Company secretaries play an essential role in ensuring that companies comply with laws and regulations in Singapore. The legal requirements for a company secretary, their duties and responsibilities, and the benefits of having a qualified and experienced company secretary are explained.

Overview on the Role of a Company Secretary in Singapore Company Registration

Singapore has a business-friendly environment, which makes it a preferred destination for entrepreneurs and investors. However, company registration in Singapore comes with legal requirements that must be met to operate legally. One of the key requirements for Singapore company registration is the appointment of a company secretary. 

Selecting the appropriate business structure is crucial when setting up a company in Singapore. Vakilsearch has helped numerous businesses like yours establish themselves in the Singaporean market. We have collaborated with the InCorp Group to provide foreign companies with the best possible company registration experience in Singapore. Our services are centred around the needs of our clients and are known for their dependability and integrity. 

Legal Requirements for a Company Secretary in Singapore

Under the Singapore Companies Act, all companies in Singapore are required to appoint a company secretary within six months of their incorporation. The company secretary must be a natural person and a resident of Singapore. The company secretary must also be a member of one of the prescribed professional bodies, such as the Institute of Singapore Chartered Accountants or the Singapore Association of the Institute of Chartered Secretaries and Administrators.

Duties and Responsibilities of a Company Secretary

A company secretary in Singapore has various duties and responsibilities. These include:

Maintaining statutory registers: 

A company secretary is responsible for maintaining the company’s statutory registers, such as the register of members, directors, and officers.

Filing of annual returns:

 A company secretary is responsible for filing the company’s annual returns with the Accounting and Corporate Regulatory Authority (ACRA). The annual return contains information about the company’s directors, shareholders, and share capital.

Compliance with laws and regulations

A company secretary ensures that the company complies with laws and regulations in Singapore, such as the Companies Act, the Personal Data Protection Act, and the Employment Act.

Organising board meetings

 A company secretary is responsible for organizing board meetings, preparing meeting agendas, and taking minutes of the meetings.

Communication with shareholders

A company secretary communicates with shareholders on behalf of the company, such as sending notices of meetings and distributing annual reports.

Benefits of The Role of a Company Secretary

Compliance with Statutory Requirements

One of the primary benefits of having a Company Secretary is ensuring compliance with statutory requirements. Company secretaries have a deep understanding of the laws and regulations that govern businesses in Singapore. They help companies to adhere to these rules by keeping track of filing deadlines, submitting annual reports, and ensuring that companies maintain proper records. Compliance with statutory requirements can help companies to avoid costly fines, legal disputes, and other penalties.

Maintain Proper Records

Another important benefit of having a Company Secretary is the ability to maintain proper records. Company secretaries are responsible for ensuring that companies keep accurate records of their financial transactions, board meetings, and shareholder communications. This helps companies to stay organized and to make informed decisions based on accurate and up-to-date information. Proper record-keeping can also help companies to avoid legal disputes and financial mismanagement.

Act as a Point of Contact

Company secretaries also act as a point of contact between the company and its shareholders. They help to ensure that shareholders are well-informed about company activities and decisions and that their rights are protected. Company secretaries can also help to resolve disputes between shareholders and the company, which can be critical to the success of the business.

Provide Strategic Support

Company secretaries can also provide strategic support to companies. They can help companies to develop and implement effective governance policies, manage risks, and identify new opportunities. By working closely with the company’s management team, Company Secretaries can help to ensure that the company is well-positioned to achieve its long-term objectives.

Professional Expertise

Another important benefit of having a Company Secretary is the professional expertise they bring to the table. Company secretaries are highly trained professionals who have a deep understanding of corporate law, governance, and regulatory compliance. This expertise can be invaluable to companies, especially those that are new to the Singaporean market or those that are operating in highly regulated industries.

Conclusion

In conclusion, the role of a Company Secretary in Singapore Company Registration is critical to the success of any business. Company secretaries help companies to comply with statutory regulations, maintain proper records, act as a point of contact, provide strategic support, and bring professional expertise to the table. By working closely with the company’s management team, Company Secretaries can help to ensure that the company is well-positioned to achieve its long-term objectives. 

Vakilsearch aims to eliminate the obstacles that small businesses often encounter when interacting with traditional financial institutions and government agencies, such as excessive paperwork and bureaucracy. We believe in simplifying procedures for small businesses, so they can concentrate on expanding their operations rather than being bogged down by administrative duties. Our expert partners ensure that all aspects of company registration are managed in a timely and efficient manner

Read More:

• Who Can Become Company Secretary?
• How much the Company Secretary Earns?
• Company Secretary – The Informative Guide
• Secretarial Services for Businesses in India

About InCorp Advisory

InCorp Global is one of APAC’s leading professional services firms headquartered in Singapore. InCorp Global is spread across 8 countries – Singapore (HQ), Malaysia, Indonesia, India, Vietnam, Australia, and the Philippines. InCorp Advisory India is a part of Incorp Group, with a legacy of 30+ years, operating with 450+ professionals across 5 cities. Our team enables clients across key practice areas such as Advisory, Tax, Compliance, Sustainability, and Managed Services, partnering with them in their entire business lifecycle.