All You Need to Know about West Bengal Societies Registration

Last Updated at: Dec 12, 2019
West Bengal Society Registration_ Procedure and Documents


In the hustle and bustle of the chaotic lives in today’s generation, we as a community and individuals forget our roots and the importance of Culture. Along with this, we also end up ignoring the sections of the society that need our support to grow and build themselves. To enhance and help these things, the government have to launch the West Bengal Societies Registration Act in 1961. This act involves the registration of societies that want to contribute to the betterment of society by providing non-profitable services.
But before knowing how to register societies, we need to understand what exactly a society is? Let’s deep into West Bengal Societies Registration and its procedure.

What is Society?

It is basically a group of 7 or more members who unite themselves to work for various welfare and charitable purposes which include topics of literary, political, art and social importance along with several others.

The Act and its Objectives

All the registrations of the Societies are done under the West Bengal Societies Registration, 1961. All these societies need to get themselves as only then they will be legalized and avail the benefits of a non-profit society.

The societies have to register themselves to the Registrar of Firms at the time of filling out the forms.

These societies are with certain objectives and purposes that are as follows:

  • Running charitable programs for the welfare of old people, orphans, poor, and anyone in need for the betterment of the Society.
  • It can also be set-up for the protection of animals and creating awareness about animals and their protection.
  • Preservation of materials of cultural, historical, archaeological, and social importance such as manuscripts, instruments, etc.
  • Spreading knowledge on various topics including politics, social, economic, etc.
  • Other purposes that are justified and classified by the government under these categories.

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Name of Society

The name of the society should be such that it does not resemble or is very close to any of the prior registered societies. The name of the society must not include any words related to a government organization, names of government as well as the names restricted by any government organization will be deemed.

Check out the blog: All you need to know about Society Registration.

Registration Procedure

The Registration of your society under the West Bengal Societies Registration Act, 1960 is not much of a deal and involves merely filling in the details of the society and its members.

The steps for the registration process are as follows:

  • One should submit the Application form to the appropriate registrar along with a copy of MOA (Memorandum of Association) and also a copy of the Bye-laws and regulations set by the government.
  • After the submission of the application form, the applicant needs to pay the fee following which an acknowledgement slip is provided.
  • The last and final steps involve the verification of the documents by the registrar.

One can register the society if one completes the steps successfully. A certificate of registration is provided and the society can run legally without any obligations.

Memorandum of Association and Regulations

These are the most important documents failing their provision, the society cannot be registered legally.

The memorandum of association contains the following documents:

  • Name of the society
  • Address of society
  • Objective and the welfare for which the society aims to work towards.
  • The names of the members followed by their address and other personal details including occupations.

Once registered, the memorandum of the society cannot be changed.

The memorandum is not of any use if it is not attached with a copy of the regulations which must involve the following:

  • The governing body and its composition along with how the members of the society are appointed and further elections are carried out.
  • Maintain data for the members and register the policies. Thereby, the members of the society can inspect it.
  • Maintaining the accounts and the audits
  • The property involved in the matters of the society is under safe custody and along with the security of monetary transactions and processes.
  • Meeting by the members of the society and its inspection.
  • Other matters corresponding to the matters of society and its members

Documents Required for West Bengal Societies Registration

You must attach the following documents while filling in the application form:

  • ID proof and address proof of all the members.
  • Passport size photographs of the committee and members.
  • Copy of MOA.
  • Copy of the Regulations and the application form.
  • Depending on the property on which the society runs, if it is rented, rent-agreement has to be attached. Else no-rent statement has to be provided along with the application form.

Once the payment for the registration is over, it takes about 8 to 10 days for drafting the MoA and By-laws of the Society. Thereafter it takes 21 to 30 days to register for the Society.


The amalgamation of two societies is also possible and in such cases, when you can dissolve both the societies and therefore register for a new society name.

As such, this is a much-needed initiative that the government takes as a step towards the betterment of society.

Why Vakilsearch online Society Registration?

  • A full consultation to understand your requirement and to explain you the process from end to end.
  • All the paperwork needed to apply for a society registration, we will keep you informed about the entire process and progress.
  • We help you with all the processes and procedures needed for registering your society.
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