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Sale Deed

What are the Documents Required for Sale Deed Registration?

Are you going for the sale deed registration? Then know about all the essential documents required for the hassle-free and successful registration of the sale deed. Also, get to know how to recover the lost original sale deed.


If you want to register the sale deed successfully and legally complete the sale transaction, then some essential documents are required per the Transfer of Property Act, 1882. These prescribed documents play a vital role in the sale deed registration process. Only after the proper verification and authentication of these documents by the authorized officials the registration of the sale deed will fully complete. Documents Required for Sale Deed Registration include the original sale agreement between the buyer and the seller

As per Section 54 of the Transfer of Property Act, 1882, the sale deed is the legal document that acts as proof for the sale transaction of immovable property between the seller or transferor and buyer or transferee. The sale deed also protects the rights of both seller and buyer by mitigating the chances for misunderstanding and ambiguity. A sale deed’s primary purpose is to minimize the legal risks and provide a seamless way of closing the deal for the sale transaction. 

A sale deed, which is a legal document signed by both the seller and the buyer, serves as proof of the sale and transfer of ownership of a property. A sale deed, which is registered in line with the Registration Act of 1908, is a crucial document for both parties. After both parties have accepted the terms and conditions, it is signed in the manner specified in the agreement. .

Important Documents Required For the Sale Deed Registration  

Here, let’s look into some of the important required documents that aid in the complete and successful registration of the sale deed. These below-listed documents should be possessed by the seller and buyer as required, which will ensure the sale transaction is legal and in line with relevant provisions of the Transfer of Property Act, 1882. Document required for Sale Deed Registration is the payment of stamp duty and registration fees.

Sale deed

Sale Deed Draft 

The main document above all is the draft of the sale deed document. Even though one can draft their sale deed, it is most necessary that you should hire a trusted lawyer. An experienced lawyer with proper legal knowledge would know the crux of drafting legal documents like sale deeds. By explaining your requirement and needs, an expert attorney drafts your sale deed with all the required clauses, which can minimize the legal risk. Now hire a lawyer for yourself from the team of experienced legal professionals and best attorneys only at Vakil Search. Get your sale deed seamlessly drafted in just a few working days. 

Power of Attorney 

Verifying the purchase or sale of a property by an established person, attorney, or agent is much required on behalf of the immovable property owner. 

No Objection Certificate (NOC)

The property owner or developer of the property, especially in the case of housing projects, must obtain the NOCs from various legal authorities. This NOC certificate mitigates the legal risk and further litigations by serving as legal proof. 

Duplicate Copy of Building Plan 

The sale deed registration process will also present the building plan signed and sanctioned by the statutory authority. This building plan copy ensures the property structure is acceptable as per statute and is legal. 

Allotment Letter 

It is issued by the co-operative society, builder, or housing board when the sale deed is drafted or when a sale agreement is getting documented. This letter is also required while obtaining a home loan. 

Possession Letter 

The seller passes the possession letter to the buyer indicating the transfer of possession of the immovable property. 

Documents of Owner 

The property owner or developer should possess the title documents as proof of ownership. 

Sale Agreement 

This formal document showcases the legal contract between the seller and buyer. This sale agreement includes all the essential details, such as the written promise of the seller and buyer for the transfer of goods. All the terms and conditions on which both parties agreed are also included. Other details include payment method, the penalty for non-compliance with original conditions, type of consideration, etc. 

Property Tax Receipt 

The previous owner of the certain property shall fulfill the property tax dues if any. This also helps in knowing the property’s legal status. 

Payment Receipts 

In the case of a new property, the original payment receipts from the owner or developer are to be collected. The copy of receipts is presented in case of resale or used property. 

Occupancy Certificate 

This certificate indicates the property is fully ready to be occupied.  

Completion Certificate 

Whether the building is constructed as per the approved plan can be known by looking into this certificate. 

Encumbrance Certificate

This certificate is to be presented during the registration of the sale deed, which indicates the property has no pending legal dues or any other kind of mortgage. 

Other Miscellaneous Documents  

Based on the type of property and the circumstances of each case, the required documents slightly change. However, here are some of the important miscellaneous documents required in most of the sale deed registrations. 

  • Latest Tax Receipts
  • Documents for identification of the parties involved in the sale transaction, including Ration Card/Driving License/Voter Card/Pan Card/Aadhar card/ID Proof 
  • Passport-size photos of both buyer and seller, including witnesses
  • Duplicate copy of the property register card that indicates the property does not belong to government authority
  • Signature and thumb impressions of all the parties involved in the sale transaction
  • Other documents may be prescribed as per the relevant provisions.

Procedure for Recovery of the Lost Sale Deed 

As already mentioned, the sale deed is the primary document that holds together the sale transaction. However, in some cases, the original sale deed might get lost for various reasons. In this case, one can obtain the same sale deed or certified copy from the sub-registrar in the concerned jurisdiction. On the other side, the parties involved in the sale transaction should also try to find the lost sale deed. Below are the steps involved in obtaining the certified copy of the missing sale deed:

  • File a complaint at the local police station. Ensure the FIR is valid by verifying the police station stamp, FIR number, and the duty officer’s signature.  
  • To prove your efforts to the sub-registrar in finding the lost sale deed, advertise your missing sale deed with all the relevant details. It is better if your advertisement is in a popular and prominent newspaper for higher reach. 
  • One can file an affidavit in case there is no progress even after such an advertisement
  • .The application of affidavit attested by the notary shall be filed at the sub-registrar office along with the necessary details such as property details, FIR copy, Advertisement copy, and other relevant information.
  • Lastly, submit the affidavit to the sub-registrar
  • You will get your sale deed certified copy from the sub-registrar within 2-4 weeks.


These are the majority of the documents required for sale deed registration. Here, one can also get familiarised with the procedure for recovery of the lost sale deed. Try Vakil Search for the best online legal services to get your sale deed draft done quickly and hassle-free. Experience the seamless interactive process from experienced lawyers and legal professionals. 

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