Explore the step-by-step process, legal intricacies, and common questions surrounding company strike-offs. Get expert guidance on navigating this crucial aspect of business closure.

Closing a chapter in business can be as crucial as starting one. Whether it’s due to financial challenges, strategic shifts, or simply the completion of a business cycle, companies often need to cease operations. This process is legally known as “Strike Off,” and it involves removing a company’s name from the official register, effectively dissolving it as a legal entity.

In this comprehensive guide, we will take you through the entire process of striking off a company, covering legal requirements, essential steps, FAQs, and expert insights to help you navigate this crucial aspect of business closure.

Understanding Company Strike Off

Before we delve into the nitty-gritty details, let’s establish a clear understanding of what a company strike-off entails.

What Is Company Strike Off?

Company strike-off is a legal process through which a company ceases to exist as a registered entity. It involves the removal of the company’s name from the official register maintained by the Registrar of Companies (RoC). Once a company’s name is struck off, it loses its legal identity and ceases to conduct business activities.

Why Strike Off a Company?

Companies may opt for strike off for various reasons, including:

1. Financial Challenges: If a company is unable to meet its financial obligations and clear outstanding debts, it may choose to strike off as a way to conclude its affairs.
2. Completion of Objectives: Some companies are formed for specific projects or limited-duration activities. Once these objectives are met, the company may opt for strike off.
3. Change in Strategy: A company’s strategic direction may change over time. If it decides to discontinue a particular line of business, it may choose to strike off.
4. Compliance Issues: Companies failing to comply with regulatory requirements may face penalties and legal actions. Strike off can be an option to avoid further complications.

The Process of Company Strike Off

Striking off a company involves a series of steps and legal procedures. Let’s break down the process into stages:

Stage 1: Preparation and Decision-Making

1. Board Resolution: The company’s board of directors must pass a resolution approving the strike-off and appointing a director to oversee the process.
2. Clear Outstanding Debts: Ensure all outstanding debts, liabilities, and statutory dues are cleared. This is a critical step to avoid legal complications.
3. Holding General Meeting: Convene a general meeting of shareholders and pass a special resolution for strike off. The resolution should be approved by a 75% majority.

Stage 2: Documentation and Application

1. Form STK-2: Prepare Form STK-2, the official application form for strike off. Ensure all necessary details are accurately filled.
2. Attachments: Attach required documents, including a statement of accounts, indemnity bond, affidavit, and other relevant records.
3. Filing Fees: Pay the prescribed filing fee for Form STK-2. The fee may vary based on the company’s authorized capital.
4. Submission to RoC: Submit the completed Form STK-2 and attachments to the RoC. Ensure all documentation is in order to prevent delays.

Stage 3: RoC Review and Publication

1. RoC Verification: The RoC will verify the application and documentation. If everything is in order, they will issue a notice of strike off in the Official Gazette.
2. Public Notice: A public notice regarding the strike off will be published to invite objections or claims against the company’s strike off. This notice allows creditors and stakeholders to raise concerns.

Stage 4: Strike Off and Dissolution

1. Objection Period: During the objection period, which typically lasts for 30 days, any interested party can raise objections with the RoC.
2. Registrar’s Decision: The RoC will review any objections and make a final decision on whether to strike off the company. If no valid objections are raised, the company’s name will be struck off.
3. Official Gazette: The RoC will publish another notice in the Official Gazette, confirming the strike off and dissolution of the company.
4. Company Dissolution: Once the notice is published, the company is officially dissolved, and its legal existence ceases.

Legal Requirements for Company Strike Off

Successful company strike-off requires adherence to several legal requirements:

1. No Ongoing Business: The company formation must not be involved in any ongoing business or operational activities at the time of strike off.
2. Clear Liabilities: All outstanding debts, statutory dues, and liabilities must be settled before initiating the strike-off process.
3. Compliance with Annual Filings: The company must be up-to-date with its annual filings, including financial statements and annual returns.
4. No Pending Litigation: There should be no pending legal actions, investigations, or litigations against the company.

Expert Insights on Company Strike Off

To provide you with a more comprehensive understanding of company strike off, we sought insights from legal and business experts. Here are some key takeaways:

1. Consultation with Legal Experts: It’s advisable to seek legal counsel to navigate the complex legal requirements and procedures involved in a company strike off.
2. Financial Prudence: Financial planning and ensuring the settlement of outstanding dues are crucial before embarking on the strike-off process!
3. Timely Compliance: Regularly update your company’s financial statements and annual returns to ensure a smooth strike-off process.

Dormant Company

Imagine a company registered and ready to go, but instead of bustling with activity, it’s in a state of hibernation. This is the essence of a dormant company – a business entity that exists legally but isn’t actively conducting business.

A company might choose to remain dormant for various reasons:

• Future Plans: The company might be waiting for the right opportunity to launch a future project and requires legal registration in the meantime.
• Holding Assets: Perhaps the company exists solely to hold onto assets like intellectual property or real estate, without any current business operations.

The Perks of Dormancy (with a Catch):

While not actively trading, dormant companies can benefit from:

• Reduced Compliance Burden: Dormant companies enjoy simplified regulations and filing requirements compared to active businesses.
• Maintaining Legal Status: They retain their legal existence, which can be crucial for future endeavours.

