What Documents Do I Need to Register a Small Firm?

Last Updated at: July 10, 2020
195
What Documents do I Need to Register a Small Firm

In India, every business must go through the company registration procedure and register themselves. However, the documents required for the incorporation of a company vary according to the type of firm or company. Additionally, if you want to register a Small Firm, you need to register it as a partnership firm or proprietorship firm. Here, we will discuss the documents required for the firm registration process in India. Therefore, we will also mention the list of documents required for the incorporation of a private limited company in India.

Before proceeding with the private limited company registration process, let’s turn our attention to a new Government initiative.

Firm registration process made simple for MSMEs

Starting from 1st July, enterprises can register themselves based on Aadhaar number alone. This is as per the new norms notified by the Government on 26th June 2020. Additionally, the enterprises are no longer required to upload certificates and documents for registering online. They can provide these details with a self-declaration. This new form of registration is named “Udyam Registration” and is made possible after the successful integration of the registration process with those of GST and Income Tax. Moreover, the details provided in the self-declaration will be duly verified by the authorities based on GSTIN and PAN. Additionally, those who do not have Aadhaar can approach the Single Window Systems along with their identity proof for Aadhaar enrollment request, bank passbook copy, voter ID card, driving license, or passport. Similarly, the Single Window Systems will facilitate registration after receiving the Aadhaar number.

For those who do not have Aadhaar, here is the list of documents required for Pvt ltd company, partnership firm, and proprietorship firm registration-

1. A) Documents required for ltd company registration process

  The documents required for online private limited company registration are as follows-

  • PAN cards of the proposed directors of the company
  • Additionally, valid Address proof for each of the directors ( anyone from Bank statement/Utility bill/ passport/Voter ID/Aadhaar Card/Driving License)
  • Likewise, Passport-size photographs ( 3 each) for each of the directors
  • Consent to operate as a director in DIR-2 form, along with DIN details
  • Additionally, a declaration by subscribers and directors in Form INC-9
  • Application by subscribers and directors for Digital Signature Certificate (DSC)
  • Moreover, proof of the registered office address of the company ( Anyone from registered title document/sale deed in the name of the company/Recent Utility Bill)
  • Likewise, for a rented office- NoC from the owner for using the property as a registered office address, Notarised Rent  or Lease agreement
  • Further, copy for board resolution or formal authorization for use of company name or trademark
  • MoA or Memorandum of Association
  • Similarly, AoA or Articles of Association

register for your company

  1. B) Documents required for partnership firm registration process

  • Certified copy of the Partnership Deed
  • Proof of the registered business address ( Anyone from registered title document in the name of the firm/Recent Utility Bill/ Notarised Rent  or Lease agreement )
  • PAN Card or Aadhar card of all the partners
  • Photos of all the Partners
  1. C) Documents required for proprietorship firm registration process

  • PAN Card or Aadhaar Card of the proprietor
  • Proof of the registered business address ( Anyone from registered title document in the name of the firm/Recent Utility Bill/ Notarised Rent  or Lease agreement )
  • Current account details of the proprietor
  • Photograph of the proprietor

Frequently asked questions

1. What is a sole proprietorship business?

Ans: Simply put, a sole proprietorship is a small and independent business owned and managed by a single individual. It is one of the easiest businesses to maintain. This sheer ease of operations makes sole proprietorship businesses very popular across the unorganized business sector, particularly among the small merchants and traders.

2. Can the registration certificate of my firm be cancelled?

Ans:  A registration certificate or certificate of incorporation can be revoked in case of the dissolution of the firm. A firm automatically comes to dissolution when all the partners or all but one partner proclaim insolvent.  It can come under dissolution if the firm is found involved in unlawful activities (such as trading illegal products), engaged with practices that are against the interest of the country, or engaged in corporate malpractices. 

3. How much time does it take to register a small firm?

Ans:  In normal circumstances, it may take up to 14 working days to register a small firm. However, the time required may vary as per the prevailing rules of the concerned state. The time needed for registration of the firm depends upon the processing time taken by a particular state. 

