How to file TDS returns online?

Last Updated at: October 22, 2019

TDS implies for Tax Deducted At Source. It is a kind of advance tax which any company or an employer deducts before making any payment to the receiver. The government generates revenues by imposing TDS on the earnings of any company or employer. TDS is applicable to various incomes such as salary, commission, rent, professional fees, income earned on securities, insurance commission etc. apart from deducting the tax and depositing it in the government’s account, the deductor is also required to file for a TDS return to the Income-tax department, on a quarterly basis.

The TDS return filed should contain a valid Tax Deduction and Collection Account Number (TAN) and Permanent Account Number (PAN) of the deductor, PAN of the payee, amount of tax paid, details of TDS Challan, mode of payment etc.  There are different types of forms for filing TDS return, depending upon the purpose of deduction of TDS.

Form 24Q: Statement of tax deducted at source from salaries

Form 26Q: Statement of tax deducted at source on all payments except salaries

Form 27Q: Statement of deduction of tax from interest, dividend, or any other sum payable to non-residents

Form 27EQ: Statement of collection of tax at source

TDS returns due dates:

From July 2016, the due date for filing TDS return online as well as physical has been fixed as follows:

Procedure for filing TDS returns online:

Sometimes uploading a TDS return on different portals can be challenging and tiresome for some taxpayers. Therefore, to ease the process, the income tax department has provided a procedure for uploading the same and we will be covering this topic in detail. Given below is the step by step procedure of filing TDS return online.

What are the prerequisites for filing TDS?

  • A valid TAN that has to be registered for e-filing.
  • The TDS statements should be prepared using the Return Preparation Utility (RPU) software, provided on the income tax department website and the RPU must be verified using File Validation Utility (FTU).
  • A valid Digital Signature Certificate (DSC) which serves as a proof of identity of an individual should be registered if uploading through the DSC method.
  • The bank account of the company or the employer filing for TDS return should be linked with AADHAR if uploading through the EVC method.

How to upload TDS statements on the Income Tax portal: 

Step 1: Open the site and being a registered user, click on ‘Login Here’.

Step 2: After entering your login details, click on ‘Login’. The user id here will be the Tax Deduction and Collection Account Number (TAN).

STEP 3: Once you have logged in, click on the ‘Upload TDS’ option under the TDS tab.

E-file Your Income Tax Returns

Step 4: A form will be provided where you will need to select the correct details like FVU Version, financial year for which you want to file the return, form name, the quarter in which the return is being filed and the upload type. Once the details are selected, click on ‘Validate’.

P.S: TDS statements can be uploaded only from FY 2010-11 and only regular statements can be uploaded on the income tax portal.

Step 5: There are two ways in which validation of returns can be done:

  • Validation using the Digital signature certificate (DSC)
  • Validation using Electronic verification code

Validation using the DSC: the TDS returns can be uploaded using DSC.  This step begins with first ‘uploading the TDS zip file’ and then attaching the digital signature file. Then, click on ‘Upload’


Once the TDS return has been uploaded, a message will be displayed that you have successfully uploaded the statements. You will receive a confirmation mail to your registered email ID as shown below.

Validation using EVC: After step 4, if you have not been able to generate a DSC, you can still validate the TDS statements using an electronic verification code (EVC). Upload the TDS zip file and click on ‘Click here to E- verify’.

Once the TDS return has been uploaded, a message will be displayed that you have successfully uploaded the statements. You will receive a confirmation mail to your registered email ID.

Select any option out of the three choices, enter the EVC and click on ‘Submit’.

The return has been filed and afterwards, you can also check the status of your refund:

  • The status of refund will be sent to your registered email-id from the Income Tax department.
  • By using the PAN you can check the status as well on
  • By calling the Income Tax Department Centralized Processing Centre, Bangalore.

Points to be noted:

  • If the Income Tax department is delaying your TDS refund, then they must pay you the amount with an interest rate of 6%. This provision is listed under the section 244A of the Income Tax Act. This interest is applicable from assessment year when TDS return has been filed with the due date.
  • Also note that if the amount or the refund to be paid is less than 10% of the income tax payable, the IT Department will not be paying any interest.

If you have committed any error while filing your returns and need to amend it, you can also file a Revised TDS return.