The Society Registration Act, 1860 came up with the procedure to register Societies, which in turn enabled those entities to gain legal recognition. Thereafter several state governments adopted the Act with minor amendments and applied the same to the registration of Societies in their respective states. The article focuses on the procedure to get a Society registered in the state of Madhya Pradesh.
Man and Society are interrelated at various levels. Society is, in fact, a culmination of cultures, customs, and art forms that interest human beings. Society is a collective representation of a group of people who are associated together to achieve a common purpose. A Society cannot be formed without a man and a man, being a social animal cannot exist without depending on Society. Therefore, the life of human beings and Society are inseparable. Lets check how to register a society in madhya pradesh.
A group of people with common interests form a friendly association to further and promote their interests. Such associations are called Societies. The registration of such societies was brought about by the Society Registration Act, 1860. Getting these institutions registered under the Act, would undoubtedly promote arts, science, technology, and other non-profit activities.
Being one of the thickly populated states in India, with its varied and rich cultural heritage, makes it possible for several Societies to spring up seasonally in Madhya Pradesh. The Madhya Pradesh Society Registrikaran Adhiniyam, 1973 governs the procedures to register a society in Madhya Pradesh.
Objectives of Registration of Societies:
Like partnership firms, societies can be registered or can remain unregistered. No where in the Act, is it mentioned that the registration is mandatory. Yet, there are few objectives for a Society that aims to get registered:
- Registration of a Society promotes arts, culture, science, or any genre of interest the Society deals with
- Imparts knowledge and educates the members about the intention of the Society
- Maintenance of public properties like libraries, art galleries, museums, etc and render them accessible to the public
- Promotion and advancement of public well being
- Extending charitable aid.
Mandatory Documents to be Furnished:
In order to accomplish the registration of a Society, the following documents have to be submitted by the applicant:
- PAN (Permanent Account Number) card of all the members of the proposed Society
- Address proof of the members such as utility bills, a valid Indian passport, or a valid driving license
- Memorandum of Association (MoA) that throws light on the objectives, mission, and functions of the Society along with the details of the members and details pertaining to the registered office of the Society
- Rules and Regulations of the Society that maintains the daily activities of the Society, rules for inducting new members, frequency of the meetings to be held, and dispute resolution methods if any legal discrepancies should arise. It also mentions the procedure for dissolution of the Society
- A covering letter mentioning the purpose and objectives for which the Society is established should be attached along with the application. The letter has to be mandatorily signed by the members of the Society
- A copy of the address proof of the registered office. A No Objection Certificate (NOC), from the landlord of the premises, if the registered office is situated in a rental property
- List of the members along with their signatures
- Declaration of the President confirming the capacity to hold the post and the candidate’s assent to be the President of the Society.
Purpose for Society Registration
Society registration serves as a vital tool for individuals and groups dedicated to various noble causes. Under the principal Act’s Section 2, several significant purposes for registering societies are outlined, emphasising contributions towards societal development and progress.
Promotion of Science, Education, and the Arts:
Societies can register to actively promote and contribute to the advancement of science, education, literature, and the fine arts. This includes supporting research, educational initiatives, and fostering creativity and cultural growth within society.
Diffusion of Useful Knowledge:
Registered societies play a crucial role in disseminating practical and beneficial knowledge to the public. They serve as platforms for the exchange of ideas, expertise, and information that can empower individuals and communities.
Promotion of Political Education:
Societies may register to engage in promoting political education, aiming to enhance awareness, understanding, and active participation in political processes. This fosters an informed and engaged citizenry, fundamental to a democratic society.
Maintenance of Libraries and Reading Rooms:
Societies registered for this purpose contribute to the collective intellectual growth by establishing and maintaining libraries and reading rooms. These accessible resources help in fostering a culture of reading, learning, and intellectual development.
