UDIN – Authenticating The Document Verification

Last Updated at: March 06, 2020
493
UDIN- Authenticating The Document Verification

What is UDIN?

UDIN stands for Unique Document Identification Number. Brought into effect from 1st July 2018, by the Institute of Chartered Accountants of India (ICAI), the UDIN serves the purpose of securing the documents and information of the entities from the misleading authorities. The issuing of UDIN for registration of each document was made compulsory by the ICAI from 1st January 2019. 

For obtaining the UDIN for the registration of documents, it is mandatory for the practising chartered accountant to be registered on the ICAI portal, without which they won’t be able to obtain the Unique Document Identification Number

Registration on the UDIN portal

All the practising chartered accountants with a full-time Certificate of Practise (CoP) are eligible to register on the Unique Document Identification Number portal. The procedure for registration on the UIDAI portal is as follows:

  • Open the UDIN ICAI portal from the link
  • On this page, under the member login section, click on the ‘First time Sign up’ option.
  • Enter all the required details, namely, 6-digit membership number, DOB and the date of enrollment.
  • After this, click on the ‘Sign up’ option. Further, an OTP is sent on the registered mobile number and email address. 
  • Enter the OTP. After this, the login credentials are sent on the registered email.

Get free legal advice now

Procedure for the generation of UDIN for documents

After the registration for the individual account is completed, the chartered accountant is eligible for obtaining the UDIN for the legal and financial documents. The steps to register the document for UDIN are as follows:

  • Open the UDIN portal 
  • Next, log in on the portal with the credentials that were sent on the mail after registration.
  • One can change the password whenever they want, however for security purposes, one must change the password after the first login itself.
  • Next, after logging in, click on the ‘Generate UDIN’ tab.
  • After the next page, enter all the details as per the requirements. 
  • The required details include:
    • Membership number
    • Name
    • Email address
    • Name and registration of the firm
    • Client reference code
    • Date of document and description
    • Keywords
  • After filling in all these details, click on the option ‘Send OTP’.
  • Next, after entering the OTP, a page with all the details opens up for the final verification. In case, there is any mistake in the details, one can click the back option, else click on the submit option.
  • Once the details are submitted, they cannot be rectified.
  • After this finally, the UDIN is generated. This UDIN can be used either as a watermark or just written with a pen on the document so registered.

The document identification number birth certificate is not related, and no personal document submission is required as the UDIN is used for the registration of just legal and financial reports and documents.

UDIN – The format

The Unique Document Identification Number is an 18-digit unique number, the format of which includes:

  • The first two digits being the last two of the present year, YY. Example: 20 for 2020.
  • The next 6 digits are the membership number of the individual.
  • After this, the last 10 digits are random alpha-numeric digits generated automatically by the system.

Applicability of UDIN and Helpline

The UDIN can be used both on physical and digital documents, however, they can only be generated digitally online through the portal. These are produced as an identity of the verification of documents on being asked by an authority. 

Although the details on the document registered for Unique Document Identification Number cannot be modified under any circumstances, however, they can be revoked under which certain changes can be made, or a request for the cancellation of the document can also be made.

The individuals can reach out for any help on the email address: udin@icai.in, or through the helpline number: PDC Department – (011) 3011 0444  

Conclusion

As such, the UDIN is a great measure taken by the committee of ICAI for the security of the registration of legal documents and their verification, by protecting them from third-party access. 

 

0

UDIN – Authenticating The Document Verification

493

What is UDIN?

UDIN stands for Unique Document Identification Number. Brought into effect from 1st July 2018, by the Institute of Chartered Accountants of India (ICAI), the UDIN serves the purpose of securing the documents and information of the entities from the misleading authorities. The issuing of UDIN for registration of each document was made compulsory by the ICAI from 1st January 2019. 

For obtaining the UDIN for the registration of documents, it is mandatory for the practising chartered accountant to be registered on the ICAI portal, without which they won’t be able to obtain the Unique Document Identification Number

Registration on the UDIN portal

All the practising chartered accountants with a full-time Certificate of Practise (CoP) are eligible to register on the Unique Document Identification Number portal. The procedure for registration on the UIDAI portal is as follows:

  • Open the UDIN ICAI portal from the link
  • On this page, under the member login section, click on the ‘First time Sign up’ option.
  • Enter all the required details, namely, 6-digit membership number, DOB and the date of enrollment.
  • After this, click on the ‘Sign up’ option. Further, an OTP is sent on the registered mobile number and email address. 
  • Enter the OTP. After this, the login credentials are sent on the registered email.

Get free legal advice now

Procedure for the generation of UDIN for documents

After the registration for the individual account is completed, the chartered accountant is eligible for obtaining the UDIN for the legal and financial documents. The steps to register the document for UDIN are as follows:

  • Open the UDIN portal 
  • Next, log in on the portal with the credentials that were sent on the mail after registration.
  • One can change the password whenever they want, however for security purposes, one must change the password after the first login itself.
  • Next, after logging in, click on the ‘Generate UDIN’ tab.
  • After the next page, enter all the details as per the requirements. 
  • The required details include:
    • Membership number
    • Name
    • Email address
    • Name and registration of the firm
    • Client reference code
    • Date of document and description
    • Keywords
  • After filling in all these details, click on the option ‘Send OTP’.
  • Next, after entering the OTP, a page with all the details opens up for the final verification. In case, there is any mistake in the details, one can click the back option, else click on the submit option.
  • Once the details are submitted, they cannot be rectified.
  • After this finally, the UDIN is generated. This UDIN can be used either as a watermark or just written with a pen on the document so registered.

The document identification number birth certificate is not related, and no personal document submission is required as the UDIN is used for the registration of just legal and financial reports and documents.

UDIN – The format

The Unique Document Identification Number is an 18-digit unique number, the format of which includes:

  • The first two digits being the last two of the present year, YY. Example: 20 for 2020.
  • The next 6 digits are the membership number of the individual.
  • After this, the last 10 digits are random alpha-numeric digits generated automatically by the system.

Applicability of UDIN and Helpline

The UDIN can be used both on physical and digital documents, however, they can only be generated digitally online through the portal. These are produced as an identity of the verification of documents on being asked by an authority. 

Although the details on the document registered for Unique Document Identification Number cannot be modified under any circumstances, however, they can be revoked under which certain changes can be made, or a request for the cancellation of the document can also be made.

The individuals can reach out for any help on the email address: udin@icai.in, or through the helpline number: PDC Department – (011) 3011 0444  

Conclusion

As such, the UDIN is a great measure taken by the committee of ICAI for the security of the registration of legal documents and their verification, by protecting them from third-party access. 

 

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