But before going any further we need to know about the whole NGO Registration Renewal process and activities required for an NGO organisation.

Basic Requirements for Renewal of Registration of an NGO

Permission of operation from the government authorities is needed on an annual basis to remain operational throughout the year.  The renewal, as well as the registration process, is more or less similar in many ways. Here we mention the various procedures and documents required for an NGO as a society, as a trust and as a company.

Documents Needed to Renew an NGO as a Society

1. The name of the society is required at first using which one wants to form an NGO.
2. Secondly, Identity proof of all the respective members is required which may be an Aadhaar card, voter card, pan card or any legal id card provided by the government authority.
3. Thirdly you need to provide all the necessary valid proofs required by the authority against the premises which the society wants to use.
4. Fourthly the society has to provide two copies of the Memorandum of Association of the society and the By-laws of the society as proof to support their renewal process.

Documents Needed to Renew an NGO as a Trust

1. Firstly before applying for renewal the objective of the trust is required.
2. The second most important thing is all the details of the trustee and settlor members are to be given which may be an identity and address proof along with other documents that provide all the necessary information related to their occupation.
3. Thirdly, copies of the latest colour photographs of the trustee and settlor members have to be given along with this application.
4. Fourthly you need to provide a trust deed on a stamp paper. (As a Trust, one needs to prepare the trust deed on stamp paper. Depending on the total value of the trust’s property, a requisite percentage of the stamp paper is needed which may vary in different states. As an instance, one needs to pay a fee of  ₹1100/- as a fee, of which ₹100/- is for the renewal fee and the rest ₹1000/- as the charges of the sub-registrar for storing a copy of it. Further one has to submit the papers after collecting a certified copy of the trust deed from the registrar’s office within a week. Finally, submit the trust deed supported by properly attested photocopies to the local registrar along with a signature on every page and a mandatory presence of two witnesses at the time of renewal.
5. Fifthly trustee and the settlers have to provide their pan card proof to the authority during the renewal process.
6. Lastly address proof is a must for renewing a trust because in the case of rented property no objection certificate is a must from the land owner.

Documents Needed to Renew an NGO as a Company

1. First of all the need to provide the respective copy of the identity & address proof which may be the Aadhar card, epic card or pan card provided by the government authority.
2. Secondly, DIR-2 contains the consent of all the directors of the company along with their valid identity and address proof.
3. Thirdly, providing any kind of utility bill which is not more than two months old is required during the NGO registration renewal of a company.
4. Fourthly no objection certificate is necessary if the registered office is taken on rent from the land owner or respective authority.
5. Fifthly an estimated annual income proof done by a consultant can be provided at the time of renewal.
6. At the time of renewal, the company has to provide two essential documents called Memorandum of Association or MOA and Articles of Association or AOA that define a company’s objectives, rules, the scope of work and internal management.
7. The company have to provide an affidavit regarding deposits in various financial institutions;
8. All necessary documents can be given as proof of the registered office address of the company.
9. All the necessary particulars of the promoters and other board members of the company for which registration is applied.
10. Form INC -14 declarations by professionals are required in the case of Section 8 Companies.
11. Finally, form INC-15 declarations by promoters are required on the stamp paper, duly notarised.

How an NGO in India Can be Registered?

Some set of rules and regulations are to be followed in proper ways to direct an NGO properly and efficiently in the form of trusts, societies, and companies.

This can be done in three separate ways by following the below-mentioned acts which are as follows:

1. Trust Registration under the Indian Trust Act, 1882.
2. Society Registration under Societies Registration Act, 1860.
3. Section 8 Company Registration under Companies Act, 2013.

What is the Necessity of NGO Registration?

There are several reasons for the necessity of NGO organizations to be registered in order to operate fully and functionally. Some of them are:

• This gives enough credit to the organisation and thus donors become more interested in providing donations to those NGOs which are registered. Having a renewal gives a sense of authenticity to the NGO.
• A renewal might be helpful for a local NGO to expand its scope or territory of operations.
• More volunteers like to involve themselves with a registered NGO and that eventually helps in the growth of that organisation. Not only that, but it will also bring financial and manpower resources.
• A registered NGO get exempt from several taxes from the government and that may encourage that NGO to save taxes & further invest the money in various kind of well-being projects.

Conclusion

A successful NGO registration of every organisation is highly recommended because it will not only make their operation smooth in the long run but also gives them enough credibility and trust. Though each society registered under the Societies Registration Act of 1860 has a working span of five years. After which a society registration renewal is mandatory for error-free function and it must be down within one month of its expiration. To know more about NGO registration renewal you may contact Vakilsearch.