 

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What Documents Do I Need to Register a Small Firm?

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In India, every business must go through the company registration procedure and register themselves. However, the documents required for the incorporation of a company vary according to the type of firm or company. Additionally, if you want to register a Small Firm, you need to register it as a partnership firm or proprietorship firm. Here, we will discuss the documents required for the firm registration process in India. Therefore, we will also mention the list of documents required for the incorporation of a private limited company in India.

Before proceeding with the private limited company registration process, let’s turn our attention to a new Government initiative.

Firm registration process made simple for MSMEs

Starting from 1st July, enterprises can register themselves based on Aadhaar number alone. This is as per the new norms notified by the Government on 26th June 2020. Additionally, the enterprises are no longer required to upload certificates and documents for registering online. They can provide these details with a self-declaration. This new form of registration is named “Udyam Registration” and is made possible after the successful integration of the registration process with those of GST and Income Tax. Moreover, the details provided in the self-declaration will be duly verified by the authorities based on GSTIN and PAN. Additionally, those who do not have Aadhaar can approach the Single Window Systems along with their identity proof for Aadhaar enrollment request, bank passbook copy, voter ID card, driving license, or passport. Similarly, the Single Window Systems will facilitate registration after receiving the Aadhaar number.

For those who do not have Aadhaar, here is the list of documents required for Pvt ltd company, partnership firm, and proprietorship firm registration-

1. A) Documents required for ltd company registration process

  The documents required for online private limited company registration are as follows-

  • PAN cards of the proposed directors of the company
  • Additionally, valid Address proof for each of the directors ( anyone from Bank statement/Utility bill/ passport/Voter ID/Aadhaar Card/Driving License)
  • Likewise, Passport-size photographs ( 3 each) for each of the directors
  • Consent to operate as a director in DIR-2 form, along with DIN details
  • Additionally, a declaration by subscribers and directors in Form INC-9
  • Application by subscribers and directors for Digital Signature Certificate (DSC)
  • Moreover, proof of the registered office address of the company ( Anyone from registered title document/sale deed in the name of the company/Recent Utility Bill)
  • Likewise, for a rented office- NoC from the owner for using the property as a registered office address, Notarised Rent  or Lease agreement
  • Further, copy for board resolution or formal authorization for use of company name or trademark
  • MoA or Memorandum of Association
  • Similarly, AoA or Articles of Association

register for your company

  1. B) Documents required for partnership firm registration process

  • Certified copy of the Partnership Deed
  • Proof of the registered business address ( Anyone from registered title document in the name of the firm/Recent Utility Bill/ Notarised Rent  or Lease agreement )
  • PAN Card or Aadhar card of all the partners
  • Photos of all the Partners
  1. C) Documents required for proprietorship firm registration process

  • PAN Card or Aadhaar Card of the proprietor
  • Proof of the registered business address ( Anyone from registered title document in the name of the firm/Recent Utility Bill/ Notarised Rent  or Lease agreement )
  • Current account details of the proprietor
  • Photograph of the proprietor

Frequently asked questions

1. What is a sole proprietorship business?

Ans: Simply put, a sole proprietorship is a small and independent business owned and managed by a single individual. It is one of the easiest businesses to maintain. This sheer ease of operations makes sole proprietorship businesses very popular across the unorganized business sector, particularly among the small merchants and traders.

2. Can the registration certificate of my firm be cancelled?

Ans:  A registration certificate or certificate of incorporation can be revoked in case of the dissolution of the firm. A firm automatically comes to dissolution when all the partners or all but one partner proclaim insolvent.  It can come under dissolution if the firm is found involved in unlawful activities (such as trading illegal products), engaged with practices that are against the interest of the country, or engaged in corporate malpractices. 

3. How much time does it take to register a small firm?

Ans:  In normal circumstances, it may take up to 14 working days to register a small firm. However, the time required may vary as per the prevailing rules of the concerned state. The time needed for registration of the firm depends upon the processing time taken by a particular state. 

 

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