Documents required for incorporating a Private Limited Company

Last Updated at: Jul 06, 2021
What are the documents required for incorporating a Private Limited company?
A new process of Classification and Registration of private enterprises has started from 1st July 2020. An enterprise for this purpose will be known as Udyam and its Registration Process will be known as ‘Udyam Registration’. The Ministry has expressed confidence that this process will be extremely simple, seamless entrepreneur-friendly.


Company registration with MCA is one of the most essential aspects to give your business its legal status. If you think the process is tedious with the extensive amount of documentation, you may be wrong. Yes, the documents required for incorporating your private limited company are simple and require no much efforts.

Let’s look in detail here:

A Private Limited Company otherwise known as Limited or LTD is a kind of organization that needs a minimum of two members and a maximum of 200 individuals to register. As the name proposes, it can’t raise the assets from people in general, which means the organization can’t freely give the offers. Currently, setting up a private limited company does not require any minimum paid-up capital.  

Documents required by Indian nationals to register their private limited company: 

Indian Directors and Shareholders looking to incorporate their company must get the following papers: 

  • PAN card
  • Aadhaar card copy/Driver’s Licence copy/Voter’s Identity Card Copy
  • Address proof like Telephone bill/ water bill/ bank statement or bank passbook
  • Passport-sized photographs

Note: All the documents must be in English, and self-attested. The bank statement should be in the name of the applicant and not more than 2 months old. 

Documents required by Foreign nationals to register their private limited company: 

Foreign Directors and Shareholders looking to incorporate their company must submit the following papers: 

  • Passport
  • Residence card
  • Driver’s Licence 
  • A government-issued form of identification containing the address
  • Residential proof like Bank statement/Electricity bill/Mobile bill

Note: All documents must be in English. In case, if they are in the native’s language, the same must be officially translated and notarized or apostilled. 

Register Your Company

Registered office proof for Foreign nationals:

  • Copy of the title registration, if the premise is an owned-property
  • Copy of the notarized lease document or rent agreement in the name of the company
  • Rent receipt copy
  • Proof of evidence – electricity bill or telephone bill
  • No Objection Certificate from the landlord. NOC is a declaration from the respective owner of the property that it can be used as a registered company. 

Note: The bills and receipts must not be older than two months. They must be in the name of the owner. 

All Foreign Nationals and NRIs require a duplicate copy of the visa. Furthermore, for location evidence, any Government-issued photo identity and address proof can be submitted. 

Notwithstanding the character and address evidence, the supporters should likewise submit confirmation of living arrangements. Confirmation of home can be bank articulation or power bill or phone or a versatile bill that is under two months old.

If there should arise an occurrence of remote nationals, verification of living arrangements must be furnished alongside confirmation of nationality.

Shareholding by Organization or Corporate

If another organization or corporate or legitimate substance is buying into the portions of the organization, at that point the accompanying reports relating to the parent organization must be recorded: 

  • Corporate Identity Number of the Company
  • GLN, assuming any
  • Name of the Body Corporate
  • Enlisted Office Address or Principal Place of Business
  • Email id

 Notwithstanding the above archives, the body corporate must give a confirmed genuine duplicate of a Board Resolution approving one of the Officers of the Company to buy into the notice of relationship of the proposed organization and to make an interest in the proposed organization. The Board Resolution must determine the number of offers proposed to the bought in by the body corporate, name, address, and assignment of the individual approved to buy into the Memorandum.

Shareholding by Foreign Company

If there should arise an occurrence of shareholding by an outside organization, notwithstanding the previously mentioned records, a duplicate of the authentication of consolidation of the remote organization and confirmation of the enlisted office of the outside organization must be submitted.

To know more about the benefits of company incorporation, have a look at the pictorial representation of its uses:

Company registration

Company incorporation


In the wake of getting your name affirmed from MCA, apply for the authentication of consolidation. For that, you require the following three forms:

  • INC-7
  • INC-22
  • l DIR-12

Later apply for a certificate to start your business. According to Section 11 of the Companies Act, 2013 every Public Limited Company and Private Limit Company require an incorporation certificate compulsorily. 

It is important to document INC-21 within 180 days of accepting a declaration of joining.

So what are you waiting for and go ahead and apply for your registration?

Click here: how to register a company

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