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How to Calculate Basic Salary From CTC?

The basic salary is merely a component of CTC and not CTC itself. It can however be deduced by applying a simple mathematical formula over the elements of CTC.

Although the method of calculating the basic salary of an employee seems to be too obvious, it is not so in reality. One might think that it would be stated in the offer letter or on the Employment Contract directly. However, it is most often not the case. Salary is the periodical payment the employer makes towards the employee in exchange for services performed by the employee. The salary that is usually mentioned in the offer letter of an employee is the CTC (Cost to Company) and not the basic salary. As the name suggests, CTC is the total cost a company incurs by virtue of having an employee in a certain position in the organization. The salary paid to the employee on a monthly basis along with the other benefits rendered to the employee, combinedly constitutes the CTC.

Computing the Basic Salary

In simple terms, the Basic Salary Slip is the remuneration given to the employee in proportion to the services performed by them. It is the actual pay obtained after deducting additional factors such as the various bonuses and perks, and other compensations from the employer. In practice, the employer and the employee negotiate over the various components of the CTC and arrive at an agreed “take-home” salary. The structure of the CTC, however, varies with the position of the employee and also is different from organization to organization.

Use Vakilsearch’s take home salary calculator to calculate your in-hand salary. The salary breakup calculator will help determine your exact take home salary.

It is important that the employees are educated about the various components of CTC and are aware of how to compute the basic salary from the quoted CTC. For instance, an employee working in the IT (Information Technology) sector can receive a higher take-home amount, while another employee working in the production and manufacturing sector might be receiving more perks and allowances. Regardless of the industry, the method of calculation of the basic salary however remains the same.

As pointed out earlier, the CTC is a combination of various factors in addition to basic pay.

CTC = Basic Pay + Allowances + Reimbursements + Provident Fund (PF) + Gratuity + Taxes +Perquisites

Using the above, the basic pay or the basic salary calculation formula can be easily deduced. However, the employees must be educated about the various components of CTC before that.

Components Of CTC

  1. Basic Salary: The basic pay is the most important part of CTC and constitutes about 40-50% of the CTC. Various factors such as the genre of the organisation, the position, and skills of the employee can influence this factor
  2. Bonus: Bonuses are given to the employees as an acknowledgment of their exemplary work or as incentives, and are fully taxable
  3. Dearness Allowance (DA): Being a minor portion of the CTC, it is given to the employee to combat the rise in inflation. This is mostly followed by public sector companies.
  4. House Rent Allowance (HRA): Employees are provided with HRA to settle their expenses pertaining to accommodation if they are living out of a rental facility.
  5. Leave Travel Allowance (LTA): Employers give LTA to their employees to cover travel expenses that are incurred within the country. It however does not include food and accommodation charges.
  6. Conveyance Allowance: This is also like LTA but is given to cover the travel expenses incurred by the employees while shuttling to and from work.
  7. Miscellaneous Allowances: Apart from the allowances stated above, there might also be additional allowances like special allowances, and medical allowances that are fully taxable under the Income Tax Act, 1961.
  8. Provident Fund: This acts as a retirement fund for the employee and is contributed both by the employer and the employee. This amount falls under the list of deductions under the Income Tax Act, 1961.
  9. Gratuity: The employer contributes a certain sum of money to the employee’s account, but it can be accessed only after 5 years from the date of joining the organisation.
  10. Professional Tax: Apart from Income tax, the employees are also liable to pay professional taxes to the State government
  11. Reimbursements: The employer reimburses the employee for the telephone bills, fuel bills, etc. The employee is also provided with emoluments like food coupons. The employee however has to furnish the respective bill copies in order to claim the reimbursement.
  12. Perquisites: Although not monetary, the employer does provide the employees with non-monetary perks, which indeed makes the employee’s life easy. For instance, the employer providing a car for the employee, giving rent-free accommodation, etc would fall under the ambit of perquisites. The monetary value of the perquisites is then added to the CTC and also tax is paid for the respective value.

Having understood the various components of CTC, the basic salary can be calculated by eliminating all the factors other than the take-home salary.

Basic Pay =  CTC – ( Allowances + Reimbursements  + Provident Fund (PF) + Gratuity + Taxes +Perquisites)

Consider the below table:

Component of CTC Charges
Gross Salary 40,000
HRA 2000
DA 1000
Conveyance 1000
Medical Bill 5000
Other Allowance 3000
Basic Salary 28,000

By using the above formula, the basic salary can be deduced.

Basic Pay = 40,000 – (12,000) = ₹28000.

Thus, although CTC and basic salary are considered to be analogous to each other, they are quite different from each other. Further having sound knowledge of various components of the CTC will enable the employees to negotiate their salaries better. This would also give an insight to the employees on how to manage their taxes better.

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