Why is it necessary to register DSC on MCA? By Ankita - January 16, 2020 Last Updated at: Jul 06, 2021 2992 The Securities and Exchange Board of India (SEBI) has issued a circular on extending the use of digital signature certifications (DSC) till 31st December 2020. DSC is used for authentication/certification of filings/ submissions made under the SEBI Regulations, 2015 to the Stock Exchanges. This relaxation was because of the COVID-19 disruption. What is DSC? DSC or Digital Signature Certificate is a secure means of authenticating the documents that are filed electronically. Companies or LLPs (Limited Liability Partnerships) filing documents electronically on the MCA21 e-Governance program are required to use digital signatures of the authorized person/s to complete the e-filing process. These Digital Signature Certificates are issued by the agencies appointed by the office of the Controller of Certification Agencies (CCA) under the provisions of IT Act, 2000. However, these have a validity of one year and two years and are easily renewable upon expiry. There are three classes of DSCs issued by CCA. Class 1 These certificates are issued to individuals or private subscribers for both business and private use. This class of certificate is issued to confirm that the user name and other contact details lie within the database of the certifying authority. It is used to sign transactions that do not require high security. Class 2 The class 2 signature certificates are issued for the purpose of filing e documents such as IT return, Registrar of Companies filings, etc. and is mandatory for individuals/signatory authorities for the purpose of e-filing. Class 3 Vendors/ government entities like the Railways, Banks, etc who wish to participate in E-auctions/E-tenders anywhere in India must have a Class 3 digital signature certificate. What is the role of MCA? MCA or Ministry of Corporate Affairs, Government of India, looks after the administration of the Companies Act 2013, the Companies Act 1956, the Limited Liability Partnership Act, 2008 & other allied Acts along with promoting and sustaining competition in the market. Indeed, its other responsibilities include administration of Partnership Act, 1932, the Companies (Donations to National Funds) Act, 1951 and Societies Registration Act, 1980. The Ministry of Corporate Affairs also supervises the Institute of Chartered Accountants of India (ICAI), Institute of Company Secretaries of India (ICSI) and the Institute of Cost Accountants of India (ICAI). Registration of DSC on MCA Now that we have highlighted the role and importance of the Ministry of Corporate Affairs and Digital Signature Certificate, let us discuss further why it is necessary to register DSC on MCA. Any type of e-filing of documents or returns filed with the Government related to Income Tax, Registrar of Companies filings, etc. requires a Class 2 DSC (as discussed above). This makes it mandatory for any Director or Partner of a company or any professionals like Chartered Accountants, Company Secretaries, etc. falling under the ambit of MCA to register the DSC before filing any e-documents on the MCA portal. Annual returns of a company require DSC of the Director or Partner of the company. Hence, it is mandatory to register the same on the MCA portal. However, these individuals will not be able to file their annual returns if their DSC is not registered. Another important benefit is that the identity of the person using the Digital Signature Certificate is available with the MCA. And this prevents unauthorized use of the certificate. Obtain Your DSC Steps to be followed for the registration of DSC on MCA Step 1: Login to MCAs official website portal Step2: Click on “MCA Services” and further select “Associate DSC” This will open the following options: Step 3: Select the relevant option from the drop-down menu. The option should best describe the role of the person registering the DSC on the portal. In case of registering DSC as a Director/Designated Partner: Select ‘Director’ in case of Director/Designated Partner to update DIN (Director Identification Pin)/DPIN details. System will verify and approve the DIN if filled incorrectly. Else, it will be rejected. Fill in the Personal Details (as provided in the DIN application) and click “Next” If the details provided match the details as provided in the DIN application, the next step will be to click on ‘Select Certificate’ to select the DSC. System will validate the DSC with the details provided. Click on the ‘I Agree’ button after typing in the text for verification and the ‘Submit’. Finally, an acknowledgement message will be displayed indicating the successful registration of DSC on MCA for Director/Designated Partner. In case of registering DSC as a Practicing Professional: Select ‘Practicing Professional’ from the drop-down menu and fill in all the requisite details like the Membership Number and the Institute, etc. System will validate and approve this information and would prompt you to enter the Income Tax PAN. Once the PAN is verified, click on ‘Select Certificate’ to select the DSC System will validate the DSC with the details provided. Click on the ‘I Agree’ button after typing in the text for verification and the ‘Submit’. Finally, an acknowledgement message will be displayed indicating the successful registration of DSC on MCA. Note: Professionals of ICSI/ICAI/ICWAI having registered DSCs on the MCA21 portal with PAN and DIN numbers are requested to register the DSC with the role of practising professional.