Private Limited Company Registration Online in India

Online Company Registration in India - An Overview

One of the most highly recommended methods for starting a business in India is to establish a private limited company, which provides its shareholders with limited liability while imposing certain ownership restrictions. When it is LLP, the partners will manage it. On the other hand, a private limited company registration allows for directors and shareholders to be separate entities.

As your dependable legal advisor, Vakilsearch offers a cost-efficient service for registering your company in India. We handle all legal procedures and ensure compliance with the regulations set forth by the Ministry of Corporate Affairs (MCA). Upon successful completion of the pvt Ltd company registration process, we provide you with an Incorporation certificate (CoI), as well as PAN and TAN documents. With these in hand, you can easily establish a current bank account and commence your business operations.

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Benefits of Pvt Ltd Company Registration

There are numerous advantages to registering a company. By doing so, you enhance the credibility of your business, which can lead to increased consumer trust. Additionally, company registration online can provide various benefits that can help your business to grow and succeed.

Shield from personal liability and protects from other risks and losses
Attract more customers
Procure bank credits and good investment from reliable investors with ease
Offers liability protection to protect your company’s assets
Greater capital contribution and greater stability
Increases the potential to grow big and expand

How to Register a Company?

Registering a company in India has become incredibly convenient and accessible. At Vakilsearch, we have simplified the process to ensure a seamless experience, whether you want to register a private limited company or any other business structure. You can gain comprehensive insights into the registration procedure with few essential steps. The online registration system has made the entire process user-friendly and streamlined, eliminating any hassles.

Steps For Company Registration Process in India

Step 1: Collecting Initial Documents

Gather the necessary documents and get them verified for the incorporation process.

Step 2: DSC and Name Approval

Apply for Digital Signature Certificate (DSC) and seek approval for your company name from MCA.

Step 3: Collecting Additional Documents

Acquire the second set of required documents and ensure their verification.

Step 4: Drafting MOA and AOA

Prepare the Memorandum of Association (MOA) and Articles of Association (AOA) for your company.

Step 5: Final Form Upload

Upload the completed documents and forms for the final stage of company incorporation.

Company Registrations in India 2023

State	January	February	March	April	May	June	July (till now)
Maharashtra	2,800	2,600	3,000	3,200	3,400	3,600	1,800
Delhi	2,200	2,000	2,400	2,600	2,800	3,000	1,500
Karnataka	1,800	1,600	1,900	2,000	2,200	2,400	1,200
Tamil Nadu	1,600	1,400	1,700	1,800	2,000	2,200	1,100
Gujarat	1,400	1,200	1,500	1,600	1,800	2,000	1,000
Andhra Pradesh	1,200	1,000	1,300	1,400	1,600	1,800	900
Others	3,000	2,800	3,200	3,400	3,600	3,800	2,000
Total	14,200	13,800	15,400	16,200	17,000	18,200	10,000

Please note that these are the numbers of company registrations that have been done through the Ministry of Corporate Affairs (MCA) portal. The actual number of company registrations may be higher, as there may be some registrations that have been done through other channels.

Characteristics of Private Limited Company

Members

According to the applicable Act, a private limited company must have a minimum of two members, with a maximum limit of 200 shareholders.

Number of directors

As per the Act, a private limited company is required to have a minimum of two directors, while the maximum number of directors allowed is 15.

Limited liability

In a private limited company, the liability of its members or shareholders is limited. This means that in the event of company losses, shareholders are not personally liable to sell their personal assets for repayment. They are only responsible for the amount of shares subscribed or the guaranteed amount agreed upon.

Perpetual succession

Perpetual succession ensures that a private limited company continues to exist legally, regardless of factors such as insolvency, bankruptcy, or the death of any of its members. The company's existence is perpetual.

Authorized and paid-up share capital

A private limited company must have an authorized share capital of at least ₹1 lakh. The amendment to the Companies Act removed the requirement for a minimum paid-up share capital.

Name

The name of a private limited company should include the words 'private limited' at the end. For example, if the company name is ABC, it should be written as 'ABC Pvt. Ltd' in official communications and registration forms.

