EPF Registration For Employers: The Complete Procedure

Last Updated at: March 18, 2020
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Latest Update

An e-inspection system will be started very soon by EPFO to keep an eye on the voluntary compliance by the employers.

what are the documents required for EPF registration for employers

Under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1956, the Employees Provident Fund Organization (EPFO) launched the Employees Provident Fund (EPF) scheme for the financial security of the employees after retirement. Under this scheme, an equal amount is contributed by both the employer and employee as a method of savings, increasing employee-organization relations, helping the employee enjoy several benefits. 

All the companies and organizations whose strength exceeds a total of 20 employees have to register mandatorily for EPF. The amount contributed to EPF by the employer and employee, in this case, is 12% of basic wages along with dearness and retaining allowance. However, the companies with a strength of less than 20 can also register voluntarily for EPF for their employees, and in this case, the amount contributed is 10%. 

  1. Documents required for PF registration for employer

  2. EPF registration for employers: The procedure

  3. Conclusion

Documents required for PF registration for employer

The EPF registration for employers can be done both through online and offline methods. But, before that, a list of documents has to be submitted by the employer depending on the type of entity. As such, the list of documents required for PF registration of employer is as follows:

  • Proprietorship Firms: 
    1. Name of applicant/employer
    2. PAN card details
    3. Valid ID which includes driving license, passport, voter ID card
    4. Address proof of the place in which the business is being carried out
    5.  Residential address proof
    6. Phone number
  • Society/Trust (Co-operatives):
    1. Incorporation certificate
    2. Memorandum of Association (MoA)
    3. PAN card details
    4. Details of the president of the society and its members
    5. Address proof
register your epf online
  • Partnership firms:
    1. Certificate of registration for the firm
    2. Deed of partnership
    3. ID proof of all the partners of the firm – Driving license, passport, voter ID card
    4. Details of all the partners of the firm 
    5. ID proof and address proofs of the partners
  • Limited Liability Partnership/ Company:
    1. Incorporation certificate
    2. Director’s ID proof
    3. Director’s Digital Signature Certificate (DSC)
    4. Details of all the directors
    5. Address and ID proof of the directors
    6. Memorandum of Association (MoA) and Articles of Association (AOA)
  • Other entities:
    1. Bill of the first sale
    2. Bill of the first purchase of the machinery and other raw materials
    3. Bank details namely account number, IFSC code, name, address, and other details
    4. Monthly strength of employees’ record
    5. Salary details 
    6. Provident fund (PF) details
    7. Cross cancelled cheque

 As such, according to the type of entity, one must keep the documents required for PF registration of the employer before registering themselves with the EPFO.

EPF registration for employers: The procedure

The EPF registration for employers can be done through simple steps, with the online option being the most preferred and convenient one. Once you have all the documents required for PF registration of the employer, the procedure for online EPF registration for the employer is as follows:

  • Visit the official EPFO portal with the link
  • On the home page, click on the option of “Establishment Registration”. 
  • Further, a new page opens up through which you can download the instructions manual for the EPF registration for employers
  • Before submitting a new application, it is mandatory to get DSC registered, the steps for which are mentioned in the manual for the online EPF registration of the employer
  • On the next page, click on the sign-up option. In case, you have already registered, log in using the credentials, i.e., the UAN and password.
  • On the sign-up page, enter the name, email and other details accordingly.
  • After signing up on this page, click on the option of “Registration for EPFO-ESIC”.
  • On the next page that opens up, click on the option of “Apply for New Registration”.
  • After clicking on this, you are provided with two options, which include the “Employees’ State Insurance Act” and “Employees Provident Fund and Miscellaneous Provision Act, 1956.” 
  • Choose the suitable option, and click on the “Submit” option.
  • Next, a new page opens up, where you are required to fill all the details for the online EPF registration for the employer. These include:
    • Details of establishment
    • Employer and employee details
    • Identity proofs
    • Details related to work and others
  • After this, if you want to review the summary of the document, you can check it through the dashboard.
  • Further, click on the “Submit” option to complete the registration.
  • After this, the Digital Signature Certificate (DSC) of the employer has to be submitted, and its submission is mandatory in the case of a new application. 
  • After the completion of registration, a confirmation mail is sent to the respective email address.

Conclusion

With the above-mentioned steps and requirements, one can easily complete the online EPF registration for the employer and even the employee. All one needs to do is provide the right set of documents, and get the registration done on time, failing which they will be liable to a penalty. 