There’s a caveat, though. To claim dormancy status, the company needs to formally apply to the Registrar. Simply being inactive isn’t enough.

Checklist for Strike-Off

Closing a company isn’t as simple as flipping a switch. To ensure a smooth strike-off process, here’s a checklist to guide you:

1. Boardroom Decisions:

• Convene a Board Meeting: Gather your directors for a formal meeting to discuss the strike-off process.
• Pass a Resolution: During the meeting, a resolution proposing the company’s strike-off must be passed by the board. This resolution will authorise a designated director to proceed with the formal application.

2. Settling Your Debts:

Clear Any Outstanding Liabilities: A company cannot be struck off if it has unpaid dues or outstanding debts. Ensure all liabilities are settled before initiating the process.

3. Shareholders’ Vote:

• General Meeting Time: A general meeting of all shareholders must be held. Here, a resolution proposing the company’s strike-off needs to be passed.
• Securing Approval: This resolution requires the backing of at least 75% of the shareholders based on the company’s paid-up share capital.

4. Time-Bound Filing:

E-form MGT-14 Submission: Once the shareholders’ resolution is passed, you have 30 days to file an electronic form (E-form MGT-14) with the Registrar of Companies (ROC). This form officially initiates the strike-off application process.

Restrictions on Making Applications for Strike-Off

While dissolving a company can be a necessary step, there are times when you might need to put the brakes on the strike-off process. Here are some situations that can restrict your ability to file a strike-off application:

Recent Changes (Within 3 Months):

Fresh Start, New Name, or New Location? Hold On: If your company has undergone a name change or relocated its registered office to a different state within the past three months, you’ll need to wait before applying for strike-off.

Asset Sales on Hold:

Selling Property or Rights? Settle First: Have you recently sold any company assets or rights? If the sale happened within the last three months, you’ll need to finalise everything before proceeding with the strike-off application. There might be some exceptions depending on the specific conditions of the sale, so consulting a legal professional is recommended.

Focus on the Strike-Off Process:

No Side Activities Allowed: During the three months leading up to the strike-off application, the company should only engage in activities directly related to the dissolution process. Avoid any unrelated business ventures or transactions.

Compromise or Arrangement Pending?

Resolve First, Strike Off Later: If your company has filed an application with the Tribunal for a compromise or arrangement with creditors or stakeholders, and an agreement hasn’t been reached yet, you cannot apply for strike-off.

Already on the Path to Closure?

Windup Takes Precedence: If your company is already undergoing a winding-up process under any chapter (voluntary, by tribunal order, or under the Insolvency and Bankruptcy Code, 2016), you cannot file a separate strike-off application. The ongoing winding-up process will supersede the strike-off request.

Non-Qualifying Companies

The strike-off process offers a streamlined way to dissolve a company, but it’s not for everyone. Here are some types of companies that won’t qualify for strike-off:

Publicly Traded Companies:

Listed Companies: If your company is currently listed on a stock exchange, you cannot apply for strike-off.

Delisted Due to Non-Compliance:

Delisted Companies with Baggage: Companies delisted from the stock exchange for failing to comply with listing regulations or other legal requirements are also ineligible for strike-off until they address the issues that led to their delisting.

Missing in Action:

Vanished Companies: Companies classified as “vanishing” due to their disappearance or failure to carry out their business activities cannot apply for strike-off.

Under Investigation:

Companies Under Scrutiny: If your company is undergoing inspection or investigation by regulatory authorities, your strike-off application will be on hold until the investigation is complete and any legal proceedings arising from it are resolved.

Outstanding Responses:

Ignoring Official Inquiries: Companies that haven’t responded to important notices from regulatory bodies cannot apply for strike-off until they address these outstanding issues.

Incomplete Reports:

Unresolved Reports: If your company has failed to provide follow-up information or clarification on reports submitted under Section 208 of the Companies Act, you’ll need to rectify this before applying for strike-off.

Legal Troubles:

• Pending Lawsuits: Any company facing ongoing legal proceedings cannot be struck off. This includes situations where prosecutions related to inspections or unanswered notices are pending in court.
• Compounding Applications: Companies with pending applications for compounding (settling) offences committed by the company or its officials are also ineligible for strike-off.

Financial Obligations:

• Public Deposits Outstanding: Companies that have accepted public deposits that are still outstanding cannot be struck off. All such deposits must be repaid before initiating the strike-off process.
• Unresolved Charges: If your company has outstanding charges against its assets, these charges need to be settled before applying for strike-off.

Special Company Types:

Section 25 and 8 Companies: Companies registered under Section 25 of the Companies Act, 1956 (non-profit companies) or Section 8 of the Act (companies with charitable objects) have different dissolution procedures and cannot apply for strike-off under the regular process.

Conclusion

Striking off a company is a significant decision that requires careful planning, adherence to legal requirements, and financial prudence. It’s crucial to follow the prescribed process to avoid legal complications and ensure a smooth transition to closure.

If you require expert assistance in navigating the complexities of company strike-off, consider consulting with professionals from Vakilsearch who are experienced in corporate law and compliance. This will help you make informed decisions and ensure a seamless closure of your business.