Prospectus

A prospectus provides a detailed statement about the company's status and affairs. However, a private limited company cannot issue a prospectus since it is not permitted to invite the public to subscribe to its shares.

Index of members

A private limited company is not obligated to maintain an index of its members according to the Act. Conversely, a public company is required to maintain such an index.

Checklist for Private Limited Company Registration in India

As defined by the Companies Act, 2013 one must guarantee to meet the checklist requirements without fail for Private Limited Company Registration in India.

Two Directors:

A private limited company must have at least two directors, with a maximum of fifteen. A minimum of one of the company's directors must be a resident of India.

Unique Name

The name of your pvt ltd company must be unique. The suggested name should not match with any existing companies or trademarks in India.

Minimum Capital Contribution:

There is no minimum capital amount for a Pvt ltd company. A Pvt limited company should have an authorised capital of at least ₹1 lakh.

Registered Office:

The registered office of a pvt ltd company does not have to be a commercial space. Even a rented home can be the registered office, so long as an NOC is obtained from the landlord.

Types of Private Limited Company

Company Limited by Shares

In companies limited by shares, the liability of members is limited to the nominal share amount stated in the Memorandum of Association. Shareholders cannot be held liable for more than the capital invested in the company.

Company Limited by Guarantee

In a private limited company limited by guarantee, the liability of members is limited to the amount of guarantee specified in the Memorandum of Association. Therefore, members of a Private Limited Company Limited by Guarantee are not liable for an amount exceeding their guarantee stated in the Memorandum.

Furthermore, the members' guarantee in a Company Limited by Guarantee can only be invoked in the event of the company's winding up. The guarantee provided by the members cannot be called upon while the company is operating normally.

Unlimited Companies

Unlimited companies are businesses with no limitations on the liability of their members. Each member is personally liable for the company's debts and liabilities to the full extent. Consequently, if an unlimited company is wound up, creditors have the right to recover the company's debts and liabilities from the shareholders.

Despite not offering limited liability protection to shareholders, an unlimited company is still recognised as a separate legal entity. As a result, the members of an unlimited company cannot be sued individually.

Why Is It Important to Choose the Right Business Structure?

Choosing the right business structure is crucial for several reasons:

Legal Compliance: Different business structures have varying legal requirements. Selecting the appropriate structure ensures compliance with relevant laws, regulations, and taxation norms in India.
Liability Protection: The right structure can help safeguard personal assets from business liabilities. For instance, forming a limited liability partnership or a private limited company provides limited liability protection to its owners, shielding personal assets from business debts.
Tax Implications: Each business structure has its own tax implications. Opting for the right structure can help minimise tax liabilities and take advantage of available tax benefits and incentives, ultimately maximising profits.
Funding Opportunities: The choice of business structure can impact the ease of raising capital. For example, a private limited company can issue shares, making it more attractive to investors and lenders.
Operational Flexibility: Different structures offer varying degrees of operational flexibility. Choosing the right structure allows business owners to define roles, responsibilities, and decision-making processes according to their needs.
Long-Term Goals: The business structure should align with your long-term goals. It should facilitate growth, expansion, and eventual exit strategies such as mergers, acquisitions, or going public.

Name and Capital of the Company

Selecting a company name involves a creative process influenced by factors like industry, target audience, and personal preference. The capital of a company can fluctuate significantly and is determined by the resources and investments necessary for initiating and running the business.

Private Limited Company Registration Compliances

After the process of company registration in India, it is necessary to adhere to various compliance regulations in order to avoid potential fines and legal repercussions. Some of the key post-registration requirements include:

Auditor Appointment: Within 30 days of company incorporation, every Indian company must appoint a practising, certified, and registered Chartered Accountant(CA).

Director DIN KYC: Every year, individuals who possess a Director Identification Number (DIN) should undergo a DIN KYC process. During the company incorporation process, the company can get the DIN. This helps to verify the phone number and email address on file with the MCA.

Commencement of Business: The shareholders of the company must deposit the subscription amount specified in the MOA within 180 days of incorporation, and the company must create a bank current account. Therefore, to receive a business incorporation certificate, the shareholders of a company established with a paid-up capital of ₹1 lakh must deposit ₹1 lakh into the company's bank account. They should also file a copy of the bank statement with the MCA.