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EPF Registration For Employers: The Complete Procedure

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Under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1956, the Employees Provident Fund Organization (EPFO) launched the Employees Provident Fund (EPF) scheme for the financial security of the employees after retirement. Under this scheme, an equal amount is contributed by both the employer and employee as a method of savings, increasing employee-organization relations, helping the employee enjoy several benefits. 

All the companies and organizations whose strength exceeds a total of 20 employees have to register mandatorily for EPF. The amount contributed to EPF by the employer and employee, in this case, is 12% of basic wages along with dearness and retaining allowance. However, the companies with a strength of less than 20 can also register voluntarily for EPF for their employees, and in this case, the amount contributed is 10%. 

  1. Documents required for PF registration for employer

  2. EPF registration for employers: The procedure

  3. Conclusion

Documents required for PF registration for employer

The EPF registration for employers can be done both through online and offline methods. But, before that, a list of documents has to be submitted by the employer depending on the type of entity. As such, the list of documents required for PF registration of employer is as follows:

  • Proprietorship Firms: 
    1. Name of applicant/employer
    2. PAN card details
    3. Valid ID which includes driving license, passport, voter ID card
    4. Address proof of the place in which the business is being carried out
    5.  Residential address proof
    6. Phone number
  • Society/Trust (Co-operatives):
    1. Incorporation certificate
    2. Memorandum of Association (MoA)
    3. PAN card details
    4. Details of the president of the society and its members
    5. Address proof
register your epf online
  • Partnership firms:
    1. Certificate of registration for the firm
    2. Deed of partnership
    3. ID proof of all the partners of the firm – Driving license, passport, voter ID card
    4. Details of all the partners of the firm 
    5. ID proof and address proofs of the partners
  • Limited Liability Partnership/ Company:
    1. Incorporation certificate
    2. Director’s ID proof
    3. Director’s Digital Signature Certificate (DSC)
    4. Details of all the directors
    5. Address and ID proof of the directors
    6. Memorandum of Association (MoA) and Articles of Association (AOA)
  • Other entities:
    1. Bill of the first sale
    2. Bill of the first purchase of the machinery and other raw materials
    3. Bank details namely account number, IFSC code, name, address, and other details
    4. Monthly strength of employees’ record
    5. Salary details 
    6. Provident fund (PF) details
    7. Cross cancelled cheque

 As such, according to the type of entity, one must keep the documents required for PF registration of the employer before registering themselves with the EPFO.

EPF registration for employers: The procedure

The EPF registration for employers can be done through simple steps, with the online option being the most preferred and convenient one. Once you have all the documents required for PF registration of the employer, the procedure for online EPF registration for the employer is as follows:

  • Visit the official EPFO portal with the link
  • On the home page, click on the option of “Establishment Registration”. 
  • Further, a new page opens up through which you can download the instructions manual for the EPF registration for employers
  • Before submitting a new application, it is mandatory to get DSC registered, the steps for which are mentioned in the manual for the online EPF registration of the employer
  • On the next page, click on the sign-up option. In case, you have already registered, log in using the credentials, i.e., the UAN and password.
  • On the sign-up page, enter the name, email and other details accordingly.
  • After signing up on this page, click on the option of “Registration for EPFO-ESIC”.
  • On the next page that opens up, click on the option of “Apply for New Registration”.
  • After clicking on this, you are provided with two options, which include the “Employees’ State Insurance Act” and “Employees Provident Fund and Miscellaneous Provision Act, 1956.” 
  • Choose the suitable option, and click on the “Submit” option.
  • Next, a new page opens up, where you are required to fill all the details for the online EPF registration for the employer. These include:
    • Details of establishment
    • Employer and employee details
    • Identity proofs
    • Details related to work and others
  • After this, if you want to review the summary of the document, you can check it through the dashboard.
  • Further, click on the “Submit” option to complete the registration.
  • After this, the Digital Signature Certificate (DSC) of the employer has to be submitted, and its submission is mandatory in the case of a new application. 
  • After the completion of registration, a confirmation mail is sent to the respective email address.

Conclusion

With the above-mentioned steps and requirements, one can easily complete the online EPF registration for the employer and even the employee. All one needs to do is provide the right set of documents, and get the registration done on time, failing which they will be liable to a penalty. 

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