Key Elements of a Non-Disclosure Agreement By Athulya - May 31, 2019 Last Updated at: Sep 30, 2020 5217 Key elements of a non disclosure agreement In April, 2020, The Kerala Government intimated the Kerala High Court about steps taken by them to ensure security of citizen-centric data during the COVID-19 pandemic. The Govt said that stringent provisions have been incorporated in the Non-Disclosure Agreement (NDA) with Sprinkler, the US-based tech giant, to ensure the same. In various business contracts there arises a need for one party to share certain confidential information with another party. However, it is essential to ensure that while you are sharing confidential information, the other party respects the same, uses it only for the manner prescribed and does not use the confidential information to the detriment of the party sharing it. This is often done through what is called a Confidentiality Agreement or a Non-Disclosure Agreement (NDA). This article seeks to analyse the key elements that are present in every kind of NDA. Parties to the Agreement This element of defining the parties to the agreement is a pretty straightforward exercise through which the parties to the agreement are named in the form of disclosing party (the party that is sharing confidential information) and the recipient (the party that is receiving confidential information). However, one needs to keep in mind that such parties need to be clearly specified and it should be clearly mentioned whether subsidiaries or group companies can be privy to such information. It should also be mentioned as to whether the party is permitted to reveal such confidential information to other parties such as a partner or agent that this party is working with. Defining Confidential Information This section needs to define as to what information would come within the purview of the NDA. While the disclosing party would want to draft this in as broad a manner as possible to bring all sorts of information under this purview, the recipient would want to ensure that the information is clearly identified and not of a very broad nature such that the recipient is aware of what can be disclosed and what cannot be. One tricky aspect is to make clear as to whether oral information can be made confidential or whether the confidentiality agreement would only be restricted to the information given in writing. One way of dealing with such a situation could be that oral information could be treated as confidential as long as the same is also provided in writing within a short specified time frame. Get Your Legal Documents Prepared by Experts Scope of the Confidential Information The scope of the confidential information is one of the most salient features of the NDA where the scope as to the use of the confidential agreement is fleshed out. An NDA usually consists of two parts, one where the confidential information is to be kept secret and the other which determines the purposes for which the confidential information is to be used. Thus, from the disclosing party’s point of view, it is essential to keep the scope narrow and well defined such that their confidential information isn’t used for more purposes than envisaged by the party. Exclusions from Confidentiality Treatment Each NDA needs to have certain exclusions from the treatment of confidentiality. Essentially, this section seeks to address certain scenarios under which it would be too burdensome for the recipient to keep the information confidential. Some of the exclusions include information which is already available to the recipient through some other means, information which is in the public domain, information which the recipient has developed on its own or has received the same through some other party, independent of the disclosing party. There also arise occasions through which the recipient might have to disclose information through a court order and is bound by law to do so. There should be a detailed exclusions clause governing such instances. Term of the Agreement From the point of view of the disclosing party, they would like the term of the agreement to last for as long as possible. However, from the point of view of the recipient, they would like a definite term to exist on the confidentiality agreement, the reason for the same being that most of the information becomes redundant after a particular point in time and it is a cumbersome task to keep ensuring that one is not violating the NDA even when such information has become redundant. A reasonable term on a particular agreement would depend on the nature of the industry and the nature of the information that the NDA seeks to protect. However, by and large, most NDAs have a term of two years. There are a host of other terms which are important to the proper functioning of an NDA such as the prohibition on employee solicitation, the jurisdiction of courts in case of a dispute, and a reiteration that merely sharing of confidential information by the disclosing party does not give the recipient a right over such information. Since intellectual property and confidential information often forms a key aspect of any business, such clauses should be carefully negotiated and drafted.