MCA Annual Filings: Every financial year, the MCA must get a copy of the financial statements from each company registered in India. A corporation that incorporates between January and March may elect to include the first MCA annual return in the annual filing for the following fiscal year. Forms MGT-7 and AOC-4 are the components of the MCA yearly return. The Directors and a working professional must digitally sign both of these documents.

Income Tax Filing: Every financial year, businesses should file an income tax return using form ITR-6. The business should file the income tax before the deadline for each financial year, irrespective of the date of incorporation. The company's income tax return must be digitally signed using the director's digital signature.

Requirements to Register a Company

Before registering company in india, it must meet a specific set of conditions. The following are such conditions:

1. Directors and Members

As mentioned earlier, at least two directors and no more than 200 members are necessary for legal Private Limited Company Registration in india. This is a mandatory requirement as per the Companies Act of 2013. The Directors should honor the following conditions:

Each directors should carry a DIN issued by the MCA
One of the directors must be an Indian resident, which means they must have spent at least 182 days there in the previous calendar year.

2. The Business's Name

When selecting a name for a private limited company, there are two factors must be into consideration:

Name of the principal activity
Private Limited Company

3.Address of the registered office

Upon completion of the company registration process, the company should give the permanent address of the business's registered office to the company registrar. The registered office is the primary location where business takes place and stores all documentation pertaining to the company.

4. Getting Additional Documents

To verify the authenticity of electronically submitted documents, every business must obtain a DSC. Furthermore, the business needs credentials from such professionals as secretaries, chartered accountants, and cost accountants that engage them for various operations.

Comparative List of Different Types of Business Structures in India

Company type	Ideal for	Tax advantages	Legal compliances
Limited Liability Partnership	Enterprises that focus on services or require little investment	Advantage on depreciation	Company tax returns to be pointed ROC returns to be filed
One Person Company	Sole proprietors peeking to limit their liability	Tax holiday for first 3 years under Startup India Higher advantages on depreciation No tax on compensation distribution	Business recoveries to be filed Limited ROC compliance
Private Limited Company	Companies that have a high turnover	Tax holiday for first 3 years under Startup India Higher advantages on depreciation	Business tax returns to be filed ROC returns to be filed An audit is mandatory
Public Limited Company	Companies with a an increased turnover	Tax exemptions under	Business tax returns to be filed. Compulsory Audits

Documents Required for Online Company Registration

The MCA requires proper identity and address proof for private limited company registration in India. The following documents are the requirements for registering a company in India:

Identity and Address Proof

Scanned copy of PAN card or passport (foreign nationals & NRIs)
Scanned copy of voter ID/passport/driving license
Scanned copy of the latest bank statement/telephone or mobile bill/electricity or gas bill
Scanned passport-sized photograph specimen signature (blank document with signature [directors only)

Registered Office Proof

Scanned copy of the latest bank statement/telephone or mobile bill/electricity or gas bill
Scanned copy of notarised rental agreement in English
Scanned copy of no-objection certificate from the property owner
Scanned copy of sale deed/property deed in English (in case of owned property)

Note: Your registered office need not be a commercial space; it can be your residence too.

Pvt Ltd Company Registration Fees

At Vakilsearch, we provide comprehensive services for private limited company registration in India. The registration fee for a private limited company can vary depending on factors such as authorized capital, state-specific requirements, and other incidental expenses.

To get an accurate assessment of the registration fees applicable to your specific situation and state, we recommend talk to experts. They will guide you through the registration process, provide a breakdown of the fees involved, and assist you in meeting all the necessary requirements.

Certificate of Incorporation of a Private Limited Company

The Certificate of Incorporation is an official document issued by the Registrar of Companies (RoC) upon the successful registration of a private limited company in India. It signifies the legal existence of the company as a separate legal entity.

The Certificate of Incorporation typically includes the following information:

Company Name: The registered name of the private limited company.
Company Identification Number (CIN): A unique identification number assigned to the company by the RoC.
Date of Incorporation: The date on which the company was officially registered.
Registered Office Address: The address of the registered office of the company.
Authorized Capital: The maximum amount of share capital that the company is authorized to issue.
Directors' Details: Names and addresses of the directors appointed at the time of incorporation.

