Procedure for Change of Private Limited Company Name

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Changing the name of a private limited company is far more complicated than you may think. Section 13 of the Companies Act, 2013 states that if a private limited company needs to change its name, a special resolution has to be passed in a general board meeting. The general board meeting has to be called upon for this cause especially, and the minutes of the meeting recorded for submission to the Ministry of Corporate Affairs (MCA) with the request for name change.

The reason for these formalities is that private limited company names are legally registered with the MCA. Therefore, you will also need to involve the board of directors and get the approval of shareholders before receiving the approval of the MCA. Although the whole procedure looks tedious, a stepwise approach can help in dealing with difficulties.
This article focuses on the step-by-step procedure to change the name of your private limited company.

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Changing the Private Limited Company Name

Step 1: Board Resolution

The board needs to authorise a change in the name of the private limited company and authorise a director or company secretary to apply for the same to the MCA. At the same time, a decision needs to be taken to convene another board meeting for a change of name (after approval) and also to make changes in the Memorandum and Articles of Association (MoA and AoA).

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Step 2: Check Availability

The application sent by the director or company secretary (or any authorised person) will be filed with the MCA. The procedure is similar to the application submitted during company incorporation and the new name should be in adherence to the naming guidelines given in the Companies Act, 2013.

Step 3: Special Resolution

If the name is approved, the company must hold an extraordinary general meeting to pass a special resolution for the change of company in the name and the same changes in the MoA and AoA.

Step 4: Approval of Company Name Change

Once the special resolution is passed, you will need to file this with the Registrar of Companies. A form 1B, along with the requisite fee for name change, as given by MCA, needs to be submitted to get the final approval. This is the crucial stage, and once you are through this, the next procedures are simple.

Step 5: New Certificate of Incorporation

If the Registrar is satisfied with the application, it will issue a new certificate of incorporation. This certificate is a clear indication that the name of the company has been changed, and all the documents and any communication will be effective with the use of the changed name, after they are incorporated in MoA and AoA.

Step 6: Alter the MoA and AoA

With the new certificate issued, you can now alter the MoA and AoA. This will finalise the procedure.
Although a new incorporation certificate is issued (with the changed name), all the other legal formalities remain the same, and the company cannot get out of any past obligations to them.

Frequently Asked Questions

Can you view your old tax returns online?

Submitting Form 4506, a request for government attested copies of tax returns from www.irs.gov to the nearest IRS office lets you receive old return details up to 6 years.Learn More about Income Tax filing


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In the place of claiming Maternity, Sickness and Disablement Benefits, the 1.75% of your contribution and 4.75% of your employer contribution to ESIC can be claimed.More info on ESI registration


Is Fssai mandatory for packaged drinking water?

FSSAI is needed with 3% of water left in this world, of which the unclean water requires filtration plants to clean them before packaging and consumption. More information on FSSAI


Benefit of being ISO certified

Improved Customer satisfaction along with Employee support is benefitted by the company because of ISO 9001 certification. More on ISO Certification


Should TDS be deducted on GST amount?

TDS collected by both Central and State as CGST and SGST at 1% is levied on all good and services of the establishment by showing it on the cost price.Details on TDS Return Filing


Is there any fees for MSME registration?

Registration Fees is Nil, where an enterprise is only expected to fill in the Udyog Aadhar Memorandum and tender to any of the MSMEs in India.Learn more about SSI/ MSME Registration

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