Submitting the required documents is a key part of all government registrations. For registering your pvt ltd company, knowing what you need in advance can help you speed up the process and avoid delays caused by mistakes.
The registration process for a Private Limited Company is completely online. You fill the forms, gather the required documents, and upload them all into the MCA portal. Based on these, the RoC decides on whether to issue your incorporation certificate or not. Use the list of documents below as a checklist when you start with your company registration process.
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Documents to Be Submitted by Directors & Shareholders (Indian Nationals)
Scanned copy of:
- PAN card
- Voter’s ID/passport/driver’s license
- Latest bank statement/telephone or mobile bill/electricity bill, or gas bill
- Passport-sized photograph
- Specimen signature (blank document with signature [directors only]).
Documents to Be Submitted by Directors & Shareholders (NRIs)
- Scanned copy of the PAN card
- Scanned copy of the passport
- Passport-sized photograph
- Specimen signature (blank document with signature [directors only]).
- Scanned copy of latest bank statement/telephone or mobile bill/electricity bill, or gas bill
check here to more about : https://www.mca.gov.in
Documents to Be Submitted by Directors & Shareholders (Foreign Nationals)
- Scanned copy of passport
- Scanned passport-sized photograph
- Specimen signature (blank document with signature [directors only]).
- Scanned copy of latest bank statement/telephone or mobile bill/electricity bill, or gas bill
Office Address Proofs
Scanned copy of:
- Latest electricity or water bill
- The notarized rental agreement in English
- The latest rental receipt
- Sale deed/property deed in English (in case of owned property)
- No-objection certificate (NoC) from the property owner.
Important Things to Note
Name on PAN
A scanned copy of the PAN card is mandatory identity proof, which needs to be submitted for the registration process. The name on the PAN card will be in all other matters relating to the company as well as the registration process. Hence, in case of any changes required (the change of spelling, surname change after marriage, or any such anomalies due to spelling errors) ensure that you have rectified it before submitting the document.
Other Proofs
All other proofs should have the same name as on the PAN card. In case they are different, please rectify them before submitting them to the RoC.
Latest Bills
All utility bills must be latest, or recent (two to three months old, at worst). If they are older than this, the RoC may reject the application. Hence, to save time, submit the latest bill.
NoC Required
The owner of the property the company is being registered to must provide a no-objection certificate. Submitting the no-objection certificate is obligatory when the property is being registered to the company. If your parents or landlord own the property, speak to them before you get the procedure to start. In case you feel you will not be able to get this document, ask a friend to register the business to their property. It does not matter where the property is registered. It is merely a correspondence address.
The Registrar of Companies (RoC) is very particular about the documents you submit during the company registration process. Since the process is online, there is no room for asking anyone if what you are submitting is correct until it reaches the RoC. The slightest mistake can result in the process getting delayed for a few weeks.
To avoid this, you can reach out to Vakilsearch. Our experts will not only guide you and ensure that all your documents are in order, but they will also fill out and file the required forms for you. The entire process of registering a private limited company is of 3 simple steps for you. Get your company registered the easy way with Vakilsearch.
Company & Its Types
Categorisation of Companies Based on Registration
Companies come in various shapes, each with its unique features. Private Limited Companies offer innovation with limited liability. Public Limited Companies welcome public investments for big growth. Limited Liability Partnerships blend features of companies and partnerships. One-Person Companies suit solo entrepreneurs, and Section 8 Companies focus on social causes.
This mix of company types isn’t just about legal stuff; it reflects the diverse goals of entrepreneurs. When we talk about sorting companies based on registration, we’re taking a trip through the different ways businesses can be set up, each adding its own flavour to the world of corporate structures.
Categorisation of Companies Based on Purpose
Beyond legal structures, companies reveal a fascinating array of purposes, carving unique niches in the business landscape. Social Enterprises, driven by a commitment to societal betterment, prioritise impact over profit. Tech Startups harness innovation for breakthrough solutions, while E-commerce Giants reshape consumer experiences.
Non-Profit Organisations, operating with altruism, direct resources towards social causes. Green Companies champion sustainability, weaving environmental responsibility into their core mission. Unicorn Companies, characterised by astronomical valuations, symbolise rare feats of entrepreneurial success.
As we delve into categorising companies based on purpose, it unveils a captivating tapestry of diverse motivations, ambitions, and visions, each contributing distinctively to the dynamic mosaic of the corporate world.
Categorisation of Companies Based on Ownership
In the intricate tapestry of the corporate world, companies unfold with distinct ownership structures, each telling a unique story. At one end of the spectrum stand Sole Proprietorships, where a single individual bears the reins of the business, enjoying complete control and responsibility. Partnerships, in contrast, distribute ownership among multiple individuals, fostering collaboration and shared decision-making.
Moving along, we encounter Private Limited Companies, limiting ownership to a select group, often fostering familial or close-knit relationships. Public Limited Companies, on the other hand, open their ownership to the public through stock offerings, inviting external investors to join the journey.
Exploring Cooperative Enterprises, we witness a democratic ownership model where members actively participate in decision-making. These diverse ownership structures illustrate the dynamic range of company categorisations, each playing a crucial role in shaping the corporate landscape.
FAQs
What documents are required for ROC?
Documents required for Registrar of Companies (ROC) filings vary but commonly include the company's Articles of Association, Memorandum of Association, financial statements, director details, and address proofs. The exact requirements depend on the type of filing and company structure.
What are the business proof documents?
Business proof documents typically include the company's registration certificate, PAN card, GST certificate, utility bills, and rental agreements for the business premises. These documents serve as evidence of the company's existence and operations.
What are the 5 types of documents?
The five types of documents encompass legal documents (contracts, agreements), financial documents (invoices, receipts), personal documents (ID cards, passports), educational documents (certificates, transcripts), and business documents (business plans, proposals), each serving distinct purposes in various contexts.
What are the two main documents of the company?
The two main documents of a company are the Memorandum of Association (MOA), outlining its objectives and scope, and the Articles of Association (AOA), detailing internal rules and regulations. Together, these documents form the company's constitution and guide its functioning.
What are general documents?
General documents refer to a broad category covering various paperwork such as identification documents (IDs, passports), utility bills, contracts, and other records essential for personal or business transactions. These documents vary depending on the context and purpose, providing tangible proof or information as needed.