The Certificate of Incorporation serves as proof of the company's legal existence and is often required for various business transactions, such as opening a bank account, entering into contracts, or applying for licenses and permits.

Reasons to Consider Vakilsearch for Private Limited Company Registration

Vakilsearch offers a completely online private limited company registration process, allowing you to register your entity without leaving the comfort of your home. Our experts can complete the entire company incorporation process within 14 days.

Vakilsearch company registration package includes:

DIN and DSC for two Directors
Drafting of MoA & AoA
Registration fees and stamp duty
Company incorporation certificate
Company PAN and TAN
Zero balance current account - Powered by DBS bank

By following these steps, you can begin the process of forming your own private limited company. It is advisable to seek advice from professionals to make informed decisions and ensure seamless growth.

Importance of Company Registration Certificate

A Company Registration Certificate serves as a crucial document for various reasons:

Legal Proof of Identity and Existence: The certificate proves the company's identity and existence as a separate legal entity. It includes a unique Corporate Identification Number (CIN) issued by the Ministry of Corporate Affairs (MCA), acting as the company's distinctive identifier.
Authorization to Commence Activities: The certificate confirms that the company has successfully registered with the Registrar of Companies (RoC), enabling it to initiate operations in accordance with the conditions specified in the Memorandum of Association (MOA).

Consequences of Misleading Information

It is essential to understand the implications of providing inaccurate information during registration, as stated in Section 7(7) of the Companies Act of 2013.

The Tribunal may take the following actions:
a) Order Management Regulation: The Tribunal can issue orders to regulate the company's management, including potential modifications to the MOA.
b) Release of Members' Responsibilities: The company may be directed to release all members from their responsibilities.
c) Cancellation of Registration: The company's name may be withdrawn from the RoC, resulting in the cancellation of the registration certificate.
d) Dissolution Order: In extreme cases, the Tribunal can issue an order for the company's dissolution.

Rights and Benefits

Possessing a Company Registration Certificate grants you various rights and benefits provided by your company's legal structure. These include tax breaks, perpetual existence, and other advantages.

Additional Reasons for the Importance of the Certificate

The Company Registration Certificate is also necessary for the following purposes:

Business Bank Account: It enables the company to open a dedicated business bank account for financial transactions.
Share Distribution: The certificate allows the company to issue and distribute shares to investors or shareholders.
Business Loan: To secure a loan for the business, the certificate serves as crucial documentation required by lenders.
Business Sale: In the case of selling the company to a third party, the certificate is essential for a smooth and legal transfer of ownership.

Ensure Compliance and Reap the Benefits

Obtaining a Company Registration Certificate ensures legal compliance, grants access to financial services, and paves the way for various business opportunities. Trust Vakilsearch to assist you throughout the registration process and provide expert guidance to help you leverage the advantages of a valid certificate.

The Glossary

Amendment

An addition to, deletion from, or a change of existing provisions of the articles of incorporation of a domestic corporation.

Board of Directors

The governing body of a corporation who is elected by shareholders. The directors are responsible for selecting the officers and the supervision and general control of the corporation.

Certificate of Incorporation

The title of the document filed in many states to create a corporation. Also known as the articles of incorporation.

DSC

The DSC (Digital Signature Certificate) is an instrument issued by certifying authorities by which you can sign electronic documents. As all documents needed are electronic.

DIN

Director Identification Number

Dissolution

The statutory procedure that terminates the existence of a domestic corporation.

Incorporation

The act of creating or organizing a corporation under the laws of a specific jurisdiction.

Limited Liability Company (LLC)

An artificial entity created under and governed by the laws of the jurisdiction in which it was formed. Limited liability companies are generally able to provide the limited personal liability of corporations and the pass-through taxation of partnerships.

Limited Personal Liability

The protection generally afforded a corporate shareholder, limited partner or a member of a limited liability company from the debts of and claims against the company.

Name Reservation

A procedure that allows a company to obtain exclusive use of a corporate name for a specified period of time.

Registered Office

The statutory address of a corporation. In states requiring the appointment of a registered agent, it is usually the address of the registered agent.

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