Establishment and Maintenance of Galleries and Museums:
Registered societies may focus on enriching society’s cultural fabric by establishing and maintaining galleries of paintings, works of art, public museums, and collections of natural history and inventions. These initiatives enhance cultural appreciation and knowledge dissemination.
Promotion of Social Welfare:
One of the paramount purposes for society registration is the promotion of social welfare. Societies can actively work towards the betterment of society, addressing various social issues, providing aid, and improving the quality of life for communities.
Procedure for Registering a Society in Madhya Pradesh
1. Log in to the official website of the state of Madhya Pradesh
2. Choose Citizen Services in the top tab and select Applications under the same.
3. Choose Firms and Society in the list displayed.
4. The applicant that intends to register a Society must create a profile by clicking ‘Click here to Create New Login’
5. An elaborate study on the registration of Societies can be found here
6. By clicking on the ‘New User’ button, a form opens on the scree
7. Once the registration form opens, the applicant has to fill in the required details and click on the ‘Register’ button
8. Go to the Society Online Registration option
9. Follow the given instructions and click ‘Continue’
10. Select if the applicant belongs to a government agency/Society/ Departments
11. Upload the required Niyamavali/model by-laws documents to the portal and click ‘Continue’
12. The application form appears again and the applicant is required to fill in the details
13. Once the details are entered, click on the ‘Save’ button to retain the details
Receipt Generation
14. The next step is to pay for the registration of the society by selecting ‘Proceed to Pay for Registration Fee’
15. The applicant thereafter has to select ‘Firms and Societies’ from the list of departments
16. After filling in the required details the application must be submitted
17. Once the form is submitted, the applicant is directed to the banking website, where the applicant has to fill in the required details and pay the stipulated amount on the payment portal. The Challan Reference ID, Application ID, and Transaction ID are then generated
Payment for Registration
18. The applicant has to log in to the portal with the given credentials again
19. The applicant has to select ‘Unpaid Application’ under the ‘Track Application’ segment
20. The applicant has to select ‘Society Application’ and proceed to payment
21. After filling in the details and saving the document, the applicant is required to pay the fee for successful registration
The applicant can verify the status of the registration after 5 working days from the date of making the application.
Thus like any other state, the State of Madhya Pradesh follows a set of stringent rules to register a Society. Although a Society is a non-profit organisation, registering would give it legal recognition in a strict sense. Registered Societies are separate legal entities and are differentiable from their members. Registration allows the Societies to buy and sell property and to sue and be sued in their own legal capacities. Therefore, despite the fact that registration of Societies is not mandatory, getting it registered would unmistakably be the best decision.
FAQs
How do I register my society in MP?
To register a society in MP, submit the required documents, including the application, rules, and bylaws, to the Registrar of Societies. Ensure compliance with the Madhya Pradesh Society Registration Act and pay the prescribed fee.
How do I register a housing society in MP?
Registering a housing society in MP involves submitting an application to the Registrar of Co-operative Societies with necessary documents and prescribed fee, adhering to the Co-operative Society Act and Rules of Madhya Pradesh.
How do I register a trust in MP?
Registering a trust in MP requires drafting a trust deed, signed by trustees and notarised. Submit this deed along with required documents to the local registrar and pay the applicable registration fee.
How can I register a cooperative society in Madhya Pradesh?
Registering a cooperative society in Madhya Pradesh involves submitting an application with the Registrar of Cooperative Societies, accompanied by necessary documents and the stipulated registration fee, complying with the Cooperative Societies Act.
How do I register my firm in MP?
Registering a firm in MP involves obtaining a partnership deed or registering under the Limited Liability Partnership Act. Submit the necessary documents and application to the Registrar of Firms or LLP and pay the applicable fee.
What is the fee for society registration in MP?
The fee for society registration in MP varies based on the type of society. It typically ranges from a few hundred to a few thousand rupees, depending on the nature and purpose of the society being registered. It's advisable to check with Vakilsearch experts for precise fees.
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