Online EPF Registration for Employers

Last Updated at: Sep 24, 2020
EPF Registration for employers
The retirement fund body EPFO revised KYC details of 73.58 lakh customers so they could access a host of its online services.


According to the Employees Provident Funds and Miscellaneous Provisions Act, 1952 Employees Provident Fund (EPF) is a scheme. It is controlled under the purview of the Employees Provident Fund Organization (EPFO) which is one of the world’s largest social security organizations in terms of the clientele and the volume of the financial transactions undertaken. In general, EPF is a benefit provided to an employee during retirement by the organization.

Companies which have the strength of 20 employees or more should register themselves according to the Employees Provident Funds and Miscellaneous Provisions Act, 1952. Co-operative societies should register if the strength of employees is 50 or more than that.

The Central Government can also make it mandatory for the organizations with less than 20 employees to contribute towards the EPF by giving them a two months notice. On a voluntary basis, organizations with less than 20 employees can also contribute towards the EPF. The employer and the employee each contribute 12% of the employee’s basic salary towards the EPF. If the organization has less than 20 employees, 10% should be contributed instead of 12%.

Get EPFO Registration

Procedure for EPF registration for employers

Step 1: Registering the organization with EPFO
One should visit the EPFO website and register the organization in the unified portal, according to the option “Establishment Registration”.

Step 2: Reading and understanding of User Manual
After clicking on the “Establishment Registration” it will take to the next page known as “Instruction Manual”. A new user should download and read the complete instruction manual before the registration process.

Step 3: Registering a Digital Signature Certificate (DSC)
The employers who are already registered can log in with their details i.e. with the Universal Account Number (UAN) and password. This instruction manual will describe the process of Employer Registration which should be followed by registration of DSC of the employer. Getting DSC registered is a requirement for submitting the fresh application for registration.

Step 4: Filling the details of the employer
Click on the “I have read the instruction manual”. Afterwards, click on the “Register Button” which is mentioned below. By this, you will be guided to a new page where all the details of the employer should be filled. The fields marked with the red star (asterisk) should be mandatorily filled.

Step 5: Filling the details correctly

First Name- The first name, middle name and last name must be entered exactly as provided to the Income Tax Department. Any difference in the name in accordance with the Income Tax Department will lead to rejection when data is verified online.

User Name- One can select the username of their choice. The system will immediately show if the same username is available or not.
Employer PAN: Once the employer’s PAN is entered, a message will appear showing if the employer is registered or not previously. PAN will also be verified and online application will be permitted.

Security Question & Answer: One can select the hint question and answer of their choice which will be helpful in case if they forget the password. After filling this, the registration process gets completed and one needs to fill the CAPTCHA Code and then click on the Get Pin button.

Mobile PIN: The individual will get the pin number on the same mobile number with which they have registered and then click on “I agree to the above declaration”.

Activating email link: An email link will be sent to the mentioned email ID which should be activated to enable the submission of an application for the online registration of the establishment.

List of documents for EPF registration
Employers should furnish certain documents as proof for successfully registering EPF such as-

1) A copy of the partnership deed if the company is a registered partnership firm.
2) A copy of the certificate of incorporation for a public or private limited company. This certificate should be issued by the Registrar of Companies (RoC).
3) Societies must furnish a copy of the registration certificate.
4) Public and private limited companies should submit a copy of Memorandum of Association and Articles of Association.
5) Societies must furnish a copy of the objects and rules of the society.
6) All the legal documents which are necessary under the Income Tax Act.
7) PAN details of the company.
8) Partition deed.
9) Proof of incorporation.
10) Salary Details of the employees.
11) Balance sheet details.
12) PF statement and salary.
13) The number of employees who have worked for the organization for the month.
14) If the organization has registered for GST, the certificate should be submitted.
15) First sale bill.
16) Cross cancelled the cheque.
17) Bank details such as name, IFSC code, branch and address of the bank.
18) Raw material and Machinery purchased for the first time

Until the financial year 2017-18, the EPF interest rate was 8.55 per cent. In terms of the returns from a debt instrument, EPF generally stands tall. The money is sovereign-backed and the interest earned is tax-free. In fact, it enjoys the exempt, exempt, exempt (EEE) status as the contributions are deductible from income. Therefore, it is better to transfer the PF account during the time of switching jobs and avoid withdrawing the amount.

A lawyer with 14 years' experience, Vikram has worked with several well-known corporate law firms before joining Vakilsearch.